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A well-established higher education provider is seeking an experienced and proactive Personal Assistant to provide high-level administrative and organisational support to senior academic leadership. This is a temporary opportunity for approximately five months, ideal for someone confident working independently, managing priorities, and supporting senior stakeholders in a fast-paced environment. You will support: Two Heads of Department (approx. 80%) One Director of Operations (approx. 20%). You will work as part of a professional administration team. The position is based in an open plan office environment with three colleagues and requires flexibility to adapt working patterns to meet business needs.
Job Responsibility:
Managing complex electronic diaries and scheduling appointments
Coordinating meetings, preparing agendas and papers, and taking minutes
Drafting correspondence, reports, presentations, and documentation
Acting as a key liaison point between senior leaders and stakeholders
Organising travel, events, and hospitality arrangements
Maintaining filing systems and handling communications efficiently
Prioritising competing deadlines and managing sensitive information appropriately
Requirements:
Previous experience working as a Personal Assistant or in a senior administrative role
Strong organisational skills with the ability to prioritise effectively
Confident supporting meetings and committees, including minute taking
Excellent communication and interpersonal skills
Advanced IT skills, particularly Microsoft Office packages
Able to work independently, use initiative, and handle confidential information with discretion