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The Personal Assistant (PA) role provides comprehensive administrative and executive support to the Senior leaders with Boots Ireland (Directors and Heads of functions). The role focuses on calendar and schedule management, travel arrangements, and administrative duties, ensuring the smooth and efficient operation of daily business activities. With excellent organisational skills, a proactive approach, and the ability to maintain confidentiality, the PA helps executives stay focused on strategic priorities by managing their time, communications, and resources effectively. The PA plays a critical role in enhancing the productivity and success of the leadership team.
Job Responsibility:
Manage Executive Calendars
Meeting Coordination
Travel Arrangements
Email & Communication Management
Document Management
Expense Management
Stakeholder Liaison
Payroll Support
Create and maintain an effective electronic filing system
Systems Approvals
Assist with notetaking during key meetings
Confidentiality and Sensitivity
Visitor Coordination
Event Planning for Leadership
Requirements:
Excellent organisational skills
Proactive approach
Ability to maintain confidentiality
Manage multiple senior leaders' schedules
Organise internal and external meetings
Plan, coordinate, and book business travel
Screen and manage incoming correspondence
Collate, proofread, and edit presentations, reports, and documents
Track and manage expense reports
Act as a point of contact between leadership and stakeholders
Maintain accurate holiday and absence records
Manage approval workflows for systems including Concur, Helix, SAP, and Purchase Orders
Handle sensitive information with discretion
Manage arrangements for senior leader visits and high-level meetings
Organise and support events or functions hosted by the leadership team