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Robert Half Logo Robert Half · Office Administration

Personal Executive Assistant

United States, Tampa 70000.00 USD / Year · Job Posted June 29, 2026
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Job Description

We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs. The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks.

Job Responsibility

  • Coordinate personal and business schedules for key individuals, ensuring appointments, meetings, and commitments are accurately organized and updated
  • Prepare and distribute daily agendas that outline meetings, appointments, and relevant details needed for a smooth day
  • Arrange medical visits and complete related documentation, while monitoring prescription availability and assisting with refill coordination and home delivery
  • Manage incoming communications for the office, including answering calls, relaying messages, and maintaining a welcoming front-office presence
  • Handle written correspondence and routine administrative follow-up with a high degree of confidentiality and attention to detail
  • Assemble presentation materials for meetings, ensuring documents are complete and well organized
  • Support meeting preparation by gathering information, organizing materials, and helping executives stay ready for upcoming discussions
  • Run occasional errands and provide hands-on assistance with personal tasks as needed
  • Adapt support based on seasonal changes in executive location, maintaining continuity and responsiveness throughout the year.

Requirements

  • Prior experience in an executive assistant, personal assistant, or closely related administrative support role
  • Strong working knowledge of Microsoft Office, including Excel, Word, and Outlook
  • Demonstrated ability to manage multiple calendars and coordinate complex scheduling changes
  • Excellent professionalism, sound judgment, and the ability to handle sensitive information with discretion
  • Strong written and verbal communication skills suited to working with executives and external contacts
  • Highly organized with the ability to take initiative and anticipate needs before being asked
  • Comfortable working on site Monday through Friday in Tampa, Florida.

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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