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Personal Assistant

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Axa

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Location:
France , Paris

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role is a key & essential pillar for the team, one on which it strongly counts to be able to develop the business. You will provide support to AXA EssentiALL CEO and also support the team and contribute to the department’s cohesion.

Job Responsibility:

  • Manage the day-to-day agenda, schedule international meetings and appointments
  • Book travel and other arrangements
  • Perform multifaceted general office support: time-off, purchases, expense accounts
  • Collaborate with other executive and administrative assistants throughout the organization to ensure smooth execution and high-quality service
  • Coordinate visitor & guest logistics
  • Maintain meeting distribution lists up to date
  • Plan travel arrangements
  • Schedule team meetings and community calls
  • Organize new employee arrivals and departures
  • Ensure accuracy of expense accounts, assist with the creation of purchase orders (POs), process invoices and ensure timely payment follow-up
  • Track and monitor the team’s holidays and absences
  • Manage department logistics (office supplies, IT equipment & inventory)
  • Organize department internal & external events and celebrations, in France and abroad/international
  • Handle correspondence
  • Support visa and work permit processes for international travel or hires
  • Perform other duties as assigned
  • If interested, contribute to the running of Mix’iN, AXA GIE’s Diversity & Inclusion

Requirements:

  • Previous successful experience as a Personal Assistant at Senior Executive Level in an international environment
  • Experience of managing complex diaries and travel arrangements
  • Rigorous, strong organizational and planning skills, with attention to details
  • Excellent time management skills
  • Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
  • Fluent in French and English (written and oral)
  • Highly discreet and confidential
  • Excellent interpersonal skills
  • Effective verbal, listening and written communication skills
  • Team player and able to collaborate easily
  • Strong ability to adapt to situations and be solutions-oriented
  • Capability to navigate in an international organization at senior levels
  • Strong proactivity and ability to multi-task
  • Curious mindset
What we offer:
  • A responsible company, towards people, including its employees and customers, and towards the planet
  • A company with strong values
  • A company promoting internal mobility and the training of its employees
  • A company offering many benefits
  • A flexible company, allowing hybrid work, in the office and from home

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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