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Office Angels Logo Office Angels · Office Administration

Personal Assistant & Office Manager

United Kingdom, Surbiton Employment contract 40000.00 - 50000.00 GBP / Year · Job Posted July 02, 2026
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Job Description

A fast-growing, people-focused organisation is looking for a highly organised and proactive Personal Assistant & Office Manager to support its senior leadership team. The business operates in a fast-paced, commercially driven environment and places strong emphasis on employee wellbeing, collaboration, and development. This is a dual-position role combining 70% Personal Assistant responsibilities with 30% Office Management. You will act as a key support to senior leadership while ensuring the smooth and efficient running of the office. This position is primarily office-based, with some flexibility available.

Job Responsibility

  • Full diary management including prioritisation and coordination
  • Inbox management, ensuring timely responses and escalation of priorities
  • Supporting senior leadership with travel bookings (UK and international), meetings, agendas, and follow-ups
  • Acting as a gatekeeper and managing access to leadership
  • Preparing and submitting expense claims and tracking spend
  • Coordinating onboarding for new starters, including IT, logistics, and induction schedules
  • Maintaining HR systems and ensuring data accuracy
  • Organising internal wellbeing sessions and staff activities
  • Arranging client gifts, hospitality, and corporate events
  • Handling ad hoc personal and business tasks as required
  • Maintaining a clean, safe, and well-organised office environment
  • Managing supplier relationships (utilities, telecoms, maintenance, etc.)
  • Coordinating maintenance, repairs, and compliance checks
  • Managing office supplies, communal areas, and facilities
  • Supporting team wellbeing and acting as a first point of contact
  • Coordinating logistics such as parking and cleaning services

Requirements

  • Proven experience as a Personal Assistant supporting senior leaders or founders
  • Strong organisational skills with the ability to manage multiple priorities
  • Excellent written and verbal communication skills
  • High level of discretion and professionalism
  • Proactive and solutions-focused approach
  • Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint)
  • Approachable and people-focused manner

Nice to have

  • Experience in office management or facilities coordination
  • Experience supporting multiple stakeholders
  • Background in a fast-paced SME, agency, or professional services environment

What we offer

  • Flexible working options
  • professional development
  • wellness classes (HIIT & yoga)
  • regular socials
  • supportive team culture
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