Personal Assistant / Diary Manager Job at Brook-St Hiredonline (London)

Personal Assistant / Diary Manager

Brook-St Hiredonline

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Employment contract

Salary:

17.55 GBP / Hour

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Job Description:

The Department for Transport (DfT) is seeking a proactive and highly organised Personal Assistant / Diary Manager to provide high-level administrative and diary management support to three HR Deputy Directors. This is a fast-paced, varied and rewarding opportunity suited to someone who is initiative-taking, forward-thinking, and able to manage competing priorities with professionalism and discretion.

Job Responsibility:

Proactively manage Deputy Directors' inboxes, ensuring deadlines and priorities are effectively monitored and actioned
Coordinate and manage complex diaries, meetings and appointments, identifying scheduling conflicts and preparation requirements
Arrange travel, accommodation and transport in line with departmental budgets and policies
Provide secretariat support including minute taking, action tracking and meeting coordination
Support HR directorate administrative activities, including reward and recognition schemes
Deliver high-quality support for Group HR Leadership Team meetings, including preparing briefing materials and accurate minutes
Build and maintain strong working relationships across HR and wider DfT teams
Provide cover and support for other Personal Assistants during periods of leave
Undertake additional administrative and ad hoc duties as required

Requirements:

Be highly organised with excellent attention to detail
Demonstrate strong communication and interpersonal skills
Be confident managing multiple priorities in a busy environment
Maintain confidentiality and discretion at all times
Have previous PA, diary management or senior administrative support experience
Be flexible, responsive and capable of working independently

Nice to have:

veterans or spouses/partners of military personnel
candidates with a disability

What we offer:

Guaranteed interview for veterans or spouses/partners of military personnel who meet all essential criteria
Guaranteed interview for candidates with a disability who meet all essential criteria

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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