Personal Secretary Job at Brook-St Hiredonline (Belfast)

Medical Secretary / Personal Assistant

Proactive and organised Medical PA to provide essential secretarial and administ...

Location

United Kingdom , London

Salary:

35000.00 - 37000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in medical administration, ideally in a private healthcare setting
Excellent communication and organizational skills
Proficiency in Microsoft Office
Familiarity with clinical software (e.g., Semble) is a plus
A proactive, discreet, and patient-focused approach

Job Responsibility

Prepare patient correspondence, reports, and documentation using Microsoft Office and clinical software
Manage electronic filing systems and maintain precise records
Handle appointment bookings via phone and email with discretion and efficiency
Maintain leave records for consultants and therapists
Manage diaries, calls, referrals, and invoicing with professionalism and attention to detail

What we offer

Optional weekend remote cover available with additional pay
Supportive team environment
Professional work atmosphere

Fulltime

Legal Secretary

Our client situated in Sale is currently seeking an experienced Legal Secretary ...

Location

United Kingdom , Sale

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in PI department as a legal Secretary
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
Proficiency in using computer software and databases for data entry and record-keeping
Ability to handle sensitive and confidential information with utmost discretion
Ability to work effectively in a team and independently with minimal supervision

Job Responsibility

Help draft, format, and distribute official communications, memos, and announcements
Audio dictation
General support to PI Partner
Screening of calls and emails
Using Proclaim

What we offer

Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (based on a weekly accrual)

Fulltime

Legal Secretary

This job offers an opportunity to work as a skilled Legal Secretary at an establ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as a Legal Secretary, preferably in insurance defense and personal injury cases
proficiency in e-filing systems for state and federal courts, including appellate filings
strong calendaring and organizational skills to manage deadlines efficiently
familiarity with trial preparation and legal document formatting, such as TOAs and TOCs
excellent communication skills to liaise with clients, insurance carriers, and attorneys
ability to work independently and collaboratively in a team-oriented environment
high attention to detail and commitment to maintaining confidentiality
proficiency in legal software and tools to support administrative tasks effectively

Job Responsibility

Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials
handle e-filing processes in state and federal courts, with emphasis on appellate e-filing
coordinate and maintain accurate calendaring for court dates, deadlines, and meetings
assist with trial preparation by organizing exhibits, documents, and other necessary materials
communicate effectively with clients and insurance carriers to address inquiries and provide updates
support attorneys with traditional legal secretary duties, ensuring smooth operations in the office
collaborate with paralegals and other staff to ensure thorough handling of cases
adapt to flexible working hours with options for varied start and end times
maintain a high level of confidentiality and attention to detail in all tasks

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan
access to top jobs
competitive compensation
free online training

Fulltime

Executive Personal Assistant

Are you a proactive and highly organised professional looking for a temporary op...

Location

United Kingdom , Bury

Salary:

16.35 - 17.79 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant, preferably supporting senior executives
Exceptional organisational skills with a keen eye for detail
Strong written and verbal communication abilities
Proficiency in Microsoft Office suite and document production
Ability to work independently and take initiative
Discretion and sensitivity when dealing with confidential matters

Job Responsibility

Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues
Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination
Project Coordination: Take charge of coordinating project work to help deliver exceptional results
Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism
Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles
prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines
Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited
Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties
Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses
Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required

What we offer

Supportive team environment
Contributions valued and recognised
Valuable experience

Fulltime

Medical Personal Assistant

The role entails providing exceptional pro-active PA and secretarial support to ...

Location

United Kingdom , London

Salary:

37000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Minimum of two years' experience as a Medical Secretary in a team-oriented environment
Excellent verbal and written communication skills
Strong understanding and respect for confidentiality
Professional demeanour, remaining calm and composed under pressure
Proficiency in Microsoft Office (PowerPoint, Excel, Word) and other relevant systems
Self-motivated with the ability to prioritise tasks independently
Highly organised, detail-oriented, and analytical with a solution-focused mindset

Job Responsibility

Collaborate with assigned Consultants to oversee their patient caseloads, ensuring top-notch administrative support
Serve as a first point of contact for patients booking appointments, answering queries, and relaying messages
Handle telephone and email enquiries with professionalism, ensuring timely and accurate information is provided
Prepare patient results and queries for Consultants, including liaising with third parties for essential information
Ensure all necessary documentation is ready ahead of clinic lists, updating patient files accordingly
Format and send reports dictated by the Consultant efficiently
Provide clear information to patients regarding investigations and treatment options
Coordinate the Consultant's diary to ensure seamless workflow, in consultation with other teams
Identify opportunities for process improvements to enhance efficiency

What we offer

Diversity and inclusion in the workplace
Support for reasonable adjustments during recruitment

Fulltime

Legal Secretary

We are seeking a Legal Secretary for a position in Sacramento CA. In this role, ...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
2+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus
Ability to maintain strict confidentiality and exercise discretion with sensitive client information
Reliable, proactive team player with a commitment to accuracy and client satisfaction

Job Responsibility

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements
Support the firm's 24/7 availability by managing urgent inquiries and facilitating quick responses during off-hours as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Personal Assistant

Are you an organised, proactive individual with a flair for supporting busy prof...

Location

United Kingdom , West Malling, Kent

Salary:

13.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication and interpersonal skills
Ability to prioritise tasks in a busy environment
Proficiency in standard office software

Job Responsibility

Manage diaries to ensure seamless scheduling
Book travel arrangements efficiently and accurately
Assist in preparing meeting agendas that matter
Attend meetings to take notes and provide support
Offer additional administrative support as needed

What we offer

Competitive hourly rate ranging from £13 to £17
Opportunity to gain valuable experience in the property sector
Work in a lively office atmosphere with a supportive team

Fulltime

Personal Assistant

Personal Assistant to support the Managing Partner in a well-regarded law firm s...

Location

United Kingdom , London

Salary:

42000.00 - 47000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous PA experience in a busy small to medium-sized law firm
Proven experience in marketing and/or billing processes
A history of longevity in previous roles
Well-presented and well-spoken with exceptional legal secretarial skills
Experience with high-net-worth and commercial clients from the Middle East, South Asia, and Africa is preferred

Job Responsibility

Diary Management: Organise and prioritise the Managing Partner's schedule
Maintain and follow up on new firm inquiries, opening client files, and ensuring compliance documentation is in order
Act as the bridge between the legal team and the finance department for billing processes
Collaborate with the marketing team on website updates, social media, articles, and events
Provide ad hoc assistance to the legal team with formatting and documentation
Step in for the Senior Partner's PA as required

What we offer

25 days holiday
private medical
Pension
Generous Salary
Flexible Hours

Fulltime

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Personal Secretary

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