Personal Assistant of Senior Leadership Team

• Proactively manage the Senior Team Lead’s calendar, scheduling meetings and prioritising competing demands with precision
• Act as the first point of contact for staff, parents, and external stakeholders, handling all enquiries with professionalism, diplomacy, and tact
• Organise leadership meetings, prepare agendas, compile briefing materials, and take accurate minutes, ensuring all follow-up actions are tracked and completed
• Draft, edit, and format high-level correspondence, reports, and presentations in both Portuguese and English
• Serve as a bridge for smooth communication between the leadership office and internal departments, supporting whole-school initiatives
• Assist in the coordination of school events, senior-level recruitment processes, and special administrative projects as required
• Handle sensitive information regarding staff, students, and school operations with the highest level of discretion

• Proven experience as a Personal Assistant or Executive Assistant, preferably in an international or educational environment
• Native or near-native fluency in Portuguese and high proficiency in English (essential for the Inspired global network)
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint) and experience with school management systems is an advantage
• Exceptional time-management skills and the ability to remain calm and effective under pressure
• Strong communication skills and a professional demeanour that reflects the values of St. Peter's
• A commitment to the school’s core values of Rigour, Respect, and Responsibility

Experience with school management systems