Personal Assistant / Diary Manager Job at Brook-St Hiredonline (London)

Personal Assistant / Diary Manager

Personal Assistant / Diary Manager Department for Transport (DfT) 📍 Great Mins...

Location

United Kingdom , London

Salary:

17.55 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous PA work
Managed inboxes
Highly organized with excellent attention to detail
Strong communication and interpersonal skills
Confident managing multiple priorities in a busy environment
Maintain confidentiality and discretion at all times
Flexible, responsive and capable of working independently

Job Responsibility

Proactively manage Deputy Directors' inboxes, ensuring deadlines and priorities are effectively monitored and actioned
Coordinate and manage complex diaries, meetings and appointments, identifying scheduling conflicts and preparation requirements
Arrange travel, accommodation and transport in line with departmental budgets and policies
Provide secretariat support including minute taking, action tracking and meeting coordination
Support HR directorate administrative activities, including reward and recognition schemes
Deliver high-quality support for Group HR Leadership Team meetings, including preparing briefing materials and accurate minutes
Build and maintain strong working relationships across HR and wider DfT teams
Provide cover and support for other Personal Assistants during periods of leave
Undertake additional administrative and ad hoc duties as required

What we offer

Guaranteed interview for veterans or spouses/partners of military personnel meeting essential criteria
Guaranteed interview for candidates with a disability via PSR Sourcer

Fulltime

Office Manager & Personal Assistant

This is a dual-function role combining high-level Personal Assistant support to ...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

High level of confidentiality, discretion, and professional judgement
Strong interpersonal skills with the ability to communicate confidently at all levels
Exceptional organisational and time‑management capabilities
Proactive, adaptable, and solutions‑focused approach
Meticulous attention to detail
Strong PC literacy and administrative proficiency
Proven experience as a PA/EA supporting senior leadership
Previous experience in an Office Manager role
Demonstrated ability to manage both business and personal executive tasks
Experience supervising or managing staff (desirable)

Job Responsibility

Provide comprehensive diary management, including coordination across multiple time zones
Schedule, prepare, and coordinate internal and external meetings
Prepare meeting agendas, supporting documents, and take minutes when required
Arrange refreshments and daily lunches for senior leadership
Coordinate global travel, including flights, hotels, visas, and detailed itineraries
Organise corporate events, dinners, and client engagements
Manage the MD's expenses, ensuring timely submission and reconciliation
Oversee corporate gifting, including selection, coordination, and delivery
Provide personal support and ad hoc out‑of‑office assistance using the company-provided phone
Lead the smooth running of the UK office, ensuring a professional, efficient, and welcoming working environment

Fulltime

New

Personal Assistant / Team Assistant

Optegra has an exciting new job opportunity for a Personal Assistant/Team assist...

Location

United Kingdom , Colindale

Salary:

35000.00 - 45000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

PA and Secretarial
Day to day diary management
liaising with internal and external meeting arrangements and making decisions on priority
Preparing draft documents for review, using MS Office
Travel arrangements, travel and hotel bookings and ensuring proactive arrangements are made to ensure best use of time and money
Administration in relation to travel and expenses where required
First line response for all incoming mail to the UK MD/UKLT members
Preparing draft responses for patient compliments and complaints sent directly to UK MD
Liaising with wider stakeholders to prepare agenda's, supporting packs, taking minutes and distributing minutes for internal meetings
Supporting members of the UKLT on projects

Job Responsibility

To provide proactive, professional PA support to the UK Managing Director and members of the UK Leadership Team (UKLT) by ensuring all meetings, travel arrangements and bookings are managed effectively and efficiently
To work alongside the Group Executive Assistant on a daily basis on the proactive management of workload
ensuring all working relationships are well managed and receive the highest level of attention and support
The role requires exceptional organisation, strong judgement, and the ability to anticipate needs, prepare materials, and respond confidently on behalf of senior stakeholders

What we offer

Generous salary which is reviewed annually
Generous matched pension contributions
33 days annual leave inclusive of bank holidays
Flexible working and SMART working schemes
Funded training and development
Celebrating your anniversaries
Annual STAR awards
Blue Light Card
Free laser eye treatment for you and 20% discount for friends and family
Private Healthcare, 24/7 GP appointments, free Physio and counselling for your wellbeing

New

Personal Assistant to Assistant Director

We're currently recruiting for a temporary PA to Assistant Director for the Educ...

Location

United Kingdom , Belfast

Salary:

16.53 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience providing high-level administrative, executive support, personal assistant or secretarial support within a busy office environment
Excellent organisational skills with the ability to manage competing priorities and deadlines
Strong attention to detail and a high degree of accuracy
Excellent verbal and written communication skills
Experience managing confidential and sensitive information professionally
Ability to build and maintain effective working relationships with stakeholders at all levels
A flexible, proactive and professional approach to work
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Strong diary management and coordination skills
Experience organising meetings and preparing documentation for senior managers

Job Responsibility

Provide a high-quality, professional and confidential administrative support service to the Assistant Director
Manage and coordinate the Assistant Director's diary, organising and prioritising appointments and commitments
Organise meetings, including scheduling, preparing agendas, collating papers, briefing attendees, greeting visitors, and arranging cost-effective travel where required
Take accurate minutes and maintain records of meetings and actions
Answer, screen and manage incoming telephone calls, responding directly where appropriate and redirecting enquiries as necessary
Log, prioritise and monitor incoming correspondence, ensuring deadlines are met and responses are coordinated effectively
Draft routine correspondence and prepare emails, letters, acknowledgements, reports, memos and other documentation on behalf of the Assistant Director
Collate information from multiple sources to produce coordinated responses and briefing materials
Conduct research using a variety of sources including the intranet, internet, policy documents and press articles
Maintain accurate records and filing systems, ensuring information is managed in accordance with relevant policies and procedures

Fulltime

New

Personal Assistant to the CCO, COO & CTO

As a Personal Assistant to the CCO, COO, and CTO, you will be managing the Execu...

Location

Germany , Munich

Salary:

Not provided

Westwing Group SE

Expiration Date

Until further notice

Requirements

Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar corporate field
The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience and calm professionalism
Extraordinary organisational skills, a high level of diligence, and a strong eye for detail when balancing the needs of multiple leaders
Quick grasp of complex situations and the confidence to make decisions independently as a strategic gatekeeper
A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
Proven expertise in managing strict deadlines and competing priorities across multiple executive schedules simultaneously
Full proficiency in Microsoft Office (Word, Outlook), supplemented by the Google Office suite (Docs, Slides)
Excellent social and communication skills with full fluency in both English and German

Job Responsibility

Work closely with the CCO, COO, and CTO of Europe’s #1 premium destination for Home & Living, managing their respective offices and acting as a central touchpoint for internal and external enquiries
Coordinate and manage day-to-day organisational tasks, including full diary and inbox management across multiple executive calendars, as well as providing comprehensive administrative, meeting, and correspondence support
Arrange complex domestic and international travel and accommodation, and manage related expenses and payments
Manage high-impact event projects, taking the primary lead in organising Executive Offsites, commercial/operational workshops, and team events
Manage key stakeholder relations and organise high-level meetings and cross-functional syncs to ensure seamless operations across the Commercial, Operations, and Tech divisions
Work closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes

What we offer

A flexible hybrid setup with 3 office days per week
Work-from-anywhere opportunities for up to 4 weeks per year
30 days of paid holiday
A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food
Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
Wellbeing support through mental health resources, sports memberships, and preventive care
Sustainable mobility options with discounted public transport and JobRad
Support for working parents, including on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl
One annual Social Impact Day

Fulltime

New

Personal Assistant

Job description: To provide PA support to the Head of Cyber Security P&S (Carmen...

Location

Spain , Madrid

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Strong administrative experience with exposure to project coordination and stakeholder management
Outstanding organisational skills with ability to prioritise tasks effectively and manage competing demands
High integrity, tact, diplomacy, and a calm, professional approach when engaging with senior stakeholders
Demonstrates flexibility, initiative, and proactive problem-solving
Ability to create impactful presentations and communicate clearly across cultures
High proficiency in MS Office, particularly PowerPoint and Excel
Experience with purchasing systems, budget and expense management
Familiarity with basic reporting tools and ability to produce clear, concise updates
Project management skills (formal certification is a plus)

Job Responsibility

Organise international meetings, maintaining awareness of cultural differences and time zones
use sound judgment to prioritise requests and negotiate meeting arrangements to ensure Vodafone’s positive external image
Coordinate weekly, monthly, and quarterly team meetings
Manage end-to-end travel arrangements (including visas), booking flights, hotels, transfers, and related logistics
Support special projects, able to prepare project management plans, tracking progress, preparing concise status updates, and maintaining simple reporting dashboards
Assist in governance activities and ensure timely delivery of project milestones
Raise purchase orders through EVO, monitor budget and spend, and highlight performance monthly
Maintain team administration (DLs, org charts, phone lists) and ensure compliance with Vodafone policies
Seamless collaboration with other PAs across Vodafone

What we offer

Hybrid work model
Bonus on top of the gross salary
Flexible working hours from Monday to Thursday, and an intensive schedule on Fridays
Intensive Summer Schedule during July and August
Up to 20 days per year of 100% remote work from other locations
Private Health and Life Insurance for employees and Family
25 vacation days, plus December 24th and 31st off
Optional Pension Plan
Access to an online learning platform for continuous training

Fulltime

New

Personal Assistant

Personal Assistant - Strategic Planning and Performance Group (SPPG) Department ...

Location

United Kingdom , County Antrim

Salary:

14.06 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisational and time management skills
Experience providing PA or senior administrative support
Excellent communication and interpersonal skills
Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint
The ability to handle sensitive information with discretion
A proactive approach and the ability to work independently and as part of a team

Job Responsibility

Provide comprehensive administrative and secretarial support to senior managers and programme teams
Manage complex diaries, coordinate meetings, and prepare associated documentation
Organise and service meetings, including agenda preparation and minute taking
Prepare high-quality reports, correspondence, and presentations, including PowerPoint briefings for senior-level performance meetings
Maintain effective filing systems and ensure accurate data input across Directorate databases
Coordinate conferences, workshops, and stakeholder events
Arrange travel and accommodation for senior staff and prepare detailed itineraries
Monitor and maintain records including staff appraisals, expenditure, and training compliance
Ensure adherence to information governance policies and records management standards
Provide PA cover to the Director as required

What we offer

paid holidays plus pension

Fulltime

New

Personal Assistant

We are recruiting on behalf of our client based in Haywards Heath who is seeking...

Location

United Kingdom , Haywards Heath

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a Personal Assistant, Executive Assistant, or similar support role
Highly organised with excellent attention to detail
Strong communication and interpersonal skills
Proactive, reliable, and able to use initiative
Confident managing multiple tasks and priorities
Discreet and trustworthy, with a high level of confidentiality
Proficient in Microsoft Office and general IT systems
Full UK driving licence desirable

Job Responsibility

Managing diaries, scheduling appointments, and coordinating meetings
Handling correspondence, emails, and calls on behalf of the client
Organising travel arrangements, including itineraries and bookings
Supporting with day-to-day administrative tasks
Running errands and assisting with personal tasks as needed
Liaising with external contacts, suppliers, and service providers
Assisting with event planning and coordination
Maintaining confidentiality and professionalism at all times

Fulltime

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Personal Assistant / Diary Manager

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