Personal Assistant to Principal Job at Beacon Hill (Palm Beach)

Personal Executive Assistant

This role is an exciting opportunity for entrepreneurial, take-charge candidates...

Location

United States , New York

Salary:

130000.00 - 180000.00 USD / Year

Modoras Accounting Syd

Expiration Date

Until further notice

Requirements

5+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families
24/7 concierge service experience required
Lives in the New York City area
Available to travel locally as needed
Excellent verbal and written communication and interpersonal skills
Strong organizational and time management skills with outstanding attention to detail and accuracy
Flexibility and adaptability in a fast-paced and dynamic work environment
Maintain a high level of professionalism and integrity in dealing with confidential matters
Can remain calm under pressure and urgent situations
Keeps up with industry trends in the city within hospitality: restaurants, events, etc.

Job Responsibility

Provide 24/7 concierge service and availability, including weekends and holidays
Manage sensitive matters with a high level of confidentiality
Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
Stay up to date on hospitality trends to execute prime reservations and provide recommendations
Coordinate with other staff members, including the Principal’s Personal Assistant on any household and/or personal projects
Ability to function well in a high-paced environment
performs additional duties as assigned by executives
Use discretion, confidentiality, and good judgment to handle C-Level matters
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
Prepare expense reports on a regular basis

What we offer

15 PTO Days, 10 legal holidays, and sick days
Comprehensive Medical, dental, and vision plans
Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
Commuter benefits and a corporate discounts
Development opportunities through the LinkedIn Learning platform
Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office
Year-round corporate athletic league
Casual work environment, team building, and other social events
Annual discretionary bonus based on performance

Fulltime

New

Personal Assistant to Founder

A highly successful Tech Founder and Investor is seeking an exceptional Personal...

Location

United States , New York

Salary:

100000.00 - 125000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

1plus years in a PA/EA role, types of principals supported
Technology, household management, calendar/logistics
Discretion, judgment, temperament
Degree preferred

Job Responsibility

Full oversight and management of two private residences
Complete ownership of a complex personal and social calendar
Daily lifestyle management and anticipatory support across all aspects of the principal’s personal operations

Fulltime

Private PA

A Single Family Office in New York is seeking an exceptional Private PA to suppo...

Location

United States , New York

Salary:

130000.00 - 155000.00 USD / Year

Cora Partners

Expiration Date

Until further notice

Requirements

Demonstrated experience in a private office for a high-profile principal, UHNW household, family office, or financial services/investment
Must be highly “on the pulse” with New York — aware of the latest openings, restaurants, services, cultural happenings
Highly organised, fast-thinking, and able to juggle shifting priorities with ease
A proactive self-starter who can work with limited information and anticipate needs
Comfortable with a 24/7 availability mindset when required
Strong discretion and confidentiality
Excellent communication skills
Must live within easy reach of the Upper East Side

Job Responsibility

Full management of day-to-day logistics, including complex and last-minute travel arrangements (domestic and international)
Handling social obligations, reservations, events, and personal scheduling
Personal shopping and lifestyle support
Correspondence management (email, written communications, coordination with global teams)
Oversight of household financial elements, including bill payments and tracking
Domestic housekeeping management, ensuring smooth operation of the Principal’s residence
Acting as a highly discreet, trusted point of contact for the Principal
Providing support across multiple time zones
occasional travel may be required
Maintaining a strong black book of New York vendors, contacts, and services

What we offer

Comprehensive benefits package including medical coverage and a 401(k) with employer contributions

Fulltime

Full Charge Bookkeeper

We are looking for an experienced Full Charge Bookkeeper to join our team in Coc...

Location

United States , Coconut Creek, Florida

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in full charge bookkeeping
Proficiency in QuickBooks Online and advanced accounting practices
Strong knowledge of accounts payable, accounts receivable, and bank reconciliations
Ability to prepare financial statements and manage journal entries
Experience with payroll processing, including commissions and bonuses
Familiarity with month-end closing procedures
Strong organizational skills and attention to detail
Excellent communication and problem-solving abilities

Job Responsibility

Reconcile bills and manage accounts payable and receivable to ensure accurate financial tracking
Process payroll, including commissions and bonuses, using QuickBooks Online
Maintain up-to-date accounting records and oversee accrual-based accounting practices
Coordinate monthly transactions and quarterly financial reviews with external partners
Handle rent payments and other financial obligations efficiently
Manage office operations, including supply orders and vendor relationships
Assist the company principal with select personal financial tasks, such as bill payments
Oversee onboarding processes, employee file maintenance, and benefits administration
Support recruitment efforts, orientation programs, and employee communications
Lead trade show logistics and assist with new client onboarding, including occasional travel (2–3 times annually)

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Executive Assistant

Executive Assistant to $150K – Become the Trusted Partner! Our client, a promine...

Location

United States , Boston

Salary:

100000.00 - 150000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Experience supporting executives with both professional and personal tasks
Exceptional organization, follow‑through, and attention to detail
Ability to take initiative, problem‑solve, and anticipate needs
Strong communication skills and comfort collaborating closely with another assistant
A steady, team‑oriented presence suited to high‑pressure environments
Proficiency in Microsoft Outlook, Word, and Excel

Job Responsibility

Managing complex scheduling and coordinating calendars in partnership with the existing Executive Assistant
Organizing domestic and international travel and building detailed itineraries for the principal, family, and guests
Handling personal support including ordering items, tracking inventories, and coordinating shipments
Assisting with daily email, call management, and connecting the principal to scheduled meetings
Maintaining subscriptions, tracking events of interest, and coordinating charitable donation requests
Preparing printed materials and managing morning research workflows
Supporting office upkeep, supply ordering, and mailings
Providing administrative assistance to additional leaders as needed while staying flexible for after‑hours support

What we offer

Fully paid healthcare
Generous PTO
Daily meals
Free onsite gym

Fulltime

Operations Manager

Operations Manager for a single family office with investments in real estate, f...

Location

United States , New York

Salary:

75000.00 - 120000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
4-6 years of related experience
Strong Excel
QuickBooks experience a plus
Experience booking complex travel

Job Responsibility

Manage schedules/calendars for the Principals including professional and personal appointments, meetings, events, and travel
Assist with project management of portfolio properties and projects
Review and pay invoices
Collect and distribute W9 forms
Record and manage expenses and tax records
Track various bank accounts and obtain financial reporting