Personal Assistant to the CEO Job at Westwing Group SE (Munich)

Job Description

As a Personal Assistant to the CEO, you will be managing the CEO office and working closely with the top Executives of Westwing, Europe’s #1 premium destination for Home & Living, which combines exceptional design with a focus on sustainability. As the heart of the company, you shape Westwing’s culture through the excellence and dedication with which you lead the CEO office. You ensure that our Executives are empowered to focus entirely on their highest priorities and conduct key decisions in the right forums. In this role, you are in charge of complex calendar and e-mailbox management, take the lead in organising high-level meetings and conferences, and handle all travel arrangements as well as diverse ad-hoc requests. You act as a strategic gatekeeper with a confident and warm presence, ensuring a professional and welcoming atmosphere at our headquarters. This position is permanent and based in Munich.

Job Responsibility

Working closely with the CEO, CFO and CMO of Europe’s #1 premium destination for Home & Living, leading the Executive Office and acting as a central touchpoint for internal and external enquiries
Coordinating and managing day-to-day organisational tasks, including full diary and inbox management for the CEO, as well as providing comprehensive administrative support, meetings, and correspondence management for the CMO and CFO
Arranging complex travel and accommodation and managing related expenses and payments
Coordinating all Supervisory Board appointments and managing high-impact event projects, with a primary focus on leading the organisation of CEO Roadshows, Executive Offsites, and the coordination and setup of the Monthly Group Allhands
Managing key stakeholder relations and organising high-level meetings and conferences to ensure seamless board and meeting operations
Working closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes

Requirements

Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar field
The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience
Extraordinary organisational skills, a high level of diligence and a strong eye for detail
Quick grasp of complex situations and the confidence to make decisions independently
A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
Expertise in managing strict deadlines and competing priorities across multiple executive calendars
Full proficiency in Microsoft Office (Word, Excel, Outlook), supplemented by the Google Office suite (Docs, Sheets, Slides)
Excellent social and communication skills with full fluency in both English and German

What we offer

A high-performance culture built on trust, feedback and collaboration
An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone
A flexible hybrid setup with 3 office days per week
Work-from-anywhere opportunities for up to 4 weeks per year
30 days of paid holiday
A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food
Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
Wellbeing support through mental health resources, sports memberships, and preventive care
Sustainable mobility options with discounted public transport and JobRad
Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl
One annual Social Impact Day to give back to a cause you care about
Team rituals that celebrate results and togetherness - from Summer & Winter Parties to Oktoberfest

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Personal Assistant to the CEO

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