Personal Assistant: Legal & EA Job at Vodafone (Maputo)

Executive Assistant

The Executive Assistant (EA) will be responsible for supporting the Senior Legal...

Location

United States , San Francisco

Salary:

104000.00 - 126000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

3-5 years of experience in an executive administrative role
Exceptional communication skills—written, verbal, and interpersonal
Strong attention to detail—accuracy in numbers, logistics, and communication
Exercise discretion and confidentiality with sensitive information
Can prioritize conflicting needs and manage time effectively in a fast-paced environment
Proven success in planning and executing team offsites or large-scale events
Skilled at content creation and can build clear, compelling decks, agendas, and executive communications
Proactive, always looking for ways to help and improve processes
Can work independently while keeping stakeholders informed and aligned
Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.)

Job Responsibility

Provide quality, timely, and detailed administrative support to Crusoe Leaders for the Legal team, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings
Thoughtfully manage scheduling requests to ensure effective time management for executives
Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities
Perform occasional personal tasks and errands for leadership as needed
Handle other clerical or administrative duties as assigned
Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Executive Assistant

Temporary Executive Assistant supporting the Head of Finance and Head of Legal. ...

Location

United Kingdom , London

Salary:

24.00 - 26.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA/PA experience at senior level
Strong organisational and multitasking skills
A confident communicator with a calm, solutions-focused approach
Minute-taking experience with excellent attention to detail
Experience supporting a Head of Finance or Head of Legal is highly desirable

Job Responsibility

Providing seamless EA support to two senior leaders
Managing complex diaries & scheduling across time zones
Preparing documents, presentations & board packs
Taking accurate and professional meeting minutes
Handling confidential information with discretion
Acting as the go-to person for coordination & organisation

Parttime

Executive Assistant

Our Head Office department is in the heart of Piccadilly and occupies the 5th & ...

Location

United Kingdom , London

Salary:

Not provided

Fortnum & Mason

Expiration Date

Until further notice

Requirements

Proven track record as an Executive Assistant, supporting senior leaders in a dynamic, fast-paced environment
Resilient and composed, with a positive outlook and the ability to remain calm under pressure while managing shifting priorities
Confident in engaging with senior stakeholders and collaborating across all levels of the business
Digitally fluent, with strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to quickly master new platforms such as D365, Oracle
Forward-thinking adopter of technology, particularly AI, to drive smarter, more efficient ways of working
Articulate, with advanced writing skills that ensure clarity, precision, and attention to detail in all communications
Discreet and professional, consistently handling sensitive information with the highest level of confidentiality
Highly organised and two steps ahead, with strong time-management skills to ensure Executive diaries and priorities run seamlessly
Strategic thinker with initiative, able to anticipate needs and work independently or as part of a team
Authentic brand ambassador, with a genuine passion for Fortnum & Mason, its products and its values

Job Responsibility

Provide strategic administrative support to the Chief Financial Officer and Chief Operating & Innovation Officer, with a strong emphasis on dynamic diary management. This includes managing recurring internal team meetings, external client meetings, event RSVPs, reservations, meeting room bookings and occasional personal admin as required
Monitor and manage multiple Outlook inboxes with precision, ensuring timely flagging, prioritisation, and delegation of tasks to relevant departments
Coordinate weekly Executive Team meetings, preparing agendas, arranging guest speakers, and capturing actionable outcomes - attending 1 in 3
Prepare high-quality materials and presentations for Strategy Days, team meetings, and Board sessions, ensuring executives are consistently equipped and ready
Plan and assist with organisation of quarterly team offsites, attending as needed and coordinating follow-up actions to drive outcomes
Review and format monthly PLC Board reports, liaising with stakeholders to ensure consistency, accuracy, and timely submission
Assist with legal and financial documentation, including preparation, execution, witnessing signatures, secure filing, and tracking deadlines to ensure compliance
Key player in organising internal and external events, including the annual staff party. Responsibilities include sending invitations, managing RSVPs, compiling guest lists, and curating regular social activities to foster team engagement
Arrange complex UK and international travel itineraries, covering air, rail, accommodation, car hire, and visas. Manage travel approvals across the business, ensuring adherence to our travel expenses policy
Process and oversee sales orders via D365, supporting both Executive Team members and replenishment orders required for the Executive offices

What we offer

Competitive salary
A generous store and restaurant discount of up to 40%
25 days holidays (excluded bank holidays) and an extra day off for your birthday
A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
A range of opportunities to develop and grow personally and professionally
Excellent pension scheme

Fulltime

Office Manager & Assistant to the CEO

As our Office Manager in New York, you’ll play a central role in making our New ...

Location

United States , New York

Salary:

Not provided

Assessfirst

Expiration Date

Until further notice

Requirements

3 years of experience in an office manager, admin, or EA role — ideally in a start-up or fast-paced environment
adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup
strong interpersonal skills: warm, trustworthy, and great at creating a positive vibe
tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.)
eligible to work in the U.S.

Job Responsibility

Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being
Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts
Monitor office budgets and expenses, and track receipts or invoices when needed
Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival
Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch
Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks)
Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team
Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals
Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected
Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed

What we offer

Top tier earnings: competitive salary range, with bonuses and stock options
100% covered health insurance with Aetna including Dental and Vision
Global work culture: at least one visit per year to work from our stylish Paris office
Work remotely up to 2 days per week
25 days of PTO + federal holidays
Commuter benefits: pre tax dollars deducted from paycheck
401k Plan: with a 2% employer match, 2 years graded vesting
Team building
Cooptation bonus
Afterworks, Team lunches

Fulltime

Executive Assistant

The Executive Assistant (EA) will be responsible for supporting the Senior Legal...

Location

United States , Denver

Salary:

87000.00 - 105000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

3-5 years of experience in an executive administrative role
Exceptional communication skills—written, verbal, and interpersonal
Strong attention to detail—accuracy in numbers, logistics, and communication
Ability to exercise discretion and confidentiality with sensitive information
Ability to prioritize conflicting needs and manage time effectively in a fast-paced environment
Proven success in planning and executing team offsites or large-scale events
Skilled at content creation and can build clear, compelling decks, agendas, and executive communications
Proactive, always looking for ways to help and improve processes
Ability to work independently while keeping stakeholders informed and aligned
Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.)

Job Responsibility

Provide quality, timely, and detailed administrative support to Crusoe Leaders for the Legal team, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings
Thoughtfully manage scheduling requests to ensure effective time management for executives
Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities
Perform occasional personal tasks and errands for leadership as needed
Handle other clerical or administrative duties as assigned
Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

New

Operations Specialist

An Operations Specialist at American Food & Vending will support Refreshment Ser...

Location

United States , Phoenixville

Salary:

22.00 - 23.00 USD / Hour

American Food & Vending

Expiration Date

Until further notice

Requirements

Ability to work independently and collaboratively in a fast-paced warehouse and office environment
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Experience using RF scanners, inventory systems, warehouse management software, or computerized inventory programs preferred
Strong attention to detail, organizational skills, and ability to accurately complete paperwork and maintain records
Valid driver's license with a clean driving record required
Must be able to obtain and maintain a valid Medical Examiner's Certificate (DOT Medical Card) as required by FMCSA regulations
Ability to lift up to 40 lbs., perform bending, walking, driving, and standing for extended periods, and safely operate pallet jacks and warehouse equipment
Demonstrated reliability, professionalism, and commitment to workplace safety

Job Responsibility

Conduct physical inventory counts at customer locations, branch facilities, and warehouses, ensuring inventory accuracy and proper documentation
Utilize RF scanners, inventory management software, and computer systems to track inventory movements, reconcile discrepancies, and maintain accurate records
Receive, inspect, stock, and organize incoming products and supplies, ensuring proper product rotation and inventory control procedures
Monitor product expiration dates and assist with inventory audits to maintain product quality and compliance standards
Assist route drivers by accurately loading daily orders onto delivery vehicles, verifying order contents, and maintaining organization
Transport operational documents, reports, and other business materials between branch locations as required
Perform general administrative duties including data entry, filing, record maintenance, report preparation, and completion of operational paperwork
Utilize Microsoft Office applications including Excel, Word, Outlook, and other business software to support daily operations
Operate pallet jacks and other approved warehouse equipment safely and efficiently
Maintain warehouse cleanliness through sweeping, organizing inventory, removing trash, and supporting overall facility upkeep

What we offer

Weekly Pay
401K with company match
Delicious employee meal and beverage during your shift
Employee Referral Bonus Program
Employee Assistance Program
Some positions may include flexible hours and shifts
Eligible employees offered Medical, Prescription, Dental, and Vision Plans
Uniforms and Safety Shoes provided
Learning and Advancement opportunities

Fulltime

New

IT Project Manager

We are looking for an experienced IT Project Manager to support application deve...

Location

United States , Burbank

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 8 years of experience leading application development projects and 10 years of overall IT experience
Background in the automotive industry, with familiarity in sales and logistics-related business environments
Demonstrated experience working in both Agile and Waterfall delivery models within hybrid project settings
SAFe Agile knowledge and Scrum Master experience are required
Ability to manage multiple priorities simultaneously while working with cross-functional teams across the enterprise
Proficiency with Clarity, Open Workbench, Microsoft Project, and Microsoft Office tools
Strong written and verbal communication skills, with the ability to present effectively to business and executive audiences

Job Responsibility

Direct several IT projects at the same time, maintaining focus on scope, timing, budget, and delivery milestones
Lead working sessions with business partners and technical teams to define objectives, clarify priorities, and drive informed decisions
Build and maintain project documentation, including business cases, delivery plans, resource needs, and key dependencies
Monitor project health through regular status reporting, executive updates, and clear communication of progress across weekly, monthly, and quarterly reviews
Identify risks, track issues, and coordinate mitigation plans to reduce impact on delivery commitments
Prepare and manage change requests, testing coordination, and user training materials to support successful implementation
Develop statements of work, oversee vendor contributions, and ensure third-party deliverables meet project expectations
Coordinate tasks and timelines across multiple enterprise teams to keep interdependent workstreams aligned
Create presentation materials for leadership that summarize project status, challenges, and recommended next steps

What we offer

Medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Senior Scrub Nurse

Optegra has an exciting new opportunity for an experienced Senior Scrub Nurse to...

Location

United Kingdom , Brighton

Salary:

41400.00 - 49680.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Registered General Nurse or Operating Department Practitioner
Current NMC/ODP registration with no restrictions
Previous experience in theatre, minimum of five years
Proven track record of mentoring theatre team nurses, Operating Department Practitioners (ODP) and support workers (HCT’s)
Experience and ability to provide direction and highly visible professional leadership for all staff in the operating theatre including support for the management team for appraisals, rotas, development, retention, and recruitment

Job Responsibility

Provide senior scrub experience to the day to day running of the ophthalmic theatre to ensure the safe, effective, and efficient flow of the theatre pathway
Provide excellent care to all patients, with specific responsibility for theatres and the patient flow through the department, in line with departmental policies, practice standards, regulation and governance to provide high quality, cost effective care that puts the patient first at all times
On-call commitment associated with this role

What we offer

Generous salary which is reviewed annually
Generous matched pension contributions
33 days annual leave inclusive of bank holidays
Private Healthcare, 24/7 GP appointments, physio and counselling for your wellbeing
Free laser eye treatment for you and 20% discount for friends and family
Learning and development which supports you to be the best you can be and progress on your career path
Access to thousands of discounts from all the big (and plenty of small) names on the high street, including retail, supermarkets, travel and hospitality to help your money go further
SMART working – because we believe in work life balance

Fulltime

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Personal Assistant: Legal & EA

Job Description

Job Responsibility

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