Personal Assistant

• Provide support to the AXA EssentiALL CEO
• Manage the day-to-day agenda, schedule international meetings and appointments
• Book travel and other arrangements
• Perform multifaceted general office support: time-off, purchases, expense accounts
• Collaborate with other executive and administrative assistants throughout the organization to ensure smooth execution and high-quality service
• Coordinate visitor & guest logistics
• Maintain meeting distribution lists up to date
• Plan travel arrangements for the team
• Schedule team meetings and community calls
• Organize new employee arrivals and departures
• Ensure accuracy of expense accounts, assist with the creation of purchase orders (POs), process invoices and ensure timely payment follow-up
• Track and monitor the team’s holidays and absences
• Manage department logistics (office supplies, IT equipment & inventory)
• Organize department internal & external events and celebrations, in France and abroad/international
• Handle correspondence
• Support visa and work permit processes for international travel or hires
• Perform other duties as assigned

• Previous successful experience as a Personal Assistant at Senior Executive Level in an international environment
• Experience of managing complex diaries and travel arrangements
• Rigorous, strong organizational and planning skills, with attention to details
• Excellent time management skills
• Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
• Fluent in French and English (written and oral)
• Highly discreet and confidential
• Excellent interpersonal skills
• Effective verbal, listening and written communication skills
• Team player and able to collaborate easily
• Strong ability to adapt to situations and be solutions-oriented
• Capability to navigate in an international organization at senior levels
• Strong proactivity and ability to multi-task
• Curious mindset

Contribute to the running of Mix’iN, AXA GIE’s Diversity & Inclusion

• Hybrid work
• Company promoting internal mobility and training
• Company with strong values
• Responsible company
• Celebrate each new hire by taking action for global reforestation (plant a tree for every recruitment)