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Personnel Assistant

honolulutransit.org Logo

Honolulu

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Location:
United States , Honolulu

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

56900.00 - 81050.00 USD / Year
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Job Description:

The Personnel Assistant plays a vital role in supporting HART's human resources operations. This position focuses on interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations while fostering a productive and organized work environment.

Job Responsibility:

  • Advise administrative and supervisory staff, and other employees, by interpreting and explaining employment policies and collective bargaining agreements
  • Oversee the recruitment and onboarding process by publishing job openings, processing employment applications, conducting recruitment activities, assessing applicant qualifications, communicate hiring decisions to applicants, and coordinate interviews and new employee orientation
  • Prepare and/or supervise requests for personnel and payroll transactions such as appointments, transfers, promotions/demotions, reallocations, resignations, leaves of absences, etc., and ensure transactions are complete, accurate, and compliant
  • Review and approve personnel transactions within HART and coordinate with external agencies
  • Recommend changes to personnel policies and procedures to improve efficiency or compliance with applicable laws and quality assurance requirements
  • Maintain electronic and hard copy personnel records and manage security-related tasks such preparing employee badges and key fobs
  • May supervise subordinates and perform other duties, as required.

Requirements:

  • Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years public personnel clerical experience
  • Knowledge of: Basic principles and practices of personnel administration, merit system philosophy
  • civil service laws, rules, and regulations
  • pertinent provisions of the various collective bargaining contracts
  • occupations common to government service
  • personnel transactions and methods of keeping personnel records
  • office practices and procedures
  • principles and practices of supervision
  • Ability to: Understand and interpret civil service laws, rules, regulations, policies and procedures, and pertinent provisions of various bargaining unit contracts
  • lay out work of subordinates
  • review and evaluate personnel programs and make recommendations for improvement
  • deal tactfully with employees and the public
  • Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
What we offer:
  • Medical, prescription drug, vision, dental, and life insurance plans
  • Generous vacation and sick leave, earning up to 21 days per year
  • 13 paid holidays annually (14 days during election year)
  • Retirement plan contributions through the Employees' Retirement System (ERS)
  • Deferred compensation options to invest pre-tax income for retirement
  • Flexible spending accounts for health and dependent care expenses
  • Pre-tax transportation benefits, including TheBus and vanpool options
  • Access to confidential counseling services through the Employee Assistance Program (EAP)
  • Additional perks include training opportunities, parking benefits, and employer-funded Holo Cards for eligible employees to use on public transit
  • Eligibility for the public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Additional Information:

Job Posted:
December 09, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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