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As a Personal Assistant to the CCO, COO, and CTO, you will be managing the Executive Offices for our commercial, operational, and technology leaders, working closely with the top Executives of Westwing. As a vital heartbeat of the company, you shape Westwing’s culture through the excellence and dedication with which you keep these offices running seamlessly. You ensure that our Executives are empowered to focus entirely on their highest priorities and conduct key decisions in the right forums. In this role, you are in charge of complex calendar and email management, take the lead in organising high-level meetings and workshops, and handle all travel arrangements as well as diverse ad-hoc requests. You act as a strategic gatekeeper with a confident and warm presence, ensuring a professional and welcoming atmosphere at our headquarters. This position is permanent and based in Munich.
Job Responsibility
Work closely with the CCO, COO, and CTO of Europe’s #1 premium destination for Home & Living, managing their respective offices and acting as a central touchpoint for internal and external enquiries
Coordinate and manage day-to-day organisational tasks, including full diary and inbox management across multiple executive calendars, as well as providing comprehensive administrative, meeting, and correspondence support
Arrange complex domestic and international travel and accommodation, and manage related expenses and payments
Manage high-impact event projects, taking the primary lead in organising Executive Offsites, commercial/operational workshops, and team events
Manage key stakeholder relations and organise high-level meetings and cross-functional syncs to ensure seamless operations across the Commercial, Operations, and Tech divisions
Work closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes
Requirements
Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar corporate field
The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience and calm professionalism
Extraordinary organisational skills, a high level of diligence, and a strong eye for detail when balancing the needs of multiple leaders
Quick grasp of complex situations and the confidence to make decisions independently as a strategic gatekeeper
A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
Proven expertise in managing strict deadlines and competing priorities across multiple executive schedules simultaneously
Full proficiency in Microsoft Office (Word, Outlook), supplemented by the Google Office suite (Docs, Slides)
Excellent social and communication skills with full fluency in both English and German
What we offer
A flexible hybrid setup with 3 office days per week
Work-from-anywhere opportunities for up to 4 weeks per year
30 days of paid holiday
A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food
Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
Wellbeing support through mental health resources, sports memberships, and preventive care
Sustainable mobility options with discounted public transport and JobRad
Support for working parents, including on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl