Personal Assistant Job at Vodafone (London)

Job Description

The Personal Assistant will provide high-quality, proactive administrative and organisational support to two senior leaders, as well as broader support to their teams as required. This is a fast-paced role requiring excellent judgement, attention to detail, discretion, and the ability to manage multiple priorities.

Job Responsibility

Provide comprehensive administrative support to the Group Deputy Company Secretary and the Legal & Compliance Director for Vodafone Business
Deliver full diary management, coordinating complex internal and external meetings across the UK, Europe, APAC and the Americas, working confidently across multiple time zones
Organise and manage all aspects of overseas and domestic travel, including flights, accommodation, itineraries, visas and associated logistics
Prepare, format, quality-check and manage documents, presentations and materials for meetings and wider business use
Draft meeting agendas, coordinate attendees, book meeting rooms, log external visitors on internal systems and host visitors when required
Take accurate and timely minutes of meetings, capturing key discussions, actions and decisions, and following up with stakeholders to ensure completion
Manage purchase orders including creation, tracking and liaison with Finance and other internal teams to ensure timely processing
Process and oversee expenses
Manage end-to-end employee onboarding and offboarding, including arranging IT equipment (laptops and phones), building access, email setup and coordination with IT and other support teams
Provide and manage access to internal systems for new starters and existing team members, ensuring appropriate permissions are maintained
Maintain and update team distribution lists to ensure accuracy as individuals join or leave the business
Arrange couriers for sensitive and formal documentation, including statutory forms to Companies House
Provide ad-hoc administrative support to the Corporate Secretariat and Vodafone Business Legal & Compliance team as required

Requirements

Proven experience in a Personal Assistant or Executive Assistant role supporting senior leaders
Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills, with strong attention to detail
Confidence working with senior stakeholders and handling sensitive and confidential information with discretion
Experience managing diaries, travel and expenses for senior executives
Strong IT capability, including Microsoft Outlook, Word, PowerPoint and Excel

What we offer

Yearly bonus: 5%
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Vodafone - All Job Offers