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Personal Assistant

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Social Value Portal Ltd

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Location:
United Kingdom , Birmingham

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

To provide comprehensive PA and administration support to members of Beazley Management as required

Job Responsibility:

  • Provide complete and accurate administration service including diary management, email inbox management as well as, file management and dealing with routine correspondence and enquiries
  • Act as first point of contact for both internal and external clients wishing to contact the team
  • Arrange internal/external meetings including booking meeting rooms/venues
  • booking & setting up telephone, video conferencing or Teams meetings and lunch/refreshment arrangements
  • liaising with training providers where necessary
  • Organise meeting packs and reports for meetings
  • Create meeting agendas, capture minutes and actions for committee meetings
  • Track actions for the committee to ensure they are updated in line with due dates
  • Track and follow up on actions assigned to the stakeholders to meet deadlines
  • Co-ordinate travel arrangements
  • This includes booking flights, accommodation, producing itineraries, liaising with internal and external clients and arranging passport/visas where applicable along with ensuring compliance to any Covid requirements where necessary
  • Produce PowerPoint presentations for meetings and seminars, and formatting documents using Beazley templates
  • Process expenses for team
  • Provide diary management support for the team as appropriate, including acceptances/declines for meeting requests, act as “gatekeeper” to meeting requests, ensuring adequate preparation and travel time is allotted
  • Arrange team away days or broker events as necessary
  • Meet and greet visitors
  • Manage ad hoc tasks/projects as requested by the team
  • Undertake any other reasonable duties /ad hoc reports as may be requested
  • Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas
  • Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system

Requirements:

  • Educated to ‘A’ level/High School graduate or equivalent preferred
  • Professional administrative or secretarial qualifications desirable but not essential
  • Strong communication skills, both verbal and written
  • Advanced in all Microsoft Office including MS Teams
  • The ability to manage time, meet deadlines and prioritise
  • Excellent understanding of organisational processes
  • Accurate and numerate
  • Proven PA / administration experience
  • Managing multiple complex diaries
  • Experience of arranging complex travel plans and itineraries
  • Experience in processing expenses
  • Experience of working with people across multiple locations
  • Outcome focussed, self-motivated, flexible, and enthusiastic
  • Professional approach to successfully interact with managers/colleagues and external suppliers
  • Team player as well as the ability to use own initiative
  • Proactive
  • Concern for quality
  • Information seeking
  • Customer focus
  • Team working
  • Initiative
  • Problem solving
  • Time management
  • Relationship building
  • Communication skills
  • Detail orientated

Additional Information:

Job Posted:
March 04, 2026

Employment Type:
Fulltime
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