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International School of Monza Logo International School of Monza · Office Administration

Personal Assistant of Senior Leadership Team

Portugal, Palmela · Job Posted May 16, 2026
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Job Description

St. Peter's International School, located in Palmela, is one of Portugal's most prestigious schools and a proud member of the Inspired Education Group. We provide a world-class education for students aged 4 months to 18 years, committed to academic excellence and the integral development of our community. We are looking for a highly organised, proactive, and discreet Personal Assistant to provide comprehensive administrative and strategic support to our Senior Team Lead. As the primary point of contact for their office, you will play a crucial role in ensuring the smooth and efficient running of day-to-day operations, enabling our leadership to focus on strategic priorities and educational excellence.

Job Responsibility

  • Proactively manage the Senior Team Lead's calendar, scheduling meetings and prioritising competing demands with precision
  • Act as the first point of contact for staff, parents, and external stakeholders, handling all enquiries with professionalism, diplomacy, and tact
  • Organise leadership meetings, prepare agendas, compile briefing materials, and take accurate minutes, ensuring all follow-up actions are tracked and completed
  • Draft, edit, and format high-level correspondence, reports, and presentations in both Portuguese and English
  • Serve as a bridge for smooth communication between the leadership office and internal departments, supporting whole-school initiatives
  • Assist in the coordination of school events, senior-level recruitment processes, and special administrative projects as required
  • Handle sensitive information regarding staff, students, and school operations with the highest level of discretion

Requirements

  • Proven experience as a Personal Assistant or Executive Assistant, preferably in an international or educational environment
  • Native or near-native fluency in Portuguese and high proficiency in English
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint) and experience with school management systems is an advantage
  • Exceptional time-management skills and the ability to remain calm and effective under pressure
  • Strong communication skills and a professional demeanour that reflects the values of St. Peter's
  • A commitment to the school's core values of Rigour, Respect, and Responsibility
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