Personal Assistant Andina Job at Unilever (Bogota D.C.)

Job Description

Unilever is currently hiring for Personal Assistant ANDINA. If you are passionate about coordinating agendas, networking, influencing internal and external stakeholders, managing multiple tasks and supporting and streamlining administrative processes, then this role is just for you!

Job Responsibility

General Manager Andina’s Agenda management: Manage the executive’s agenda, coordinating with a wide range of internal and external stakeholders to ensure diaries goes smoothly, as well as pivoting and changing where needed
Event management: Arrange Meetings, Visits, Conferences, and special Events for the Andina Leadership Team
External contacts management: Effective communication with external contacts at a senior level and organizations that involve the Andina’s General Manager and/or LT participation
Purchasing Process: Leads this process in conjunction with local support, ensuring all approvals completed within time frames for expenses on all relevant systems (Coupa mainly)
Visitor management: Works hand in hand with WPS and Security to ensure the correct management of international travelers
Administrative Process Efficiencies: Identify and implement efficiencies and standardization of administrative tasks or processes for all Functions, together with other related areas.

Requirements

University degree in Business Administration, Engineering, Economics or related fields
English proficiency is a must
+5 years of proven experience and track record of high performance as a Personal Assistant or Administrative Assistant and experience working in a regional or global organization, preferably in the FMCG industry
Managing office processes is important and where necessary, developing new approaches to meeting changing needs
Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management
Well organized
Able to prioritize tasks of high complexity
Project management
Process streamlining and automation
Ability to quickly acquire new IT skills to utilize key company software and systems
Strong interpersonal skills - Capable to build relationships with an international network and key stakeholders across different levels in and outside of the organization
Purpose & Service
Personal Mastery - High degree of maturity, self-confidence, and enthusiasm. Must be trustworthy, sensitive, and discreet when exposed to confidential information
Agility - Be flexible, agile. Initiative to think proactively how to support the leadership team to be as efficient as possible. Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world
Business Acumen - Accuracy and speed are essential.

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Personal Assistant Andina

Job Description

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