Personal Assistant

• Provide efficient and effective diary management, including arranging meetings and appointments, monitoring emails, prioritising tasks and deadlines, and following up on issues
• Manage domestic and overseas travel arrangements
• Coordinate internal and external meetings or other events, including booking rooms or venues, resources, travel, transport, equipment and catering, managing invitations and attendance, preparing meeting minutes and initiating follow-up action
• Maintain accurate and up-to-date office information systems and processes
• Serve as the Secretariat for the S&A Diversity and Inclusion Committee
• Manage administrative projects or issues
• Assist the Research Unit EO and EA to coordinate material needed for reviews, reports or to respond to information requests
• Coordinate the procurement of goods and services
• Communicate effectively with staff, clients, and suppliers
• Work collaboratively as part of a multi-disciplinary team

• A relevant qualification and/or equivalent experience in providing secretarial or administrative support to a Senior Manager or Executive in a fast paced and complex environment
• Strong organisational skills with the ability to manage competing demands, establish priorities, organise tasks, meet deadlines and escalate issues when required
• Demonstrated ability to work flexibly and provide a positive contribution in a team environment
• Demonstrated ability to clearly convey information and ideas, establish effective interpersonal relationships with a wide variety of people and to professionally handle sensitive and confidential information using appropriate judgment and discretion

Experience in using records management systems and SAP

• 15.4% superannuation
• Flexible work arrangements
• Career development opportunities
• Range of leave entitlements