Personal Assistant

• General administrative support to different functions as required
• Preparation and co-ordination of documentation for meetings, including preparation of presentations
• Responsible for diary management, meeting organisation and travel arrangements
• Typing and collation of confidential correspondence including reports and statistics
• Administration of My Work, Time & Attendance, Expenses etc. as required
• Administration of governance processes such as credit card and expense checks
• Placing orders and processing invoices for various goods and services as required
• Ensure adherence to relevant Company policies and procedures
• Implementing and/or maintaining new office systems and procedures, filing systems and records
• Developing a well-rounded knowledge of all the relevant business contacts, both internal and external, together with on-going business issues
• Other duties as required from time to time

• At least 5 years’ experience in a Personal Assistant role
• Business administration qualification would be desirable
• Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
• Knowledge of internal systems, e.g. Oracle, My-Work, SharePoint, Maximo or similar systems would be an advantage
• Professional manner along with a proven record of utmost discretion and confidentiality in all matters relating to work
• Meticulous attention to detail
• Desire to take the initiative and be pro-active
• Ability to work with others in a spirit of co-operation and open effective communication and thereby develop and maintain excellent working relationships with all team members
• Excellent written and verbal communication skills with the ability to convey messages in a clear manner
• Proven effective time management skills with the ability to prioritise and remain focused
• Flexible with regards working in a changing environment and the ability to adjust to new work structures, processes, and requirements as necessary
• Proactively identifying new areas of learning and using newly gained knowledge and skill on the job
• Striving for quality and ensuring consistent high standards of work

Knowledge of internal systems, e.g. Oracle, My-Work, SharePoint, Maximo or similar systems