Personal Injury Legal Secretary Job at Robert Half (Philadelphia)

Legal Secretary

We are seeking a detail-oriented and organized Legal Secretary to join our team ...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
4+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus
Ability to maintain strict confidentiality and exercise discretion with sensitive client information
Reliable, proactive team player with a commitment to accuracy and client satisfaction

Job Responsibility

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements

What we offer

medical benefits
vision benefits
dental benefits
life insurance
disability insurance
401(k) plan

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support a busy legal pra...

Location

United States , Mount Pleasant

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Legal Secretary or in a similar legal support role
Background supporting one or more practice areas such as real estate, litigation, personal injury, workers’ compensation, criminal defense, or family law
Hands-on experience with e-filing, court filings, and related legal document submission processes
Strong calendar management skills with the ability to coordinate multiple deadlines and appointments accurately
Ability to prepare, proofread, and update legal documents with a high level of attention to detail
Experience handling dictation and producing accurate written correspondence or legal documentation
Strong communication skills and the ability to interact professionally with attorneys, clients, courts, and external contacts

Job Responsibility

Record clear and accurate notes during meetings, conferences, and other legal discussions to support case and transaction follow-up
Coordinate schedules for depositions, hearings, property inspections, closings, and attorney meetings while maintaining an organized calendar
Draft, format, and revise legal correspondence, notices, and other case or transaction-related documents for attorney review
Communicate professionally with clients, witnesses, court personnel, opposing counsel, and additional stakeholders regarding case activity and scheduling needs
Maintain organized physical and electronic files for matters involving pleadings, discovery materials, correspondence, and transactional records
Assist attorneys with preparation for closings, depositions, hearings, trials, and conferences by gathering materials and organizing supporting documentation
Research and collect factual information, due diligence records, title-related materials, corporate standing documents, and other supporting items needed for legal matters
Prepare exhibits, summaries, charts, and visual materials that help present case or transaction information clearly
Support routine discovery activities, including organizing responses, tracking deadlines, and managing related documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Secretary

We are looking for a skilled Legal Secretary to join our team on a contract basi...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in the legal field, preferably within personal injury cases
Proven ability to manage confidential information with utmost discretion
Strong organizational skills and a meticulous attention to detail
Familiarity with electronic document management systems
Excellent communication and time management abilities
Proficiency in calendar management and dictation tasks
Ability to work effectively in a fast-paced, deadline-driven environment

Job Responsibility

Organize, maintain, and archive legal documents to ensure efficient file management
Digitally upload and manage case files using electronic filing systems
Assist in preparing and reviewing case materials for personal injury cases
Safeguard sensitive legal information and maintain strict confidentiality
Provide administrative assistance to a partner, including scheduling, correspondence, and calendar management
Handle dictation and transcription tasks accurately and promptly
Manage time-sensitive tasks and ensure deadlines are met
Support the smooth operation of legal proceedings by coordinating with other team members

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Legal Secretary

We are seeking a detail-oriented and organized Legal Secretary to join our team....

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
2+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
Ability to maintain strict confidentiality and exercise discretion with sensitive client information
Reliable, proactive team player with a commitment to accuracy and client satisfaction

Job Responsibility

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Legal Secretary

Our client, a plaintiff-side personal injury law firm located in Oakland, is see...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Significant prior experience as a Legal Secretary in a plaintiff-side personal injury practice (plaintiff experience required)
Strong understanding of California civil litigation procedures as they apply to personal injury matters
Hands-on experience managing discovery, medical records, and PI-specific case documentation
Familiarity with personal injury timelines, treatment tracking, liens, and settlement processes
Ability to manage a high-volume caseload in a fast-paced, deadline-driven environment
Exceptional organizational skills and attention to detail
Professional, client-facing written and verbal communication skills
Proficiency with Microsoft Office and legal case management systems
Proven interest in long-term stability and building a lasting role within a firm

Job Responsibility

Provide high-level administrative and litigation support to plaintiff personal injury attorneys
Draft, revise, proofread, and format legal correspondence, pleadings, discovery, and other litigation documents
Prepare and file documents in California state courts, including e-filing and service processing
Manage attorney calendars, court deadlines, statutes of limitations, hearings, depositions, and trial dates
Coordinate and track discovery, including Form Interrogatories, Special Interrogatories, Requests for Production, and Requests for Admission
Request, follow up on, organize, and maintain medical records, billing, and lien documentation
Manage case files throughout the full personal injury lifecycle—from pre-litigation through litigation, settlement, or trial
Assist with deposition and trial preparation, including scheduling, exhibit organization, and trial binders
Support settlement-related tasks, including drafting demand packages, tracking liens, preparing release documentation, and coordinating disbursements
Serve as a professional point of contact with clients, courts, experts, medical providers, and opposing counsel

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Legal Secretary

Our client in Oakland is seeking a Legal Secretary to support a busy Personal In...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of Personal Injury legal secretary experience
Strong understanding of CA court rules and e‑filing procedures
Excellent organization and ability to manage multiple deadlines
Skilled at TOC/TOA formatting and word processing
Strong written and verbal communication skills
Reliable, proactive, and detail-oriented

Job Responsibility

Prepare, edit, and finalize PI pleadings, discovery responses, and correspondence
Manage attorney calendars, case deadlines, and hearing schedules
Coordinate medical record requests, subpoenas, and document production
Handle state and federal e‑filings and service of process
Maintain organized case files and support communication with clients, adjusters, and vendors
Provide administrative support to ensure smooth case progression

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in company 401(k) plan

Legal Secretary

We are looking for a highly organized and detail-oriented Legal Secretary to joi...

Location

United States , Angleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Secretary, preferably in plaintiff-side personal injury cases
Strong organizational and multitasking abilities, with attention to detail
Proficiency in e-filing processes and court filings
Experience with calendar management and scheduling
Excellent communication skills, both verbal and written
Ability to work efficiently in a fast-paced, high-volume setting

Job Responsibility

Handle client intake for personal injury cases, ensuring accurate documentation and gathering essential case information
Coordinate medical care, property damage claims, and imaging appointments such as MRIs for clients
Draft and send letters of representation and manage written discovery processes
Communicate with opposing counsel and involved parties through formal correspondence
Prepare for depositions by organizing medical records and other necessary documents
Provide support during depositions and mediations, ensuring attorneys have all required materials
Maintain and manage the attorneys’ calendars, including scheduling meetings and court appearances
Assist with e-filing and court filings to ensure timely submission of legal documents
Perform dictation tasks and ensure accurate transcription
Collaborate with the legal team to maintain a smooth workflow in a high-volume environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Secretary

Location

United States , Lafayette

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Secretary or Paralegal in plaintiff-side civil litigation, personal injury, or auto accident law
Ability to manage multiple files with urgency and minimal supervision
Strong written and verbal communication skills
Comfortable in a fast-paced, tech-enabled office environment
Proficient in federal e-filing procedures and legal calendaring
Fast typing speed and a detail-oriented approach

Job Responsibility

Plaintiff litigation case file support and/or management
Prepare settlement demands and manage settlement disbursements efficiently
E-file documents in federal court and coordinate scheduling for depositions and mediations
Maintain consistent communication and case progress, avoiding unnecessary delays
Utilize Westlaw and legal technology to support case management and research
Handle a high volume of personal injury and auto accident cases
Draft complaints and pleadings based on action reports

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

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Personal Injury Legal Secretary

Job Description

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