Personal Assistant of Senior Leadership Team Job at International School of Bergamo (Palmela)

Personal Assistant of Senior Leadership Team

St. Peter's International School, located in Palmela, is one of Portugal's most ...

Location

Portugal , Palmela

Salary:

Not provided

International School of Monza

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant or Executive Assistant, preferably in an international or educational environment
Native or near-native fluency in Portuguese and high proficiency in English
Advanced skills in Microsoft Office (Word, Excel, PowerPoint) and experience with school management systems is an advantage
Exceptional time-management skills and the ability to remain calm and effective under pressure
Strong communication skills and a professional demeanour that reflects the values of St. Peter's
A commitment to the school's core values of Rigour, Respect, and Responsibility

Job Responsibility

Proactively manage the Senior Team Lead's calendar, scheduling meetings and prioritising competing demands with precision
Act as the first point of contact for staff, parents, and external stakeholders, handling all enquiries with professionalism, diplomacy, and tact
Organise leadership meetings, prepare agendas, compile briefing materials, and take accurate minutes, ensuring all follow-up actions are tracked and completed
Draft, edit, and format high-level correspondence, reports, and presentations in both Portuguese and English
Serve as a bridge for smooth communication between the leadership office and internal departments, supporting whole-school initiatives
Assist in the coordination of school events, senior-level recruitment processes, and special administrative projects as required
Handle sensitive information regarding staff, students, and school operations with the highest level of discretion

Fulltime

Personal Assistant – Senior Leadership Team

We are looking for a Personal Assistant to provide administrative and organisati...

Location

United Kingdom , Bordesley Green

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous experience in a PA, EA, or senior administrative role
Strong organisational and time management skills
Ability to work independently and use initiative
Confident written and verbal communication skills
Comfortable working with both traditional (pen-and-paper) and digital ways of working
Professional, reliable, and discreet

Job Responsibility

Provide day-to-day PA support to members of the Senior Leadership Team
Manage diaries, meetings, and meeting logistics
Attend meetings as required, taking accurate notes and recording actions
Prepare agendas, papers, and follow-up actions
Act as a point of contact between SLT and internal and external stakeholders
Handle confidential information with discretion and professionalism
Maintain organised digital and physical filing systems
Proactively identify and complete additional administrative tasks during quieter periods
Support wider business administration or project activity as required

What we offer

Retail Trust: Free online support and counselling service
Employee Support Fund: Non-repayable loans to help in times of need
Speak Up: Confidential service to report any workplace incidents
Enhanced Parent Policy
Enhanced Company Sick Pay
Length of Service Scheme recognising your loyalty and contribution
Skillshub: Online learning management system to develop your skills
PepTalk: Access to hundreds of motivational talks from professionals
20% discount within our retail stores
Discount on all company stock

Parttime

Senior Leadership Personal Assistant

Join our London team as Team Personal Assistant to the CEO and Executive Team. M...

Location

United Kingdom , London

Salary:

Not provided

KellyDeli

Expiration Date

Until further notice

Requirements

Previous experience in a Personal Assistant role, including reporting to high-level Directors
IT literate
Fluent in English
Autonomous, decision maker, able to work independently with little guidance and result oriented, fully dedicated and committed to great performance
Genuine interest in other cultures, great communication and listening skills
Excellent verbal and written presentation skills
Strong problem-solving skills and being adaptable
Ability to have fun whilst maintaining a professional outlook
Attention to detail

Job Responsibility

CEO travel and expenses
CEO diary management and resolving issues with conflicting schedules
Executive team travel and expenses
Prepare internal and external meetings: gathering inputs from participants, agenda, confirming presence, writing minutes and actions
Board meetings coordination and liaison with directors on all meetings
Office Management
Manage deadlines in a fast-paced environment
Plan and organise events
All Hands logistics organisation
Creating presentation decks

What we offer

Sushi Allowance
Wellbeing Allowance
Birthday off
27 days annual leave
Late starts & early finish X6 of each
Health Insurance
Cycle to Work
Hybrid working 2/3 split - Office in Old Street

Fulltime

Senior Assistant Dean of College Relations & Development

The Senior Assistant Dean of College Relations & Development for the College of ...

Location

United States , Berkeley

Salary:

200000.00 - 240000.00 USD / Year

University of California - Office of the President

Expiration Date

Until further notice

Requirements

Excellent knowledge of all aspects of fundraising, donor and public relations including advanced knowledge of applicable laws, rules, regulations, policies, etc.
Excellent understanding and demonstrated experience implementing and leading successful fundraising campaigns.
Excellent knowledge of design and implementation of identification, cultivation, and solicitation strategies and techniques, including gift planning.
Excellent skills to conceive, design, implement, and evaluate effective fundraising programs.
Excellent skills in meeting predetermined goals and objectives, including securing gifts and meeting fundraising goals.
Ability to expand opportunities for revenue generation and pursue opportunities for growth beyond traditional fundraising approaches.
Excellent knowledge of UC Berkeley and the College of Chemistry, its achievements, vision, mission, goals, objectives, applicable policies, infrastructure and current issues of concern and knowledge of issues of concern for higher education, generally, or ability to quickly learn.
Ability to understand basic concepts of science and engineering, and a passion / interest for the importance of Basic Science.
Excellent knowledge of leadership / management concepts, procedures, techniques and best practices.
Excellent leadership / management skills to select, train, mentor, evaluate and motivate staff.

Job Responsibility

Sets short and long term strategic plans for all College Relations & Development activities and initiatives through subordinate managers and staff.
Directs the execution of the College's fundraising campaigns, programs, outreach efforts and results from annual donations to principal gifts, in-person and virtual alumni and donor events, talks/discussions and receptions, alumni and corporate engagement initiatives including directly managing the College's Advisory Board, and marketing and communications including the College's websites, annual print publications, monthly electronic newsletters, special exhibits, and social media channels.
Conceives, creates, develops, implements, evaluates and manages development programs and strategies to meet predetermined philanthropic and engagement goals and objectives.
Manages a moderately complex fundraising program through subordinate managers.
Oversees a highly specialized team, a fundraising staff comprised of 7 full-time professionals and related administrative support staff.
Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy.
Proactively assesses risk to establish systems and procedures to protect organizational assets and determine strategies for a program with organization-wide impact.
Responsible for the full range of development programs and has responsibility for other external relations functions, such as events, volunteer coordination and management and other marketing activities.
Oversees and manages the identification, cultivation and solicitation of donors and donor prospects.
Helps develop donor strategies and proposals in collaboration with faculty and frontline fundraisers within the College and across the university.

What we offer

Comprehensive benefits package offered by the University
All full-time staff employees receive at least 80 hours (10 days) of paid time per year to engage in professional development activities.

Fulltime

Personal Assistant Andina

Unilever is currently hiring for Personal Assistant ANDINA. If you are passionat...

Location

Colombia , Bogota D.C.

Salary:

Not provided

Unilever

Expiration Date

Until further notice

Requirements

University degree in Business Administration, Engineering, Economics or related fields
English proficiency is a must
+5 years of proven experience and track record of high performance as a Personal Assistant or Administrative Assistant and experience working in a regional or global organization, preferably in the FMCG industry
Managing office processes is important and where necessary, developing new approaches to meeting changing needs
Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management
Well organized
Able to prioritize tasks of high complexity
Project management
Process streamlining and automation
Ability to quickly acquire new IT skills to utilize key company software and systems

Job Responsibility

General Manager Andina’s Agenda management: Manage the executive’s agenda, coordinating with a wide range of internal and external stakeholders to ensure diaries goes smoothly, as well as pivoting and changing where needed
Event management: Arrange Meetings, Visits, Conferences, and special Events for the Andina Leadership Team
External contacts management: Effective communication with external contacts at a senior level and organizations that involve the Andina’s General Manager and/or LT participation
Purchasing Process: Leads this process in conjunction with local support, ensuring all approvals completed within time frames for expenses on all relevant systems (Coupa mainly)
Visitor management: Works hand in hand with WPS and Security to ensure the correct management of international travelers
Administrative Process Efficiencies: Identify and implement efficiencies and standardization of administrative tasks or processes for all Functions, together with other related areas.

Fulltime

Team Assistant - Executive Support & Office Management

This role offers an exceptional opportunity to provide high-level executive supp...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Randstad

Expiration Date

July 11, 2026

Requirements

Minimum 1-2 years of administrative or assistant experience is preferred
Good working proficiency in English, Cantonese, and Mandarin
Strong proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint)
Proven ability to work autonomously with minimal guidance and a high degree of responsibility
Excellent attention to detail and a solutions-orientated mindset
Ability to handle sensitive and confidential information with absolute integrity
A client-service mentality

Job Responsibility

Organising schedules and managing complex diaries for senior team members
Managing travel arrangements, including accommodation, visas, and immigration matters
Providing administrative support for key document preparation
Assisting leadership with monthly expense reconciliation, timesheet compilation, and ad-hoc personal support
Acting as the first point of contact at reception
Overseeing office supplies, facilities maintenance, and vendor relationships (IT, Finance, and building management)
Coordinating logistics for client events, including catering sourcing and event set-up
Supporting finance workflows such as vendor registration, contract signing (chopping), and invoicing formalities

Fulltime

Personal Assistant / Diary Manager

The Department for Transport (DfT) is seeking a proactive and highly organised P...

Location

United Kingdom , London

Salary:

17.55 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Be highly organised with excellent attention to detail
Demonstrate strong communication and interpersonal skills
Be confident managing multiple priorities in a busy environment
Maintain confidentiality and discretion at all times
Have previous PA, diary management or senior administrative support experience
Be flexible, responsive and capable of working independently

Job Responsibility

Proactively manage Deputy Directors' inboxes, ensuring deadlines and priorities are effectively monitored and actioned
Coordinate and manage complex diaries, meetings and appointments, identifying scheduling conflicts and preparation requirements
Arrange travel, accommodation and transport in line with departmental budgets and policies
Provide secretariat support including minute taking, action tracking and meeting coordination
Support HR directorate administrative activities, including reward and recognition schemes
Deliver high-quality support for Group HR Leadership Team meetings, including preparing briefing materials and accurate minutes
Build and maintain strong working relationships across HR and wider DfT teams
Provide cover and support for other Personal Assistants during periods of leave
Undertake additional administrative and ad hoc duties as required

What we offer

Guaranteed interview for veterans or spouses/partners of military personnel who meet all essential criteria
Guaranteed interview for candidates with a disability who meet all essential criteria

Fulltime

Executive Assistant Senior

Working independently with minimal or no supervision, this position provides for...

Location

United States , Houston

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma required, college degree preferred, additional experience or education recommended in lieu of college degree
Highly organized, capable of multi-tasking, detail oriented, able to meet deadlines
Strong problem-solving skills
Capable of remaining calm and working well under pressure
Patience, strong customer service skills
Project/time management skills
Good secretarial skills, excellent computer skills including proficiency with Microsoft Office software, good working knowledge of copiers, scanners, and fax machines
Spanish language skills of reading/writing/speaking are preferred
Minimum five (5) years of administrative/secretarial experience with executive level leadership teams.

Job Responsibility

Organizes and prioritizes, acting independently or with little supervision in handling of incoming and outgoing projects
Manages all logistical aspects of the office including scheduling, travel arrangements, and maintaining calendars
Responds to requests for information from leadership team, congregational members, employees, and the general public
Prepares meeting agendas and distributes to appropriate persons
Organizes Council Feastday preparations and attendance at fundraising events
Copies and assembles materials for Board/Council meetings
Prepares drafts of minutes for Board, Council, Joint Council, and SCH Members meetings
Prepares Certificates of Action for implementation by the Finance Department
Processes funding requests from outside organizations
Composes correspondence including missioning letters, grant recipient letters, and memorandums

Fulltime

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Personal Assistant of Senior Leadership Team

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