Personnel Assistant Job at Honolulu (Honolulu)

Job Description

The Personnel Assistant plays a vital role in supporting HART's human resources operations. This position focuses on interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations while fostering a productive and organized work environment.

Job Responsibility

Advise administrative and supervisory staff, and other employees, by interpreting and explaining employment policies and collective bargaining agreements
Oversee the recruitment and onboarding process by publishing job openings, processing employment applications, conducting recruitment activities, assessing applicant qualifications, communicate hiring decisions to applicants, and coordinate interviews and new employee orientation
Prepare and/or supervise requests for personnel and payroll transactions such as appointments, transfers, promotions/demotions, reallocations, resignations, leaves of absences, etc., and ensure transactions are complete, accurate, and compliant
Review and approve personnel transactions within HART and coordinate with external agencies
Recommend changes to personnel policies and procedures to improve efficiency or compliance with applicable laws and quality assurance requirements
Maintain electronic and hard copy personnel records and manage security-related tasks such preparing employee badges and key fobs
May supervise subordinates and perform other duties, as required.

Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years public personnel clerical experience
Knowledge of: Basic principles and practices of personnel administration, merit system philosophy
civil service laws, rules, and regulations
pertinent provisions of the various collective bargaining contracts
occupations common to government service
personnel transactions and methods of keeping personnel records
office practices and procedures
principles and practices of supervision
Ability to: Understand and interpret civil service laws, rules, regulations, policies and procedures, and pertinent provisions of various bargaining unit contracts
lay out work of subordinates
review and evaluate personnel programs and make recommendations for improvement
deal tactfully with employees and the public
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

What we offer

Medical, prescription drug, vision, dental, and life insurance plans
Generous vacation and sick leave, earning up to 21 days per year
13 paid holidays annually (14 days during election year)
Retirement plan contributions through the Employees' Retirement System (ERS)
Deferred compensation options to invest pre-tax income for retirement
Flexible spending accounts for health and dependent care expenses
Pre-tax transportation benefits, including TheBus and vanpool options
Access to confidential counseling services through the Employee Assistance Program (EAP)
Additional perks include training opportunities, parking benefits, and employer-funded Holo Cards for eligible employees to use on public transit
Eligibility for the public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

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Personnel Assistant

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