Personal Assistant Job at West Midlands Combined Authority (Birmingham)

Personal Assistant

West Midlands Combined Authority

Location:
United Kingdom , Birmingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

34780.00 - 39188.00 GBP / Year

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Job offer has expired

Job Description:

We’re looking for a highly capable and experienced Personal Assistant to provide outstanding, proactive support to our Head of Procurement, playing a key role in enabling effective leadership across a busy and high‑impact function. You’ll be at the heart of our nationally award-winning Procurement team, managing priorities, coordinating activity, and acting as a trusted first point of contact for senior stakeholders across WMCA and partner organisations. This is a varied and rewarding role for someone who enjoys forward-planning, problem‑solving and delivering a consistently high standard of service.

Job Responsibility:

Provide high‑quality, confidential PA support to the Head of Procurement, acting as a proactive and trusted first point of contact
Manage complex diaries, meetings, correspondence, travel and accommodation in line with agreed priorities and policy
Support forward-planning by coordinating plans, information and activity across senior managers and the wider team
Handle and prioritise incoming communications, drafting responses and briefing senior managers where appropriate
Foster and build strong working relationships across WMCA, partner organisations and the Business Support function
Produce presentations, reports and management information through research, analysis and accurate record‑keeping
Support financial and administrative processes, including budget monitoring, invoice processing and governance compliance

Requirements:

An experienced PA/ Administrator, who can work at a high level of intensity on their own initiative, using judgment and displaying resilience
Experience of coordination, preparation, and supporting meetings, including booking venues, meeting invites, circulating agendas and papers, note-taking and following up/ progressing actions
Experience of working within a busy environment, practical office experience, including experience in dealing with external contractors
A calm and professional manner, with the ability to effectively liaise with senior management and executives
Excellent written and spoken communication skills
Professional with strong interpersonal and team-working skills
Ability to deal with difficult or sensitive situations tactfully and with diplomacy, and always maintaining a high degree of confidentiality
A flexible approach to work, prioritising work to meet demands and strong time management skills
Ability to network effectively with external and internal contacts, including senior management, and maintain excellent relationships
Excellent IT skills, including Word, Excel, and PowerPoint
Ability to efficiently work under pressure to meet deadlines
A good standard of education, including maths and English at GCSE or equivalent level

What we offer:

Local Government Pension Scheme
Shared Cost Additional Voluntary Contribution scheme
28 days paid annual leave (with an option to purchase more) + Statutory days
EV car benefit scheme
Healthcare plans
Discounted gym membership, will writing, and mortgage advice
An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate
3 days of paid leave each year to volunteer
Interest-free financing through SmartTech to buy the latest technology
Discounted shopping with over 2,000 big-name retailers, and more
Boundless unlocks unlimited entry to top-rated UK attractions and loads of extra benefits and discounts
Eye Care Scheme, offering a free eye test and a financial contribution towards your glasses