Personal Assistant to Director Job at CodeMax (Goa)

Personal Assistant to Film Director

We are seeking a talented and motivated individual to join our team as a Persona...

Location

Germany; France , Berlin; Paris

Salary:

Not provided

Coproduction Office

Expiration Date

Until further notice

Requirements

Previous experience as a personal assistant or in a similar administrative role within the entertainment industry is preferred
Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
Strong problem-solving abilities and a proactive approach to addressing challenges
Assertive communication skills and the ability to advocate for the director's needs assertively
Proficiency in conducting thorough research and synthesizing information from various sources
Have a genuine interest in the creative industries, particularly film, television, and digital media
Creativity, flexibility, and an open-minded approach to collaborating on diverse creative projects
English and French languages are mandatory
fluency in German is a plus

Job Responsibility

Managing the director's calendar, scheduling meetings, and coordinating appointments to optimize efficiency and productivity
Anticipating and resolving logistical challenges to ensure seamless production processes and project execution
Being assertive and persuasive in communicating the director's needs and vision to various stakeholders, and not accepting "no" as an answer when obstacles arise
Conducting thorough research on industry trends, potential collaborators, and creative inspiration to support the director's vision and project development
Collaborating with the director to brainstorm ideas, provide input, and contribute innovative solutions to creative challenges

What we offer

International, collaborative, and fast-paced workplace
Strong collegial support
Meaningful responsibilities
Cross-departmental involvement
Opportunities for career advancement

Personal Assistant to Creative Director

We are looking for a proactive and energetic Personal Assistant for our client w...

Location

United Kingdom , West London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Exceptional critical thinking and problem-solving skills with ability to manage complex priorities
Strong interpersonal skills
able to build trusted relationships across all organisational levels
Highly organised with excellent attention to detail
Confident and composed under pressure, maintaining professionalism and discretion
Team player with a flexible and collaborative approach

Job Responsibility

Strategically manage the Creative Director's diary, prioritising high-value activities such as design, bespoke appointments, and press engagements
Align personal and professional commitments to maximise efficiency and focus
Serve as first point of contact to confidently filter and prioritise requests and inquiries internally and externally
Coordinate professional travel and accommodation (domestic and international)
Support preparation and coordination of weekly Department Head meetings, ensuring clear briefings and agenda management
Assist with administrative tasks including expense management
Build and maintain strong relationships with leadership and department heads to foster clear communication and operational alignment
Develop and embed processes that create a consistent rhythm of company-wide engagement and information sharing
Ensure smooth flow of work and high-quality meetings that drive results across teams
Maintain organised work spaces, filing, and archival systems for the Creative Director

Fulltime

Personal Assistant to the Managing Director

A varied and rewarding role where no two days are the same. You'll be the go-to ...

Location

United Kingdom , Tunbridge Wells

Salary:

38000.00 - 39000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Solid PA experience ideally in a corporate setting
Top-notch communication skills and a knack for writing clearly
Confident using Word, Excel, Outlook, and PowerPoint
A calm, flexible approach when things get busy
Discretion and professionalism as you'll be trusted with sensitive info
A positive attitude and a genuine desire to help others succeed

Job Responsibility

Keeping the MD's diary organised and meetings running like a dream
Booking travel, conferences, and making sure the MD is prepped and ready
Acting as a friendly and professional first point of contact
Drafting emails, letters, and presentations that hit the mark
Supporting with board reports, staff briefings, and internal events
Taking minutes and producing polished documents
Helping manage budgets and keeping an eye on spend
Handling complaints and enquiries with tact and care
Organising key meetings and making sure agendas and follow-ups are sorted

Fulltime