People Team Coordinator

• Providing administrative and organisational support to the People Director, including calendar management, travel coordination and expense reports
• Monitoring and coordinating departmental budgets and project tracking, supporting planning, reporting, and oversight of key People team initiatives
• Supporting the strengthening of the global collaboration by coordinating meetings and cross-department collaboration, ensuring alignment with organisational and departmental goals
• Organising and facilitating team events, workshops, and trainings, including venue booking and preparation of presentations and materials
• Supporting project coordination, including tracking timelines and budgets, monitoring progress, and preparing presentations and reports
• Acting as the first point of contact for all people-related topics, especially HR systems and data-related questions
• Liaising with external vendors and suppliers to ensure the timely delivery of services and materials
• Ensuring compliance with organisational policies and procedures and supporting the implementation of People team initiatives and frameworks across operating countries

• Relevant professional experience in HR coordination, HR operations, or People & Culture roles, including responsibilities related to team coordination, project support, or organisational processes
• Degree in Human Resources, Business Administration, Management, Organisational Development, or a related field (or equivalent practical experience)
• Excellent English and German skills (written and spoken)
• Proficiency in MS Office (especially Excel and PowerPoint)
• experience with collaboration and project management tools is an advantage
• Strong organisational and time-management skills, attention to detail, proactive and solution-oriented mindset, ability to manage multiple priorities, and a collaborative working style with high discretion
• Passion for animal welfare and FOUR PAWS vision and mission

Experience with collaboration and project management tools is an advantage

• The opportunity to truly contribute to global animal welfare
• An international, dynamic work environment
• Flexible working times with the option of partial remote work
• A dog-friendly workplace
• Workplace health and wellbeing initiatives
• Wiener Linien annual ticket (or partial contribution to Klima Ticket) and pension fund after probationary period
• PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
• Birthday leave: extra day off to use around your birthday