Personal Assistant to Chief of Staff Job at Office Angels (Brighton)

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Executive Assistant to CEO

A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhat...

Location

United States , New York

Salary:

150000.00 - 250000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!)
Bachelor's degree required
Experience with private aviation/travel coordination required
High IQ/EQ
Extremely polished and professional
Smart, proactive, eager
Flexible, responsive
Excellent interpersonal and communication skills (both verbal and written)
Must be a self-starter and able to prioritize and multitask
Must be calm under pressure and able to work in a fast-paced environment

Job Responsibility

Provide high-level executive administrative support to the CEO
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
manage and maintain a busy and ever-changing calendar
Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared
Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings
Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
Prepare, process, and submit expense reports using Concur
Draft, type, and edit emails and correspondence on behalf of executive
Field and vet telephone calls
greet clients and guests as needed

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Associate Chief CRNA

Assists the Chief CRNA in providing administrative leadership for all staff CRNA...

Location

United States of America , Rochester

Salary:

228740.00 - 343089.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Graduate of an approved school of nursing
Graduate of a school of nurse anesthesia, accredited by the American Association of Nurse Anesthetists (Dept. of H.E.W. authorized accrediting agent)
Or equivalent combination of education and experience
Current A.A.N.A. membership, active practicing category
CRNA - Certified Registered Nurse Anesthetist upon hire

Job Responsibility

Assists the Chief CRNA in providing administrative leadership for all staff CRNAs
Assists with orienting new CRNAs to the department
completes initial competency review
Brings CRNA concerns to the attention of Chief Clinical Coordinator and Chief CRNA and serves as sounding board when problems arise
Serve as Crew Chief “CC” to be a point person for the CRNAs and assist with day-to-day OR choreography
Along with other members of CRNA leadership, serves as coach and advisor to all CRNAs and SRNAs as well as nurses interested in continuing their professional career as a future CRNA
Creates partnership with staff CRNA mentors to new hire CRNAs
Acts as a resource to new hire CRNAs and their mentors
Provides Clinical Coordinators with staff feedback regarding assignments, equitability, and workflows
Reviews the clinical assignments for the following day with the Clinical Coordinator to offer suggestions and communicate changes for quality patient care and employee satisfaction

Fulltime

Chief of Staff

The Chief of Staff will work closely with the Chief Financial Officer (CFO) to p...

Location

United States

Salary:

153000.00 - 186300.00 USD / Year

OutSystems

Expiration Date

Until further notice

Requirements

Prior experience in a Chief of Staff or similar role such as Program Management
Proven experience in managing complex projects or organizational initiatives, demonstrating strong business acumen
Proficient at slides preparation, including building charts
Excellent problem-solving ability
Strong work ethic, able to manage multiple tasks, demonstrating comfort with ambiguity and changing priorities
Ability to work effectively in a team environment
strong collaborative skills
Proven interpersonal skills and ability to interact with all levels of management, internally and externally
Detail oriented with great accuracy
Excellent written and verbal communication, with the ability to draft executive-level correspondence and presentations

Job Responsibility

Serve as a strategic partner and trusted advisor to the CFO, assisting in high-level decision-making
Manage the Finance leadership team's operational rhythm and agenda, ensuring alignment on priorities and driving accountability for key initiatives
Oversee and manage high-priority, cross-functional projects critical to the Finance function, such as annual planning, long-range forecasting, and budgeting processes
Draft and prepare high-stakes internal and external communications from the CFO, including materials for Board of Directors meetings, investor presentations, and all-hands company updates
Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning
Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material
May attend meetings on the executive's behalf and liaise with external partners
Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack
Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc
Supports the CFO and their directs by partnering with them in order to help them be more efficient and effective with their time

Fulltime

Executive/Personal Assistant

A Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Executive Assi...

Location

United States , New York

Salary:

150000.00 - 175000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum of 5+ years of relevant previous high-level executive administrative support experience working with HNW individuals
Bachelor's degree required
Professional demeanor with strong verbal and written communication skills
Knowledge of general administrative practices and procedures
Meticulous attention to detail
Excellent organizational skills
Ability to focus on key priorities
Must be a strong team player
Flexible, with a 'no job is too big or small' mentality
Ability to learn and adapt

Job Responsibility

Provide high-level executive administrative and personal support to the CEO (and family) and other senior members of the team
Work closely with the CEO's Chief of Staff
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
Create agendas, and prepare and distribute meeting materials
Manage and maintain busy and ever-changing calendars
Coordinate complex domestic and international travel arrangements and detailed itineraries
Prepare, process, and submit expense reports
Draft, type, and edit emails and correspondence on behalf of the CEO
Work with the Chief of Staff to identify and improve processes and create efficiencies
Provide EA support for the Family Office, including Foundation initiatives

Fulltime

Institutional Police Officer

City College of San Francisco is looking to recruit full time, (40 hours/week), ...

Location

United States , San Francisco

Salary:

102765.00 - 124387.00 USD / Year ▼

City and County of San Francisco

Expiration Date

Until further notice

Requirements

High School diploma or equivalent (GED or High School Proficiency Examination)
One (1) year of experience as a police officer, member of a military police unit or other work involving the safeguarding of life and property
Possession of a valid California Driver License
Possession of a Basic P.O.S.T. Certificate (issued by California Department of Justice, Commission of Peace Officers Standards and Training) will be required prior to field work assignment and within twelve (12) months of hire date, as a condition of employment

Job Responsibility

Maintain law and order within and surrounding City College campuses and other district sites
Provide a safe and secure environment for the students, faculty, staff and visitors
In a professional and courteous manner
respond to all emergencies on District property
Uphold the laws and statues of the State of California, municipal and criminal, enforce state and local ordinances, rules and regulations related to the San Francisco Community College District
Provide assistance and /or first aid
Perform traffic control and investigate traffic collisions
Issue verbal warning or issue citations for violations observed and issue parking citations
Patrol assigned areas in a marked patrol vehicle and/or on foot
Provide money escorts upon request on District property

What we offer

Eligible for membership in the California Public Employees' Retirement System (CalPERS)

Fulltime

Chief Engineer

Serve as an engineering leader at JLL. The Chief Engineer oversees the efficient...

Location

United States , Arlington

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

7+ years of related experience, especially as a Chief Engineer, Assistant Chief Engineer or similar
People management experience (leading a team)
Trade school education, union training, military service or college is desirable
Universal CFC EPA certification
Experience using Microsoft Office (Word, Outlook, Excel, Teams)
Ability to lift up to 50 lbs
Comfort using ladders up to 30 feet tall
Ability to frequently climb, bend, kneeling, lift and/or drive
Strong customer service and communication skills
Candidates must be authorized to work in the United States without sponsorship

Job Responsibility

Oversee the efficient, safe and responsible operation of all building systems and equipment while also leading the engineering team
Oversee the maintenance and continuous operation of all building systems
Supervise and manage engineers and maintenance staff including hiring, training, coaching and personal development
Create and routinely update a documented plan that includes preventive, predictive and reactive maintenance procedures
Participate regularly in client-facing and property team communications
Lead, create and manage engineering budget and participate in overall operating budget process
Assist in the development of a capital improvement plan
Select, schedule, supervise and direct contractors
monitor and document performance
Respond effectively to emergencies and service calls

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Chief CRNA

Provides administrative leadership for all staff CRNAs. Staff CRNAs provide anes...

Location

United States of America , Rochester

Salary:

228740.00 - 343089.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Graduate of an approved school of nursing required
Graduate of a school of nurse anesthesia, accredited by the American Association of Nurse Anesthetists (Dept. of H.E.W. authorized accrediting agent) required
Or equivalent combination of education and experience
Current A.A.N.A. membership, active practicing category required
CRNA - Certified Registered Nurse Anesthetist upon hire required

Job Responsibility

Provides administrative leadership for all staff CRNAs
Orients new CRNAs to the department
completes initial competency review
Leads recruitment efforts for new CRNA staff
Brings CRNA concerns to the attention of Chief Clinical Coordinator
Coordinates annual reviews for CRNAs. Performs in-person feedback
Provides agenda items for regular meetings with Chair and Program Administrator
With Vice Chair for Education, selects and supervises coordinators for rotating SRNAs
Serve as Crew Chief “CC” to be a point person for the CRNAs and assist with day-to-day OR choreography
Serves as coach and advisor to all CRNAs and SRNAs as well as nurses interested in continuing their professional career as a future CRNA

Fulltime

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Personal Assistant to Chief of Staff

Job Description

Job Responsibility

Requirements

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