Personal Assistant: Legal & EA Job at Vodafone (Maputo)

Executive Assistant

The Executive Assistant (EA) will be responsible for supporting the Senior Legal...

Location

United States , San Francisco

Salary:

104000.00 - 126000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

3-5 years of experience in an executive administrative role
Exceptional communication skills—written, verbal, and interpersonal
Strong attention to detail—accuracy in numbers, logistics, and communication
Exercise discretion and confidentiality with sensitive information
Can prioritize conflicting needs and manage time effectively in a fast-paced environment
Proven success in planning and executing team offsites or large-scale events
Skilled at content creation and can build clear, compelling decks, agendas, and executive communications
Proactive, always looking for ways to help and improve processes
Can work independently while keeping stakeholders informed and aligned
Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.)

Job Responsibility

Provide quality, timely, and detailed administrative support to Crusoe Leaders for the Legal team, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings
Thoughtfully manage scheduling requests to ensure effective time management for executives
Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities
Perform occasional personal tasks and errands for leadership as needed
Handle other clerical or administrative duties as assigned
Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Executive Assistant

Temporary Executive Assistant supporting the Head of Finance and Head of Legal. ...

Location

United Kingdom , London

Salary:

24.00 - 26.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA/PA experience at senior level
Strong organisational and multitasking skills
A confident communicator with a calm, solutions-focused approach
Minute-taking experience with excellent attention to detail
Experience supporting a Head of Finance or Head of Legal is highly desirable

Job Responsibility

Providing seamless EA support to two senior leaders
Managing complex diaries & scheduling across time zones
Preparing documents, presentations & board packs
Taking accurate and professional meeting minutes
Handling confidential information with discretion
Acting as the go-to person for coordination & organisation

Parttime

Executive Assistant

Our Head Office department is in the heart of Piccadilly and occupies the 5th & ...

Location

United Kingdom , London

Salary:

Not provided

Fortnum & Mason

Expiration Date

Until further notice

Requirements

Proven track record as an Executive Assistant, supporting senior leaders in a dynamic, fast-paced environment
Resilient and composed, with a positive outlook and the ability to remain calm under pressure while managing shifting priorities
Confident in engaging with senior stakeholders and collaborating across all levels of the business
Digitally fluent, with strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to quickly master new platforms such as D365, Oracle
Forward-thinking adopter of technology, particularly AI, to drive smarter, more efficient ways of working
Articulate, with advanced writing skills that ensure clarity, precision, and attention to detail in all communications
Discreet and professional, consistently handling sensitive information with the highest level of confidentiality
Highly organised and two steps ahead, with strong time-management skills to ensure Executive diaries and priorities run seamlessly
Strategic thinker with initiative, able to anticipate needs and work independently or as part of a team
Authentic brand ambassador, with a genuine passion for Fortnum & Mason, its products and its values

Job Responsibility

Provide strategic administrative support to the Chief Financial Officer and Chief Operating & Innovation Officer, with a strong emphasis on dynamic diary management. This includes managing recurring internal team meetings, external client meetings, event RSVPs, reservations, meeting room bookings and occasional personal admin as required
Monitor and manage multiple Outlook inboxes with precision, ensuring timely flagging, prioritisation, and delegation of tasks to relevant departments
Coordinate weekly Executive Team meetings, preparing agendas, arranging guest speakers, and capturing actionable outcomes - attending 1 in 3
Prepare high-quality materials and presentations for Strategy Days, team meetings, and Board sessions, ensuring executives are consistently equipped and ready
Plan and assist with organisation of quarterly team offsites, attending as needed and coordinating follow-up actions to drive outcomes
Review and format monthly PLC Board reports, liaising with stakeholders to ensure consistency, accuracy, and timely submission
Assist with legal and financial documentation, including preparation, execution, witnessing signatures, secure filing, and tracking deadlines to ensure compliance
Key player in organising internal and external events, including the annual staff party. Responsibilities include sending invitations, managing RSVPs, compiling guest lists, and curating regular social activities to foster team engagement
Arrange complex UK and international travel itineraries, covering air, rail, accommodation, car hire, and visas. Manage travel approvals across the business, ensuring adherence to our travel expenses policy
Process and oversee sales orders via D365, supporting both Executive Team members and replenishment orders required for the Executive offices

What we offer

Competitive salary
A generous store and restaurant discount of up to 40%
25 days holidays (excluded bank holidays) and an extra day off for your birthday
A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
A range of opportunities to develop and grow personally and professionally
Excellent pension scheme

Fulltime

Office Manager & Assistant to the CEO

As our Office Manager in New York, you’ll play a central role in making our New ...

Location

United States , New York

Salary:

Not provided

Assessfirst

Expiration Date

Until further notice

Requirements

3 years of experience in an office manager, admin, or EA role — ideally in a start-up or fast-paced environment
adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup
strong interpersonal skills: warm, trustworthy, and great at creating a positive vibe
tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.)
eligible to work in the U.S.

Job Responsibility

Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being
Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts
Monitor office budgets and expenses, and track receipts or invoices when needed
Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival
Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch
Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks)
Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team
Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals
Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected
Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed

What we offer

Top tier earnings: competitive salary range, with bonuses and stock options
100% covered health insurance with Aetna including Dental and Vision
Global work culture: at least one visit per year to work from our stylish Paris office
Work remotely up to 2 days per week
25 days of PTO + federal holidays
Commuter benefits: pre tax dollars deducted from paycheck
401k Plan: with a 2% employer match, 2 years graded vesting
Team building
Cooptation bonus
Afterworks, Team lunches

Fulltime

Executive Assistant

The Executive Assistant (EA) will be responsible for supporting the Senior Legal...

Location

United States , Denver

Salary:

87000.00 - 105000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

3-5 years of experience in an executive administrative role
Exceptional communication skills—written, verbal, and interpersonal
Strong attention to detail—accuracy in numbers, logistics, and communication
Ability to exercise discretion and confidentiality with sensitive information
Ability to prioritize conflicting needs and manage time effectively in a fast-paced environment
Proven success in planning and executing team offsites or large-scale events
Skilled at content creation and can build clear, compelling decks, agendas, and executive communications
Proactive, always looking for ways to help and improve processes
Ability to work independently while keeping stakeholders informed and aligned
Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.)

Job Responsibility

Provide quality, timely, and detailed administrative support to Crusoe Leaders for the Legal team, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings
Thoughtfully manage scheduling requests to ensure effective time management for executives
Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities
Perform occasional personal tasks and errands for leadership as needed
Handle other clerical or administrative duties as assigned
Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

New

Desktop II

Robert Half has a client looking for a Desktop II to join their small onsite des...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting and troubleshooting Windows desktops and laptops in an IT environment
Working knowledge of Windows 10 and Windows 11, along with Microsoft 365 application support
Familiarity with Active Directory for common user and device administration tasks
Basic understanding of network connectivity concepts as they relate to end-user support and issue isolation
Experience using service desk or ticketing platforms to document requests, track progress, and record resolutions
Exposure to endpoint management or software deployment tools such as Intune, Configuration Manager, or similar platforms
Ability to support mobile devices, including iOS and Android, in a business setting
Strong customer service, communication, and prioritization skills with the ability to manage multiple requests effectively

Job Responsibility

Deliver frontline technical assistance for internal users by handling support requests, diagnosing issues, and resolving desktop, laptop, software, and mobile device problems through remote and onsite support
Prepare and distribute end-user equipment such as computers and mobile devices, ensuring systems are configured correctly, required applications are installed, and devices are ready for business use
Investigate and resolve problems involving Windows environments, Microsoft 365 applications, and other enterprise tools while escalating more complex matters to the appropriate technical teams when needed
Maintain accurate records for incidents, service requests, actions taken, and final resolutions so ticket updates remain current and complete throughout the support lifecycle
Track technology assets from assignment through return, refresh, and retirement, including staging returned equipment, securely clearing devices, and supporting inventory accuracy
Support software compliance efforts by verifying licensing during deployment and routine support activities and identifying exceptions for follow-up
Assist with endpoint administration tasks related to patching, antivirus coverage, and device management platforms by following established operational procedures
Troubleshoot printers and other office peripherals and partner with network-focused teams when connectivity or infrastructure issues fall outside desktop support scope
Contribute to team knowledge resources by creating and updating support documentation for recurring issues, common fixes, and standard processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Customer Service Administrator

We are currently supporting a well-established and growing manufacturer to recru...

Location

United Kingdom , Ilminster

Salary:

26000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a fast-paced, customer-focused environment
Proven ability to manage a varied workload and prioritise tasks effectively
Strong administrative and organisational skills
Good IT skills, including Microsoft Office
Solid communication skills, both written and verbal

Job Responsibility

Respond to warranty claims via phone and email in a timely and professional manner
Log all communications and maintain accurate records using the CRM system
Coordinate the dispatch of replacement parts and raise associated orders
Arrange collections of faulty components in line with company procedures
Authorise and organise service callouts in accordance with warranty terms
Process invoices and manage documentation related to service visits
Analyse service reports to identify recurring issues and opportunities for improvement
Build and maintain effective relationships with external service partners

What we offer

Opportunity to join a stable and growing business
Supportive team environment with a strong focus on collaboration
Varied role with scope to develop your skills
Competitive salary and benefits package including 25 days plus Bank Holidays and free parking

Fulltime

New

Guest Experience Coordinator

At Capital Vacations, we don't just provide trips—we create meaningful, memorabl...

Location

United States , Sedona

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

Strong customer service and interpersonal skills
Effective written and verbal communication abilities
Proficiency in Microsoft Excel and Word
Basic computer knowledge
Highly organized with strong attention to detail
Ability to multitask and work in a fast-paced environment
Problem-solving skills with a professional and calm approach
Team-oriented with a positive attitude
Daytime availability required
Must be able to work weekends and holidays

Job Responsibility

Deliver a welcoming guest experience by greeting, checking in guests, and providing helpful information about the resort and Sedona area
Assist guests with payments, pre-authorizations, and booking lodging, dining, and local experiences
Create personalized itineraries and provide recommendations for attractions, shows, and restaurants
Address guest questions and resolve concerns promptly and professionally
Answer inbound calls and provide accurate, timely information
Coordinate reservations and partnerships with local vendors, tour operators, and entertainment providers
Prepare and distribute vouchers for shows, dining, and guest experiences
Maintain accurate daily reporting, including tour counts, arrivals, no-shows, and updates for sales and management teams
Support daily operations by preparing tour profiles, updating schedules, maintaining a clean lobby, and completing end-of-day reporting

What we offer

Competitive compensation
Start earning Paid Time Off immediately
Company-paid Life Insurance and Long-Term Disability
Medical, Dental, and Vision benefits
401(k) with company participation
Discounted vacation stays and employee travel perks
Opportunity to work in a scenic Sedona location with a collaborative team environment
Professional Development
Rapid Growth
Corporate Discounts

Fulltime

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Personal Assistant: Legal & EA

Job Description

Job Responsibility

Requirements

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