Personal/Executive Assistant

• Maintain accurate financial records by processing routine bookkeeping transactions and keeping supporting documentation organized
• Handle accounts payable and accounts receivable activities, including entering invoices, tracking payments, and following up on outstanding items
• Complete bank and account reconciliations on a regular basis to verify balances and resolve discrepancies promptly
• Use QuickBooks and other business software to record financial activity, generate reports, and support day-to-day accounting operations
• Coordinate calendars, appointments, and scheduling needs to help executives stay organized and prepared
• Assist with planning meetings, events, and related logistics while ensuring details are managed efficiently
• Prioritize a mix of accounting and administrative assignments, maintaining accuracy and responsiveness across multiple requests
• Communicate effectively with internal and external contacts to support smooth operations and positive working relationships

• At least 3 years of experience in bookkeeping, accounting support, or a closely related position
• Working knowledge of accounts payable, accounts receivable, and general bookkeeping practices
• Hands-on experience using QuickBooks for financial recordkeeping and reporting
• Ability to perform bank reconciliations with a high degree of accuracy and attention to detail
• Strong organizational skills with the ability to manage deadlines and shifting priorities effectively
• Comfort with technology and the ability to learn new systems and digital tools quickly
• Experience with calendar coordination, scheduling, or event support is preferred
• Strong communication skills and a dependable, resourceful work style

Experience with calendar coordination, scheduling, or event support

• Medical, vision, dental, and life and disability insurance
• 401(k) plan