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Personal Assistant

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Boots

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Location:
United Kingdom , Nottingham

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The PA & Admin Support role provides high‑level organisational, administrative, and people‑focused support across Retail, Operations, Property, Franchise, Regions, and Store teams. The position acts as a central coordination point, ensuring leaders and regional teams are fully supported to operate efficiently and effectively.

Job Responsibility:

  • Diary & Meeting Management – Retail Leadership Team and broader SLT as needed
  • Full management of complex diaries, including meetings, calls, store visits, venue bookings, and rescheduling
  • Organisation of team meetings, development days, divisional events, clinical days, and regional conferences
  • Preparation of store visit packs (scorecards, P&L, weekly sales) and attendance at visits/meetings as required
  • Serve as the diary contact point for Regional Managers and support external event bookings
  • Arrange all travel: flights, trains, hotels, car hire, and research optimal travel routes
  • Submit and manage Concur expenses, upload receipts, maintain mileage logs, and resolve outstanding or queried claims
  • Update PeopleAdmin for direct reports and store/region structures: contract changes, holiday corrections, sickness, MAT/PAT leave, absence
  • Complete PPFs, emergency payments, hierarchy updates, and change request forms (Welcome Bonus, Refer a Friend)
  • Manage personal files, holiday planners, weekend working logs, and ensure holiday cover is arranged
  • Manage leaders' inboxes during annual leave and ensure continuity with deputies
  • Set up and approve OneID and email accounts
  • Prepare spreadsheets, collect data, and request reports from People Information as required
  • Raise PO numbers and manage invoices
  • Support store/region admin: bonus queries, RAF/Welcome Bonus follow‑up, company expense clearing, and personnel record updates
  • Act as a central point of contact for Regional Managers, Store Leaders, and HRBPs for operational and admin queries

Requirements:

  • Strong organisational and planning skills, with the ability to juggle priorities
  • Ability to manage high volumes of tasks while maintaining accuracy, with a strong attention to detail
  • Clear and professional communication with senior leaders, stores and external parties
  • Ability to take accurate, impartial notes in formal meetings
  • Strong IT and system skills
  • Microsoft Office, PeopleAdmin, Concur Experience raising Pos and resolving invoice queries
  • Competence in handling sensitive personnel information securely
  • Confidence in troubleshooting store or regional admin queries
What we offer:
  • Boots Retirement Savings Plan
  • Discretionary annual bonus
  • Generous employee discounts
  • Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
  • Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more
  • Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme

Additional Information:

Job Posted:
March 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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