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Personal Assistant & Project Coordinator

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Arobid

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Location:
Vietnam , Ho Chi Minh City

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are looking for a reliable and organized person to support our Tech Lead. Your main goal is to handle the administrative and operational side of things, so the Lead can focus on engineering and strategy.

Job Responsibility:

  • Calendar Management: Manage the daily schedule, book meetings, and coordinate technical reviews
  • Strategic Planning: Draft weekly and monthly plans to help the Lead prioritize key goals and manage their time effectively
  • Meeting Prep: Ensure the Lead enters every meeting with a clear agenda, background context, and any necessary reading materials
  • Ad-Hoc Support: Handle unexpected tasks, like light research, formatting presentations, or operational logistics
  • Project Tracking: Update task boards and check in with team members on deadlines to keep projects moving forward
  • Data & Reporting: Create weekly and monthly status reports including high-level summaries for senior management and maintain clean data in our project tools
  • Inbox Management: Monitor messages, flag high-priority items, and draft responses for general inquiries
  • Documentation: Join meetings to take clear notes and turn rough ideas into organized documents or standard operating procedures (SOPs)

Requirements:

  • Experienced: You have previous experience as an executive assistant, project coordinator, or in a similar role
  • Comfortable with Startups: You are used to a fast-paced environment where priorities can change quickly
  • Organized: You enjoy creating systems, using checklists, and keeping digital spaces tidy
  • Tech-Savvy: You don‘t need to code, but you are comfortable using modern software and understand the basics of how software products are built
  • Curious: You aren‘t afraid to look up technical terms or ask questions to understand the context of our work better
  • Detail Oriented: You pay attention to small things. You double-check calendar time zones, catch typos in reports, and ensure links work before sending them out
  • Clear Communicator: You write concise emails and speak clearly. You can help clarify technical details for non-technical people when needed
  • Proactive: You look for ways to solve small problems before they become big ones
What we offer:
  • Social insurance coverage upon signing your employment contract
  • Generous leave policy: 12 annual leave days plus all Vietnamese public holidays
  • 13th-month salary (applicable from the probationary period)
  • Company-provided equipment
  • Well-stocked pantry: tea, coffee, snacks, microwave, etc
  • Engaging company activities: Company trips, team-building events, regular internal events (including live music performances!), and access to company-sponsored badminton courts

Additional Information:

Job Posted:
January 15, 2026

Expiration:
February 11, 2026

Employment Type:
Fulltime
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