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A Personal Assistant (PA) is a high-profile role in which you will be responsible for providing key administrative support to the Selfridges Buying Directors to ensure efficient and effective workflow in the department. You will build, maintain and ensure the widespread use of efficient systems of working within a fast paced and often challenging environment and support with diary management and administration. You will play a key role in supporting the control of expenditure and will liaise with key stakeholders on a regular basis. As PA to our 4 Buying Directors you will help to ensure Selfridges maintains its world-class reputation and environment by ensuring each of our directors have the highest level of support to perform their key roles within the business.
Job Responsibility:
Effectively manage the diaries for 4 Buying Directors - scheduling appointments, meetings
Ensure the Head Office teams are equipped with the necessary information and resources to meet their obligations
Act as the gatekeeper for the Buying Directors in terms of access to them, interfacing with key internal and external stakeholders
Oversee the smooth running of the Head Office offices, being a point of contact for all key stakeholders and handling ad hoc queries from all areas of the business
Oversee the planning of key calendar events within the Buying function such as Fashion Week including organising travel arrangements, buying appointments, requesting show tickets
Requirements:
Background working in a fast-paced demanding environment, ideally in the retail and fashion industry
Experience managing diaries and travel bookings for multiple people at a time, specifically at senior level
Proficient with the entire MS Suite
Resilient and able to manage a heavy workload
Experience with supporting with travel itinerary’s and supporting teams across different time zones
Excellent track record of building and maintaining strong working relationships
Excellent interpersonal skills with ability to communicate with individuals across all levels of the business, especially at Exec
Excellent writing skills to communicate effectively via email and produce high quality correspondence
Focused and systematic with ability to manage and prioritise multiple demands
Excellent attention-to-detail and organisational capability
High level of resilience and ability to remain calm under pressure
Ability to deal with ambiguity and work effectively within constraints and timelines
Operate proactively and able to anticipate relevant issues before they arise
Flexibility to be responsive in situations that may change unexpectedly
Professional and discrete in use and management of highly sensitive and confidential information
Resilient and resourceful with a strong ‘can do’ attitude and strong focus on delivery
An example of our values, a trusted and respected colleague