Permitting Assistant

• Coordinate permit-related activities for retail and grocery marketing events across multiple locations, with a primary focus on Sam's Club event support
• Communicate with store managers and other stakeholders to confirm scheduling details, staffing information, and local approval requirements
• Prepare, review, and submit permit documentation while ensuring forms are completed accurately and on time
• Track outstanding approvals and obtain required signatures from internal managers to keep event plans moving forward
• Enter event and permit information into internal systems and maintain organized Excel trackers for reporting and visibility
• Monitor timelines for upcoming events and follow up proactively to reduce delays in the approval process
• Organize digital files, scanned documents, and compliance records so materials are easy to retrieve and audit
• Adjust priorities as business needs shift and provide day-to-day administrative support for project and event logistics

• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Clear written and verbal communication skills for working with store contacts, internal teams, and external agencies
• High level of attention to detail when handling paperwork, data entry, and compliance-related records
• Experience using Microsoft Excel to maintain trackers, spreadsheets, and status reports
• Ability to complete administrative documentation accurately and follow established processes
• Comfortable working in a fast-paced environment where priorities may change quickly
• Previous experience in project coordination, event support, permitting, logistics, or administrative operations is preferred

Previous experience in project coordination, event support, permitting, logistics, or administrative operations is preferred

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan