Personal Assistant

• Manage complex calendars and schedules
• coordinate meetings, appointments, personal commitments, and reminders
• Arrange all aspects of travel including flights, accommodation, transfers, visas, itineraries and VIP services
• manage last‑minute changes and ensure timely updates
• Screen, prioritise and respond to communications
• draft correspondence and ensure critical items are actioned promptly and professionally
• Coordinate with household staff and external service providers (cleaners, chefs, drivers, gardeners, maintenance, contractors) to ensure smooth operations
• Handle errands including personal shopping, gifts, returns, bookings and deliveries, both locally and while travelling
• Process invoices, expense claims and reimbursements
• perform basic bookkeeping and liaise with accountants as required
• Plan and manage private events, dinners, business meetings and premium reservations
• Manage sensitive documents such as contracts, NDAs and personal records with the highest level of discretion
• Oversee personal and household projects including renovations, relocations and other logistical initiatives
• Coordinate medical appointments, wellness activities, coaching and personal development sessions

• English: Fluent (written & spoken) – mandatory
• Additional languages advantageous (for example Mandarin, Japanese, Korean, Spanish)
• Exceptional organisational and time‑management skills
• High emotional intelligence, diplomacy and interpersonal skills
• Strong technical proficiency with G‑Suite, Microsoft Office and common scheduling/messaging tools
• Proven ability to maintain confidentiality, integrity and discretion at all times
• Calm under pressure with excellent problem‑solving skills
• Willingness to be flexible with hours and provide occasional support during evenings and weekends
• Valid passport and flexibility to travel frequently

Additional languages advantageous (for example Mandarin, Japanese, Korean, Spanish)

• Competitive remuneration and benefits package
• Opportunity to work closely with senior stakeholders and gain broad exposure to personal and professional management
• Supportive, discreet and professional working environment