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Brook-St Hiredonline Logo Brook-St Hiredonline · Office Administration

Personal Assistant / Diary Manager

United Kingdom, London 17.55 GBP / Hour · Job Posted June 02, 2026
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Job Description

Personal Assistant / Diary Manager Department for Transport (DfT) 📍 Great Minster House, 33 Horseferry Road, London, SW1P 4DR 💷 £17.55 per hour 🕘 Full-time | 9:00am - 5:00pm 🏢 Minimum 40% office attendance required 📅 Contract until 26/02/2027 (potential extension, not guaranteed) 📌 Booking Number: 438045 The Department for Transport (DfT) is seeking a proactive and highly organised Personal Assistant / Diary Manager to provide high-level administrative and diary management support to three HR Deputy Directors. This is a fast-paced, varied and rewarding opportunity suited to someone who is initiative-taking, forward-thinking, and able to manage competing priorities with professionalism and discretion.

Job Responsibility

  • Proactively manage Deputy Directors' inboxes, ensuring deadlines and priorities are effectively monitored and actioned
  • Coordinate and manage complex diaries, meetings and appointments, identifying scheduling conflicts and preparation requirements
  • Arrange travel, accommodation and transport in line with departmental budgets and policies
  • Provide secretariat support including minute taking, action tracking and meeting coordination
  • Support HR directorate administrative activities, including reward and recognition schemes
  • Deliver high-quality support for Group HR Leadership Team meetings, including preparing briefing materials and accurate minutes
  • Build and maintain strong working relationships across HR and wider DfT teams
  • Provide cover and support for other Personal Assistants during periods of leave
  • Undertake additional administrative and ad hoc duties as required

Requirements

  • Previous PA work
  • Managed inboxes
  • Highly organized with excellent attention to detail
  • Strong communication and interpersonal skills
  • Confident managing multiple priorities in a busy environment
  • Maintain confidentiality and discretion at all times
  • Flexible, responsive and capable of working independently

What we offer

  • Guaranteed interview for veterans or spouses/partners of military personnel meeting essential criteria
  • Guaranteed interview for candidates with a disability via PSR Sourcer
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