Personal Assistant To Assistant Director Job at Brook-St Hiredonline (Belfast)

Personal Assistant to Assistant Director

We're currently recruiting for a temporary PA to Assistant Director for the Educ...

Location

United Kingdom , Belfast

Salary:

16.53 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience providing high-level administrative, executive support, personal assistant or secretarial support within a busy office environment
Excellent organisational skills with the ability to manage competing priorities and deadlines
Strong attention to detail and a high degree of accuracy
Excellent verbal and written communication skills
Experience managing confidential and sensitive information professionally
Ability to build and maintain effective working relationships with stakeholders at all levels
A flexible, proactive and professional approach to work
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Strong diary management and coordination skills
Experience organising meetings and preparing documentation for senior managers

Job Responsibility

Provide a high-quality, professional and confidential administrative support service to the Assistant Director
Manage and coordinate the Assistant Director's diary, organising and prioritising appointments and commitments
Organise meetings, including scheduling, preparing agendas, collating papers, briefing attendees, greeting visitors, and arranging cost-effective travel where required
Take accurate minutes and maintain records of meetings and actions
Answer, screen and manage incoming telephone calls, responding directly where appropriate and redirecting enquiries as necessary
Log, prioritise and monitor incoming correspondence, ensuring deadlines are met and responses are coordinated effectively
Draft routine correspondence and prepare emails, letters, acknowledgements, reports, memos and other documentation on behalf of the Assistant Director
Collate information from multiple sources to produce coordinated responses and briefing materials
Conduct research using a variety of sources including the intranet, internet, policy documents and press articles
Maintain accurate records and filing systems, ensuring information is managed in accordance with relevant policies and procedures

Fulltime

Personal Assistant to Director

Location

India , Goa

Salary:

200000.00 - 330000.00 INR / Year

CodeMax

Expiration Date

Until further notice

Requirements

Work experience as an Executive Assistant, Personal Assistant, or similar role
Freshers with prior internship experience are welcome to apply
Great verbal and written communication skills
Discretion and confidentiality
Organizational skills and the ability to multitask
Ability to be proactive and take the initiative
Tact and diplomacy
Result and task-oriented
Candidate should be based in Goa

Job Responsibility

Provides high-level management & administrative support to the Director
Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents
prepares summaries of findings and/or other related written correspondence as requested
Conduct research (within skills and expertise) to assist with projects or inquiries
Coordinates and schedules travel, meetings, and appointments
Prepares agendas and schedules for meetings, conferences, and other assigned events
takes and distributes minutes or other notes as requested
Responds to and resolves administrative inquiries and questions
Performs other related duties as assigned
Manage emails, calendar & other productivity tools

Fulltime

Personal Assistant To Managing Director

An entrepreneur in Birtle is looking for a PA to be his right-hand person in bus...

Location

United Kingdom , Bury

Salary:

35000.00 - 40000.00 GBP / Year

Platinum Recruitment Group Ltd

Expiration Date

Until further notice

Requirements

Direct experience supporting a senior leader
Mature
Experienced
Comfortable with upward management
Willing to challenge the status quo
Commute to Altham office every Monday

Job Responsibility

Be the right-hand person to the founder
Support the founder in all decision making, process changes and executive support
Upward management
Challenging the status quo
Attend Monday morning board meeting at Altham office

What we offer

Lunch paid for every day
Flexible start & finish times
Free parking
Private medical
Travel expenses paid for Monday commute to Altham

Fulltime

Kitchen - Administrative Assistant to Director of Culinary

At Marriott International, we are dedicated to being an equal opportunity employ...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Assistant to the Director of Assessing

Position is responsible for performing highly responsible administrative and ass...

Location

United States , Canton

Salary:

35.83 - 42.22 USD / Hour

TOWN OF CANTON

Expiration Date

Until further notice

Requirements

Bachelor's degree required in economics, finance, business or a related field and three to five years of municipal assessing experience as an Assistant Assessor or related experience
or any equivalent combination of education and experience
A candidate must have a valid driver's license and Massachusetts Accredited Assessors certification in good standing

Job Responsibility

Assists the Director of Assessing with measuring, listing new construction, subdivisions, personal property, setting assessments for town records, and with all abatement applications
Serves as office manager
supervises subordinates and establishes short-range and long-range plans and objectives for the department
Maintains knowledge of the market place as it relates to valuation, including researching houses for sale on MLS to correct discrepancies in assessments resulting from homeowners working on homes without permits
Assists in the operation, update, and maintenance of the town’s CAMA system through building permits, research of sales
correct discrepancies found by researching Norfolk Registry of Deeds
Verifies and processes Motor Vehicle Excise Tax, real estate, and personal property abatements regularly
Assists the Director of Assessing in calculating the various classification percentages prior to the Board of Assessors setting a tax rate for the Town
Assists the Director of Assessing in preparing Appellate Tax Board (ATB) cases, including appearing on behalf of the Town at ATB proceedings
Makes site visits to determine validity of abatement requests

What we offer

Benefits eligible
AFSCME Union position

Fulltime

Executive Assistant to the Managing Director

Join Our Client as an Executive Assistant to the Managing Director! Are you an o...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a similar role
Excellent organisational and multitasking skills
Strong communication abilities, both verbal and written
Proficiency in document production and financial administration
A proactive approach with a positive and professional demeanour.

Job Responsibility

Inbox Management: Prioritise, delegate, and respond to emails to keep the MD informed and focused
Workload Prioritisation: Collaborate with the MD and other fee earners to manage and prioritise tasks efficiently
Information Coordination: Gather and present relevant data from clients, colleagues, and authorities to aid the MD's decision-making
Document Production: Create high-quality documents with fast and accurate typing, adhering to the firm's style and ensuring grammatical precision
Diary Management: Organise meetings and travel arrangements to maximise the MD's productivity
Filing Systems: Maintain organised filing systems and ensure timely updates for the MD's tasks
Professional Communication: Build relationships with clients and their assistants, communicating confidently and professionally
Team Support: Provide assistance to other fee earners as needed, ensuring team cohesion
Team Management: Oversee the Office & Research Assistant, ensuring consistency and quality in their work
Recruitment: Manage the recruitment process for support staff and assist in hiring fee earners

What we offer

Competitive salary package of £50,000 to £55,000
Full-time permanent position in a supportive and engaging environment
Opportunity to work closely with senior leadership and influence the firm's success.

Fulltime

Personal Assistant / Team Assistant

Optegra has an exciting new job opportunity for a Personal Assistant/Team assist...

Location

United Kingdom , Colindale

Salary:

35000.00 - 45000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

PA and Secretarial
Day to day diary management
liaising with internal and external meeting arrangements and making decisions on priority
Preparing draft documents for review, using MS Office
Travel arrangements, travel and hotel bookings and ensuring proactive arrangements are made to ensure best use of time and money
Administration in relation to travel and expenses where required
First line response for all incoming mail to the UK MD/UKLT members
Preparing draft responses for patient compliments and complaints sent directly to UK MD
Liaising with wider stakeholders to prepare agenda's, supporting packs, taking minutes and distributing minutes for internal meetings
Supporting members of the UKLT on projects

Job Responsibility

To provide proactive, professional PA support to the UK Managing Director and members of the UK Leadership Team (UKLT) by ensuring all meetings, travel arrangements and bookings are managed effectively and efficiently
To work alongside the Group Executive Assistant on a daily basis on the proactive management of workload
ensuring all working relationships are well managed and receive the highest level of attention and support
The role requires exceptional organisation, strong judgement, and the ability to anticipate needs, prepare materials, and respond confidently on behalf of senior stakeholders

What we offer

Generous salary which is reviewed annually
Generous matched pension contributions
33 days annual leave inclusive of bank holidays
Flexible working and SMART working schemes
Funded training and development
Celebrating your anniversaries
Annual STAR awards
Blue Light Card
Free laser eye treatment for you and 20% discount for friends and family
Private Healthcare, 24/7 GP appointments, free Physio and counselling for your wellbeing

Assistant Controller | Assistant Director of Finance

The Assistant Controller manages the day-to-day operation of the Accounting Offi...

Location

Aruba

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

4-year bachelor's degree in Finance and Accounting or related major
no work experience required

Job Responsibility

Utilizes interpersonal and communication skills to lead, influence, and encourage others
advocates sound financial/business decision making
demonstrates honesty/integrity
leads by example
Oversees internal, external and regulatory audit processes
Ensures that regular on-going communication occurs with employees to create awareness of business objectives, communicate expectations, and recognize performance
Celebrates successes by publicly recognizing the contributions of team members
Establishes and maintains open, collaborative relationships with employees
Provides excellent leadership (e.g., differentiates top performers, fosters teamwork and encourages work/life balance)
Ensures employees establish and maintain open, collaborative relationships within their team

Fulltime

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Personal Assistant To Assistant Director

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