Personal Assistant to Managing Director Job at Airbus (Oxford)

Personal Assistant to Managing Director

Airbus

Location:
United Kingdom , Oxford

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

The Personal Assistant (PA) to the Managing Director (MD) will provide comprehensive, high-level administrative, organisational, and secretarial support to ensure the efficient and effective running of the Managing Director's office. This role requires exceptional organizational skills, discretion, and the ability to handle confidential matters with the utmost professionalism. The ideal candidate must be proactive, able to anticipate needs, and manage multiple priorities effectively, coordinate complex schedules and act as a key communication link between the Managing Director and internal/external stakeholders.

Job Responsibility:

Manage the Managing Director's complex calendar, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts
Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and adherence to company standards
Answer and screen phone calls and emails, redirecting inquiries as necessary, and handling sensitive information with discretion
Coordinate all domestic and international travel arrangements, including flights, accommodations, ground transportation, and preparing detailed itineraries
Process expense reports accurately and in a timely manner, ensuring compliance with company policies
Organize and coordinate internal and external meetings, including booking venues, preparing agendas, distributing materials, and taking minutes as required
Assist the Managing Director with tracking key projects, ensuring deadlines are met, and following up on action items
Conduct research and compile data to prepare reports and summaries for the Managing Director's review
Act as a gatekeeper and liaison between the Managing Director and internal staff, clients, and external stakeholders
Assist in planning and organizing corporate events, airshows etc
Responsible for managing all front-of-house operations via permanent Receptionist, who serves as the primary point of contact for all visitors and external calls, ensuring a professional and welcoming environment, all while adhering to established security protocols

Requirements:

Proven experience (minimum 3-5 years) as a Personal Assistant, Executive Assistant, or similar role preferably supporting a senior executive or Managing Director
Exceptional proficiency in Google
Outstanding written and verbal communication skills
High level of discretion and integrity in handling confidential information
Strong organizational and time-management skills with the ability to prioritize tasks with minimal supervision
Bachelor’s degree or equivalent professional qualification
Due to the nature of this position you will require DBS Security Clearance and be eligible for SC clearance
Applicants must meet any/all requirements of Export Compliance Regulations
All candidates must possess the current, legal right to work in the United Kingdom

Nice to have:

SAP/Salesforce
French/German

What we offer:

Private Medical Insurance (Bupa) – single cover for employees paid by the company
Pension: Employees are auto-enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6%, employee 4% basic
Share Incentive Plan and ESOP. Annual share schemes at company discretion
Success Share, Discretionary Group bonus scheme (conditions apply)
Bikes to Work (up to £3,000) (employee purchase scheme)
Technology ( employee purchase scheme)
Mydrive (employee car purchase scheme)
Den-Plan (employee purchase scheme)
Health-care Cash Scheme
Personal Accident Insurance (employee purchase scheme)
Health Assessments
Travel Insurance
Shopping vouchers/discounts
Financial/Legal Advice (eg, Will-writing
Lasting Power of Attorney)

Additional Information:

Job Posted:
January 31, 2026

Expiration:
February 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Airbus - All Job Offers

Job Link Share: