Personal Injury Legal Secretary Job at Robert Half (Philadelphia)

Legal Secretary

Our client situated in Sale is currently seeking an experienced Legal Secretary ...

Location

United Kingdom , Sale

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in PI department as a legal Secretary
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
Proficiency in using computer software and databases for data entry and record-keeping
Ability to handle sensitive and confidential information with utmost discretion
Ability to work effectively in a team and independently with minimal supervision

Job Responsibility

Help draft, format, and distribute official communications, memos, and announcements
Audio dictation
General support to PI Partner
Screening of calls and emails
Using Proclaim

What we offer

Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (based on a weekly accrual)

Fulltime

Legal Secretary

This job offers an opportunity to work as a skilled Legal Secretary at an establ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as a Legal Secretary, preferably in insurance defense and personal injury cases
proficiency in e-filing systems for state and federal courts, including appellate filings
strong calendaring and organizational skills to manage deadlines efficiently
familiarity with trial preparation and legal document formatting, such as TOAs and TOCs
excellent communication skills to liaise with clients, insurance carriers, and attorneys
ability to work independently and collaboratively in a team-oriented environment
high attention to detail and commitment to maintaining confidentiality
proficiency in legal software and tools to support administrative tasks effectively

Job Responsibility

Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials
handle e-filing processes in state and federal courts, with emphasis on appellate e-filing
coordinate and maintain accurate calendaring for court dates, deadlines, and meetings
assist with trial preparation by organizing exhibits, documents, and other necessary materials
communicate effectively with clients and insurance carriers to address inquiries and provide updates
support attorneys with traditional legal secretary duties, ensuring smooth operations in the office
collaborate with paralegals and other staff to ensure thorough handling of cases
adapt to flexible working hours with options for varied start and end times
maintain a high level of confidentiality and attention to detail in all tasks

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan
access to top jobs
competitive compensation
free online training

Fulltime

Legal Secretary

We are looking for an experienced Legal Secretary to join our team on a Contract...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in personal injury law, including litigation and pre-litigation support
Proficiency in legal software such as Aderant, Adobe Acrobat, and case management tools
Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently
Excellent attention to detail and accuracy in all aspects of work
Effective communication skills for client interaction and team collaboration
Familiarity with billing systems and time-tracking procedures
Experience with calendar management and scheduling tools such as CompuLaw
Tech-savvy with the ability to quickly learn and adapt to new software tools and systems

Job Responsibility

Provide administrative and legal support to multiple attorneys, ensuring smooth workflow and case management
Assist with both pre-litigation and litigation processes, including document preparation and filing
Manage case files and maintain accurate records using case management software
Coordinate client communications and follow-up to ensure timely updates and responses
Schedule and manage attorney calendars, including court dates and client meetings
Prepare and format legal documents such as briefs, pleadings, and correspondence
Handle billing functions and maintain accurate tracking of time and expenses
Utilize software tools like Aderant and Adobe Acrobat to enhance productivity and accuracy
Ensure compliance with deadlines through effective use of tools like CompuLaw
Support other administrative duties as necessary to ensure the efficient operation of the legal team

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Legal Secretary

We are seeking a Legal Secretary for a position in Sacramento CA. In this role, ...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
2+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus
Ability to maintain strict confidentiality and exercise discretion with sensitive client information
Reliable, proactive team player with a commitment to accuracy and client satisfaction

Job Responsibility

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements
Support the firm's 24/7 availability by managing urgent inquiries and facilitating quick responses during off-hours as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Clinical Negligence Legal Assistant

A Clinical Negligence Legal Assistant/Secretary is wanted for an excellent oppor...

Location

United Kingdom , Sheffield

Salary:

24000.00 - 28000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

1 years’ experience as a Legal Secretary or Assistant within Clinical Negligence, Personal Injury, or a related litigation area
Experience working with an electronic case management system
Excellent communication and interpersonal skills
Proactive and professional approach

Job Responsibility

Provide comprehensive secretarial and administrative support to fee earners in the Clinical Negligence department
Prepare, format, and amend legal documents and correspondence using digital dictation
Manage diaries, arrange appointments, and coordinate meetings and travel as required
Liaise professionally with clients, medical experts, and other legal professionals
Maintain accurate case management records and file documentation
Handle incoming calls, emails, and post in a timely and efficient manner

What we offer

Flexible working hours/hybrid working
Company pension scheme
Private healthcare, including optional coverage for your family
Income protection
Life assurance
Employee Assistance Programme including counselling, legal and consumer advice service

Fulltime

Legal Secretary - Personal Injury & Clinical Negligence

Our client, a highly reputable law firm based in Guildford, is on the lookout fo...

Location

United Kingdom , Guildford

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Secretary, preferably in Personal Injury or Clinical Negligence
A high level of attention to detail and the ability to produce work that is both fast and accurate
Strong audio transcription skills and fast typing ability
Familiar using case management systems
Excellent written and verbal communication skills to engage effectively with clients and colleagues
Exceptional organisational skills to manage your workload and prioritise tasks effectively
A friendly and professional attitude, reflecting the values of our client
IT literacy, including proficiency in Microsoft Word, Excel, Outlook, and digital audio software

Job Responsibility

Providing comprehensive secretarial support, including audio typing for the timely production of documents, letters, attendance notes, briefs, and bills
Managing diaries and ensuring that all administrative tasks are executed efficiently
Maintaining detailed and accurate client administration files, both in physical and electronic formats
Liaising with clients and third parties, delivering exceptional client service in every interaction

What we offer

Private health scheme
Life assurance
25 days of holiday, plus an extra day off for your birthday
A vibrant, supportive work environment that encourages professional growth

Fulltime

Legal Secretary

We are looking for a skilled and highly organized Legal Secretary to join a dyna...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as a Legal Secretary or Legal Assistant
Proficiency in electronic filing and court document preparation
Strong skills in calendar management and deadline tracking under California rules
Familiarity with personal injury case procedures and discovery processes
Experience with case management software and legal technology tools
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Ability to work independently while maintaining high attention to detail

Job Responsibility

Coordinate and manage case files, ensuring all documentation is accurate and up-to-date
Handle intake processes and organize medical records for ongoing cases
Prepare and file legal documents electronically, adhering to court deadlines and procedures
Maintain and update calendars, scheduling hearings, deadlines, and client meetings
Support discovery processes, including gathering information and drafting responses
Assist with trial preparation, including organizing exhibits and coordinating logistics
Manage dictation and transcription tasks with precision and timeliness
Communicate effectively with clients, attorneys, and other legal professionals
Utilize case management software to track deadlines and ensure compliance with California legal protocols

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Legal Secretary/Paralegal

A small, client-focused law office is seeking a reliable and detail-oriented Leg...

Location

United States , Owings Mills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal secretary or paralegal role, preferably in personal injury or workers’ compensation
Proficiency in WordPerfect, Windows-based software, and general office technology
Strong organizational skills and attention to detail
Ability to work independently and manage multiple tasks
Excellent communication and client service skills

Job Responsibility

Prepare legal documents, routine correspondence, pleadings, and letters
Maintain client contact, including answering calls, taking messages, and triaging inquiries
Request medical records and draft letters to providers
Track client expenses and office supplies
Assist with filing new claims and managing case documentation
Use legal software tools including Amicus Attorney, Olympus Dictation, Outlook, and Stamps.com
Occasionally support another attorney who shares the office space
Perform basic legal research and document review

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Personal Injury Legal Secretary

Robert Half

Location:
United States , Philadelphia

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 25, 2025

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Job Posted:
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