CrawlJobs Logo
360 Resourcing Solutions Logo 360 Resourcing Solutions · Office Administration

Personal Assistant / Team Assistant

United Kingdom, Colindale Employment contract 35000.00 - 45000.00 GBP / Year · Job Posted July 04, 2026
Apply Position
Job Link Share

Job Description

Optegra has an exciting new job opportunity for a Personal Assistant/Team assistant to support our UK Leadership Team. This is a great opportunity to join a growing and developing business and benefit from our fantastic fully funded training programs. This role can be full-time or part-time on a 6 month FTC. Optegra Eye Healthcare has been proudly recognised as one of 115 Best Big Places to Work 2025 as awarded by the Sunday Times. We are committed to creating an exceptional working environment where our people thrive. Join us and be part of a team that values your growth, wellbeing, and contribution every step of the way.

Job Responsibility

  • To provide proactive, professional PA support to the UK Managing Director and members of the UK Leadership Team (UKLT) by ensuring all meetings, travel arrangements and bookings are managed effectively and efficiently
  • To work alongside the Group Executive Assistant on a daily basis on the proactive management of workload
  • ensuring all working relationships are well managed and receive the highest level of attention and support
  • The role requires exceptional organisation, strong judgement, and the ability to anticipate needs, prepare materials, and respond confidently on behalf of senior stakeholders

Requirements

  • PA and Secretarial
  • Day to day diary management
  • liaising with internal and external meeting arrangements and making decisions on priority
  • Preparing draft documents for review, using MS Office
  • Travel arrangements, travel and hotel bookings and ensuring proactive arrangements are made to ensure best use of time and money
  • Administration in relation to travel and expenses where required
  • First line response for all incoming mail to the UK MD/UKLT members
  • Preparing draft responses for patient compliments and complaints sent directly to UK MD
  • Liaising with wider stakeholders to prepare agenda's, supporting packs, taking minutes and distributing minutes for internal meetings
  • Supporting members of the UKLT on projects
  • General event planning for the UKLT team including Christmas parties etc
  • Office Management
  • First port of call for all office queries/issues in agreed offices
  • Monitor post and deliveries to the office, scanning and sending on to recipients
  • Liaison with Facilities Manager & maintenance contractors attending site
  • Monitoring hot desks, ensuring equipment is in place and liaising with IT as required
  • Route all physical post to the correct department
  • Hospitality – reception, refreshments for meetings/visitors, catering, kitchen. Arrange & provide lunches/refreshments where needed
  • Running of the office: looking after boardroom bookings, stationery orders, photocopiers/printers, cleaner management
  • Meeting room management
  • Support for key meetings being held in the Central London/North London & Manchester office where required
  • Any other ad hoc tasks as reasonably required within the scope of the role

What we offer

  • Generous salary which is reviewed annually
  • Generous matched pension contributions
  • 33 days annual leave inclusive of bank holidays
  • Flexible working and SMART working schemes
  • Funded training and development
  • Celebrating your anniversaries
  • Annual STAR awards
  • Blue Light Card
  • Free laser eye treatment for you and 20% discount for friends and family
  • Private Healthcare, 24/7 GP appointments, free Physio and counselling for your wellbeing
  • Enhanced maternity and paternity leave
  • Cycle to work scheme and season ticket loan
360 Resourcing Solutions - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Personal Assistant / Team Assistant

8 matching positions

Personal Assistant to Legal Team

Our client is looking for an engaged Personal Assistant to provide high-quality ...
Location
Location
United Kingdom , Crawley
Salary
Salary:
28000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Extensive experience in an administrative, secretarial or PA role
  • Confidence working independently with strong organisational and prioritisation skills
  • Excellent communication skills, both verbal and written
  • A collaborative approach and the ability to build strong working relationships
  • A proactive, solution‑focused mindset
  • High attention to detail and accuracy in all work
Job Responsibility
Job Responsibility
  • Delivering excellent written, verbal and telephone communication while assisting with queries on behalf of the team
  • Managing files and documentation end‑to‑end, ensuring everything is kept organised and up to date
  • Providing personal assistance to managers and team members: diary management, travel arrangements, meeting coordination, and expense submissions
  • Coordinating an efficient and accurate billing process and liaising closely with Finance teams
  • Handling incoming and outgoing post and ensuring the correct management of original documents
  • Supporting team initiatives and group projects, including internal development and client‑focused activity
  • Working collaboratively with colleagues across the wider organisation to provide a seamless, high‑quality service
  • Fulltime
Read More
Arrow Right

Personal Assistant – Senior Leadership Team

We are looking for a Personal Assistant to provide administrative and organisati...
Location
Location
United Kingdom , Bordesley Green
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a PA, EA, or senior administrative role
  • Strong organisational and time management skills
  • Ability to work independently and use initiative
  • Confident written and verbal communication skills
  • Comfortable working with both traditional (pen-and-paper) and digital ways of working
  • Professional, reliable, and discreet
Job Responsibility
Job Responsibility
  • Provide day-to-day PA support to members of the Senior Leadership Team
  • Manage diaries, meetings, and meeting logistics
  • Attend meetings as required, taking accurate notes and recording actions
  • Prepare agendas, papers, and follow-up actions
  • Act as a point of contact between SLT and internal and external stakeholders
  • Handle confidential information with discretion and professionalism
  • Maintain organised digital and physical filing systems
  • Proactively identify and complete additional administrative tasks during quieter periods
  • Support wider business administration or project activity as required
What we offer
What we offer
  • Retail Trust: Free online support and counselling service
  • Employee Support Fund: Non-repayable loans to help in times of need
  • Speak Up: Confidential service to report any workplace incidents
  • Enhanced Parent Policy
  • Enhanced Company Sick Pay
  • Length of Service Scheme recognising your loyalty and contribution
  • Skillshub: Online learning management system to develop your skills
  • PepTalk: Access to hundreds of motivational talks from professionals
  • 20% discount within our retail stores
  • Discount on all company stock
  • Parttime
Read More
Arrow Right

Personal Assistant of Senior Leadership Team

We are looking for a highly organised, proactive, and discreet Personal Assistan...
Location
Location
Portugal , Palmela
Salary
Salary:
Not provided
isbergamo.com Logo
International School of Bergamo
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Personal Assistant or Executive Assistant, preferably in an international or educational environment
  • Native or near-native fluency in Portuguese and high proficiency in English (essential for the Inspired global network)
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint) and experience with school management systems is an advantage
  • Exceptional time-management skills and the ability to remain calm and effective under pressure
  • Strong communication skills and a professional demeanour that reflects the values of St. Peter's
  • A commitment to the school’s core values of Rigour, Respect, and Responsibility
Job Responsibility
Job Responsibility
  • Proactively manage the Senior Team Lead’s calendar, scheduling meetings and prioritising competing demands with precision
  • Act as the first point of contact for staff, parents, and external stakeholders, handling all enquiries with professionalism, diplomacy, and tact
  • Organise leadership meetings, prepare agendas, compile briefing materials, and take accurate minutes, ensuring all follow-up actions are tracked and completed
  • Draft, edit, and format high-level correspondence, reports, and presentations in both Portuguese and English
  • Serve as a bridge for smooth communication between the leadership office and internal departments, supporting whole-school initiatives
  • Assist in the coordination of school events, senior-level recruitment processes, and special administrative projects as required
  • Handle sensitive information regarding staff, students, and school operations with the highest level of discretion
  • Fulltime
Read More
Arrow Right

Personal Assistant of Senior Leadership Team

St. Peter's International School, located in Palmela, is one of Portugal's most ...
Location
Location
Portugal , Palmela
Salary
Salary:
Not provided
internationalschoolofmonza.it Logo
International School of Monza
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Personal Assistant or Executive Assistant, preferably in an international or educational environment
  • Native or near-native fluency in Portuguese and high proficiency in English
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint) and experience with school management systems is an advantage
  • Exceptional time-management skills and the ability to remain calm and effective under pressure
  • Strong communication skills and a professional demeanour that reflects the values of St. Peter's
  • A commitment to the school's core values of Rigour, Respect, and Responsibility
Job Responsibility
Job Responsibility
  • Proactively manage the Senior Team Lead's calendar, scheduling meetings and prioritising competing demands with precision
  • Act as the first point of contact for staff, parents, and external stakeholders, handling all enquiries with professionalism, diplomacy, and tact
  • Organise leadership meetings, prepare agendas, compile briefing materials, and take accurate minutes, ensuring all follow-up actions are tracked and completed
  • Draft, edit, and format high-level correspondence, reports, and presentations in both Portuguese and English
  • Serve as a bridge for smooth communication between the leadership office and internal departments, supporting whole-school initiatives
  • Assist in the coordination of school events, senior-level recruitment processes, and special administrative projects as required
  • Handle sensitive information regarding staff, students, and school operations with the highest level of discretion
  • Fulltime
Read More
Arrow Right

Personal Assistant to the Executive Team

12-Month Fixed Term Contract (Maternity Cover). 30 Hours per Week, Monday–Friday...
Location
Location
United Kingdom , Nottingham
Salary
Salary:
25200.00 - 31500.00 GBP / Year
carefertility.com Logo
CARE Fertility
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised, proactive and able to prioritise under pressure
  • Excellent written and verbal communication skills
  • Advanced Microsoft Office skills
  • Level 3–4 qualification in Business Admin/PA/Office Management (essential)
  • Experience supporting senior leaders (desirable)
  • Discreet, reliable and comfortable in a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide high-level secretarial and administrative support
  • Manage complex diaries, high-profile meetings and executive communications
  • Coordinate business travel and logistics
  • Support Executive-led projects and initiatives
  • Build strong relationships with senior internal and external stakeholders
  • Handle sensitive and confidential information with professionalism
What we offer
What we offer
  • 33 days annual leave (inc. public holidays)
  • Pension scheme
  • Life assurance
  • Access to a wellbeing hub, retail discounts, holiday trading and more
  • Parttime
Read More
Arrow Right

Personal Assistant to the Executive Team

Personal Assistant to support our Executive Team during a 12-month maternity lea...
Location
Location
United Kingdom , Nottingham
Salary
Salary:
25200.00 GBP / Year
webrecruit.co Logo
Webrecruit
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised, proactive and able to prioritise under pressure
  • Excellent written and verbal communication skills
  • Advanced Microsoft Office skills
  • Level 3-4 qualification in Business Admin/PA/Office Management (essential)
  • Experience supporting senior leaders (desirable)
  • Discreet, reliable and comfortable in a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide high-level secretarial and administrative support
  • Manage complex diaries, high-profile meetings and executive communications
  • Coordinate business travel and logistics
  • Support Executive-led projects and initiatives
  • Build strong relationships with senior internal and external stakeholders
  • Handle sensitive and confidential information with professionalism
What we offer
What we offer
  • 33 days annual leave (inc. public holidays)
  • Pension scheme
  • Life assurance
  • Access to a wellbeing hub, retail discounts, holiday trading and more
  • Parttime
Read More
Arrow Right
New

Personal Assistant to Assistant Director

We're currently recruiting for a temporary PA to Assistant Director for the Educ...
Location
Location
United Kingdom , Belfast
Salary
Salary:
16.53 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience providing high-level administrative, executive support, personal assistant or secretarial support within a busy office environment
  • Excellent organisational skills with the ability to manage competing priorities and deadlines
  • Strong attention to detail and a high degree of accuracy
  • Excellent verbal and written communication skills
  • Experience managing confidential and sensitive information professionally
  • Ability to build and maintain effective working relationships with stakeholders at all levels
  • A flexible, proactive and professional approach to work
  • Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
  • Strong diary management and coordination skills
  • Experience organising meetings and preparing documentation for senior managers
Job Responsibility
Job Responsibility
  • Provide a high-quality, professional and confidential administrative support service to the Assistant Director
  • Manage and coordinate the Assistant Director's diary, organising and prioritising appointments and commitments
  • Organise meetings, including scheduling, preparing agendas, collating papers, briefing attendees, greeting visitors, and arranging cost-effective travel where required
  • Take accurate minutes and maintain records of meetings and actions
  • Answer, screen and manage incoming telephone calls, responding directly where appropriate and redirecting enquiries as necessary
  • Log, prioritise and monitor incoming correspondence, ensuring deadlines are met and responses are coordinated effectively
  • Draft routine correspondence and prepare emails, letters, acknowledgements, reports, memos and other documentation on behalf of the Assistant Director
  • Collate information from multiple sources to produce coordinated responses and briefing materials
  • Conduct research using a variety of sources including the intranet, internet, policy documents and press articles
  • Maintain accurate records and filing systems, ensuring information is managed in accordance with relevant policies and procedures
  • Fulltime
Read More
Arrow Right
New

Legal Assistant - Personal Injury and Clinical Negligence

We are seeking a confident, self-motivated, flexible and enthusiastic Legal Assi...
Location
Location
United Kingdom , Putney
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Law Graduate and or working towards
  • Experience within an office environment or law firm is a must
  • Excellent IT and keyboard skills
  • Strong organisational and time management skills
  • Excellent interpersonal and communications skills
  • Excellent team player
Job Responsibility
Job Responsibility
  • Actively managing a small case load of cases
  • Supporting senior colleagues on more complex matters
  • Drafting legal documents, instructions, court bundles and schedules
  • Undertaking chargeable work as a fee earner
  • Preparing reports for clients
  • Providing assistance with marketing activities
  • Undertaking appropriate training
What we offer
What we offer
  • Competitive salaries and generous benefits
  • Fulltime
Read More
Arrow Right