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Brook-St Hiredonline Logo Brook-St Hiredonline · Legal

Personal Assistant - Legal

United Kingdom, Belfast · Job Posted March 22, 2026
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Job Description

Brook Street Recruitment is working on behalf of our legal client in Belfast city centre who are currently seeking a Personal Assistant (PA) to join their Belfast Commercial Tech team. The role of a PA provides an opportunity for involvement in multi-jurisdictional matters/projects working with an international client base. The company PA's provide essential administration support to Partners/Fee Earners working as part of a wider Corporate team to provide seamless delivery to our clients and to contribute to the success of the Firm.

Job Responsibility

  • Providing efficient administrative support service to Fee Earners, including the preparation of high-quality documents, proposals and presentations
  • Fast accurate document production on Corporate matter
  • On boarding all new clients whilst adhering to the Firms compliance procedures
  • Extensive diary management, using Microsoft Outlook
  • Booking conferences, travel and accommodation using travel management software
  • Supporting Fee Earners with invoicing to include preparing invoices, issuing invoices, and following up outstanding invoices
  • Assisting with other ad-hoc administrative and project requirements
  • Proactive support across all other departments on a need's basis including occasional reception cover

Requirements

  • 2+ year's experience of working as a PA in a professional services/partnership environment
  • Current working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and digital dictation
  • Proactive, professional can-do attitude with exceptional attention to detail and pride in work

Nice to have

  • Experience of using digital dictation systems such as Bighand
  • Experience of using time recording and invoicing systems such as Expert
  • Experience of matter inception and working with document management systems such as Intapp Open or iManage
  • A competence in creating presentation material in line with our ALG Way communication style
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