Personal Assistant

• Managing and prioritising the Managing Director’s inbox, ensuring communications are handled promptly, accurately and with sound judgement
• Coordinating a complex, fast-moving diary — anticipating changes and ensuring seamless organisation of meetings and logistics
• Organising national and international travel and ensuring all arrangements are clearly structured in advance
• Preparing and submitting monthly expenses
• Leading the coordination of Eurovia Senior Management meetings, including agendas, board packs and distribution of documentation
• Acting as a key liaison for senior leaders, partners and suppliers, ensuring communication flows clearly across the organisation
• Supporting the delivery of the Monthly Activity Report for the UK Division
• Drafting announcements, preparing presentations and supporting internal/external meeting preparations
• Organising corporate events, roadshows and senior-level meetings
• Managing meeting room bookings and supporting day-to-day operational administration

• Experience supporting at senior executive or board level in a demanding environment
• Advanced proficiency across Microsoft 365 — Outlook, PowerPoint, Teams, OneDrive and more
• Exceptional organisational skills with the ability to balance competing priorities and tight deadlines
• A proactive, adaptable approach with the ability to anticipate needs and act independently
• High-level communication skills and a polished, confident manner when dealing with stakeholders
• Absolute discretion and confidentiality when handling sensitive information
• Strong problem-solving ability and the confidence to make informed decisions on the MD’s behalf

• Experience working with international stakeholders or in a multilingual environment
• Professional PA/EA qualifications

Flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities