Personal Assistant to the Executive Team Job at CARE Fertility (Nottingham)

Personal Assistant to the Executive Team

Personal Assistant to support our Executive Team during a 12-month maternity lea...

Location

United Kingdom , Nottingham

Salary:

25200.00 GBP / Year

Webrecruit

Expiration Date

Until further notice

Requirements

Highly organised, proactive and able to prioritise under pressure
Excellent written and verbal communication skills
Advanced Microsoft Office skills
Level 3-4 qualification in Business Admin/PA/Office Management (essential)
Experience supporting senior leaders (desirable)
Discreet, reliable and comfortable in a fast-paced environment

Job Responsibility

Provide high-level secretarial and administrative support
Manage complex diaries, high-profile meetings and executive communications
Coordinate business travel and logistics
Support Executive-led projects and initiatives
Build strong relationships with senior internal and external stakeholders
Handle sensitive and confidential information with professionalism

What we offer

33 days annual leave (inc. public holidays)
Pension scheme
Life assurance
Access to a wellbeing hub, retail discounts, holiday trading and more

Parttime

New

Executive Assistant to the CEO

Our client, a recently formed, growth-oriented CRO, is seeking a highly capable ...

Location

United States , King of Prussia

Salary:

100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

7+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role
A strong sense of ownership, urgency, and pride in your work
High emotional intelligence and the ability to work effectively with a direct, fast-moving executive
Excellent written and verbal communication skills
Strong organizational skills and the ability to manage competing priorities and pivot quickly
A proactive, resourceful, solutions-oriented mindset
Strong technical skills, including Outlook and Excel
interest in leveraging new tools/AI is a plus, as is experience with project management tools
A bachelor’s degree is highly preferred for this role
equivalent professional experience also considered

Job Responsibility

Provide comprehensive executive support, including complex calendaring, domestic and international travel, and document preparation
Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
Coordinate complex domestic and international travel
Serve as the point person for the leadership team
Prepare meeting materials
take meeting minutes and follow up on action items
Serve as a trusted liaison with internal teams, the Board, vendors, and external partners
Manage daily office operations, including ordering supplies
Communicate proactively to ensure seamless execution across all engagements
Create, submit, and track expense reports

Fulltime

Executive Assistant to the CEO

As the Executive Assistant to the CEO, you will be a trusted gatekeeper, coordin...

Location

United Kingdom , London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

5+ years as an Executive Assistant in a fast-paced retail environment
Background in fashion, luxury, media, or entertainment preferred
Exceptional organisational, multitasking, and communication skills
Advanced knowledge of Microsoft Office and Canva
High level of accuracy and follow-through
Ability to work under pressure and quickly adjust to shifting priorities
Impeccable judgement and a polished presence

Job Responsibility

Manage complex calendars, appointments, and meetings across time zones, prioritising with agility
Gather insights and data to prepare compelling board decks for quarterly presentations
Plan detailed domestic and international itineraries, including accommodations and logistics
Draft, proof, and manage correspondence and meeting notes, filtering communication as needed
Organise briefings and materials to ensure the CEO is fully prepared for all meetings, including press engagements
Assist with special projects, events, and brand collaborations, tracking deadlines and deliverables
Act as the point of contact between the CEO and stakeholders, including press, partners, and teams
Handle sensitive information with utmost discretion and professionalism
Assist with personal errands and day-to-day support to ensure overall balance and efficiency
Contribute to our commitment to environmental and social responsibility by integrating sustainable practices into your work

Fulltime

Executive Assistant to the Managing Director

Join Our Client as an Executive Assistant to the Managing Director! Are you an o...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a similar role
Excellent organisational and multitasking skills
Strong communication abilities, both verbal and written
Proficiency in document production and financial administration
A proactive approach with a positive and professional demeanour.

Job Responsibility

Inbox Management: Prioritise, delegate, and respond to emails to keep the MD informed and focused
Workload Prioritisation: Collaborate with the MD and other fee earners to manage and prioritise tasks efficiently
Information Coordination: Gather and present relevant data from clients, colleagues, and authorities to aid the MD's decision-making
Document Production: Create high-quality documents with fast and accurate typing, adhering to the firm's style and ensuring grammatical precision
Diary Management: Organise meetings and travel arrangements to maximise the MD's productivity
Filing Systems: Maintain organised filing systems and ensure timely updates for the MD's tasks
Professional Communication: Build relationships with clients and their assistants, communicating confidently and professionally
Team Support: Provide assistance to other fee earners as needed, ensuring team cohesion
Team Management: Oversee the Office & Research Assistant, ensuring consistency and quality in their work
Recruitment: Manage the recruitment process for support staff and assist in hiring fee earners

What we offer

Competitive salary package of £50,000 to £55,000
Full-time permanent position in a supportive and engaging environment
Opportunity to work closely with senior leadership and influence the firm's success.

Fulltime

Personal Assistant to the CEO

As a Personal Assistant to the CEO, you will be managing the CEO office and work...

Location

Germany , Munich

Salary:

Not provided

Westwing Group SE

Expiration Date

Until further notice

Requirements

Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar field
The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience
Extraordinary organisational skills, a high level of diligence and a strong eye for detail
Quick grasp of complex situations and the confidence to make decisions independently
A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
Expertise in managing strict deadlines and competing priorities across multiple executive calendars
Full proficiency in Microsoft Office (Word, Excel, Outlook), supplemented by the Google Office suite (Docs, Sheets, Slides)
Excellent social and communication skills with full fluency in both English and German

Job Responsibility

Working closely with the CEO, CFO and CMO of Europe’s #1 premium destination for Home & Living, leading the Executive Office and acting as a central touchpoint for internal and external enquiries
Coordinating and managing day-to-day organisational tasks, including full diary and inbox management for the CEO, as well as providing comprehensive administrative support, meetings, and correspondence management for the CMO and CFO
Arranging complex travel and accommodation and managing related expenses and payments
Coordinating all Supervisory Board appointments and managing high-impact event projects, with a primary focus on leading the organisation of CEO Roadshows, Executive Offsites, and the coordination and setup of the Monthly Group Allhands
Managing key stakeholder relations and organising high-level meetings and conferences to ensure seamless board and meeting operations
Working closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes

What we offer

A high-performance culture built on trust, feedback and collaboration
An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone
A flexible hybrid setup with 3 office days per week
Work-from-anywhere opportunities for up to 4 weeks per year
30 days of paid holiday
A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food
Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
Wellbeing support through mental health resources, sports memberships, and preventive care
Sustainable mobility options with discounted public transport and JobRad
Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl

Fulltime

Executive Assistant to the CEO

Are you an energetic and organised professional looking to make a significant im...

Location

United Kingdom , London

Salary:

50000.00 - 70000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

5+ years as an Executive Assistant in a fast-paced retail environment
Background in fashion, luxury, media, or entertainment preferred
Exceptional organisational, multitasking, and communication skills
Advanced knowledge of Microsoft Office and Canva
High level of accuracy and follow-through
Ability to work under pressure and quickly adjust to shifting priorities
Impeccable judgement and a polished presence

Job Responsibility

Manage complex calendars, appointments, and meetings across time zones, prioritising with agility
Gather insights and data to prepare compelling board decks for quarterly presentations
Plan detailed domestic and international itineraries, including accommodations and logistics
Draft, proof, and manage correspondence and meeting notes, filtering communication as needed
Organise briefings and materials to ensure the CEO is fully prepared for all meetings, including press engagements
Assist with special projects, events, and brand collaborations, tracking deadlines and deliverables
Act as the point of contact between the CEO and stakeholders, including press, partners, and teams
Handle sensitive information with utmost discretion and professionalism
Assist with personal errands and day-to-day support to ensure overall balance and efficiency
Contribute to our commitment to environmental and social responsibility by integrating sustainable practices into your work

Fulltime

Executive Assistant to the General Manager

Greet persons entering the office, determine nature and purpose of visit, and di...

Location

Philippines , Puerto Princesa

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination
Open, read, and prepare answers to routine letters
Locate and attach appropriate files to incoming correspondence requiring replies
Take and distribute meeting minutes to appropriate individuals
Handle and distribute incoming and outgoing mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Transmit information or documents using a computer, mail, or facsimile machine
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals

Fulltime

Executive Assistant to the CEO

As Executive Assistant, you will work in close partnership with Source’s CEO. Yo...

Location

United States , Portland

Salary:

105000.00 - 125000.00 USD / Year

Source

Expiration Date

Until further notice

Requirements

At least five years of experience as an Executive Assistant supporting a senior leader in a rapidly changing environment
Comfort using AI tools to support daily work, such as assisting with scheduling, managing communications, organizing information, or improving efficiency and accuracy
Demonstrated ability to anticipate needs, think ahead, and approach work with sound judgment and care
Strong research and information-gathering skills, with the ability to synthesize details clearly and efficiently
Excellent written communication skills, including experience preparing, reviewing, and refining materials and correspondence to a high standard
Exceptional organizational skills and the ability to manage multiple priorities with accuracy and follow-through
Comfort handling both professional and personal matters with discretion
Proven ability to manage sensitive and confidential information responsibly
Strong interpersonal skills and the ability to communicate clearly and professionally with a wide range of contacts
Confidence working independently, taking ownership of responsibilities, and following through without close supervision

Job Responsibility

Manage the CEO’s calendar, prioritizing commitments, resolving conflicts, and ensuring adequate preparation time
Coordinate travel for CEO attendance at conferences, executive meetings, company offsites, and personal travel, handling all logistics such as flights, accommodations, and transportation
Collaborate closely with the Operations team to support additional needs, planning, coordination, or logistics for executive or board meetings
Conduct research and gather relevant information well in advance of key meetings to ensure well-structured agendas, with all supporting materials and links organized and accessible, providing the CEO with timely context to maximize meeting effectiveness
Prepare, review, and refine documentation to support efficiency in your 1:1 meetings with the CEO
including calendaring, meeting prep, travel, and personal matters, ensuring accuracy, clarity, and readiness
Handle confidential information with the utmost discretion, including sensitive business matters and personal details
Serve as a point of contact between the CEO and internal and external stakeholders, facilitating clear and professional communication
Process expenses, invoices, and other administrative items related to the CEO’s work
Provide personal assistant support (approximately 20%), including personal appointment scheduling, family calendar coordination, and miscellaneous errands

What we offer

Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO

Fulltime

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Personal Assistant to the Executive Team

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