Personnel and Payroll Specialist

• Maintaining personnel records (contracts, employee files, contract expiration tracking, medical checkups, occupational health and safety)
• Preparing and processing payroll, including civil law contracts
• Calculating and submitting contributions to ZUS, PIT, PPK
• preparing reports and income statements
• Processing sick leaves, vacations, business trips, and other types of absences
• Supporting legalization of stay and work permits for foreign employees
• Preparing document packages for hiring, changing employment conditions, and offboarding
• Communicating with clients and government institutions (ZUS, US), preparing required documentation
• Supporting systems, including filling out official bank forms and documents in foreign languages
• Ensuring internal documentation complies with legal requirements and company standards
• Preparing internal regulations and guidelines related to payroll and remote work

• Minimum 5 years of experience in a similar position
• Proven experience working in companies employing foreign staff
• In-depth knowledge of Polish labor law, payroll calculation, ZUS, PIT, and PPK
• Hands-on experience with Enova 365, Wfirma, Płatnik, or similar systems
• Strong attention to detail, accountability, and excellent organizational skills
• Ability to manage a high volume of documentation and data
• Polish language: C1–C2
• English language: A2 (basic communication)
• Availability to attend the Warsaw office once a week
• Willingness to be reachable during standard working hours for critical matters

Russian language: a plus

• Compensation for training and certifications
• Performance Review system (every 6 months) and regular 1:1 meetings