People & Talent Coordinator Job at Monica Vinader (London)

People Coordinator

At ActiveCampaign, we believe that world-class talent is the engine of our succe...

Location

United States , Chicago

Salary:

65500.00 - 80100.00 USD / Year ▼

ActiveCampaign

Expiration Date

Until further notice

Requirements

1–2+ years of experience within an HR or People team, demonstrating a strong foundation in administrative coordination
Systems expertise with the ability to master new technology quickly
prior experience with Lever (ATS) and Workday (HRIS) is highly preferred
Exceptional communication skills, with a talent for interacting professionally with stakeholders at all levels
Unwavering attention to detail and a commitment to accuracy when managing sensitive data
A proactive, problem-solving mindset that seeks to streamline administrative workflows and improve efficiency
The agility to pivot between tasks at the drop of a hat, remaining productive and positive in a fast-paced environment
A proven ability to maintain strict confidentiality regarding sensitive employee information and records
Foundational knowledge of HR law and compliance (a strong plus) and a Bachelor’s degree (preferred)

Job Responsibility

Safeguard compliance and records by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws
Streamline pre-boarding and hiring by administering background checks, managing the I-9 process, and ensuring all offer documents and employment contracts are executed flawlessly
Act as a Workday power user, building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs
Serve as an Onboarding Liaison, partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days
Empower our employees as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources
Orchestrate interview logistics for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey
Manage high-volume candidate pipelines, tracking individuals through various stages of communication, testing, and screening with precision
Deliver an 'Experience First' service level, providing an exceptional and professional environment for both our candidates and internal interviewing teams
Drive special projects across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties

What we offer

Comprehensive Health & Wellness: Top-tier benefits package that includes a fully-covered High Deductible Health Plan (HDHP), complimentary access to telehealth services, and a free subscription to Calm
Growth & Development: Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization
Generous Paid Time Off: Recharge and take the time you need to maintain work-life balance with open PTO
Total Rewards: Generous 401(k) matching with immediate vesting, quarterly perks with commuter and lunch benefits for hub based employees or a stipend for remote workers, and a four-week paid sabbatical with bonus after five years
Collaborative Culture: Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support

Fulltime

People & Talent Partner

Firework is a people and talent centric culture. Our business is going through t...

Location

India , Mumbai

Salary:

Not provided

Firework

Expiration Date

Until further notice

Requirements

Bachelor's degree
5+ years recruiting experience within a global start-up organization that has experienced fast-paced growth
ideally have a track record delivering on hiring objectives across all functions up to senior roles
SaaS technology companies preferred
2+ years People Ops generalist experience, including having built and managed performance management, employee engagement, and organizational development
Working knowledge of invoices, budgets, vendors, and operational processes
Strong organizational skills and attention to detail
Articulate
exceptional communication skills with a high level of EQ
Outstanding problem solving skills and the ability to derive creative solutions for mutually beneficial outcomes

Job Responsibility

Talent Acquisition & Recruitment: Drive end-to-end recruiting for select roles, partnering closely with hiring managers
Coordinate interviews, candidate communication, scheduling, and logistics
Manage job postings, ATS workflows, and talent data
Deliver a thoughtful, inclusive world-class candidate experience
People Operations & HR Support: Serve as the first point of contact for questions, inquiries, and requests
Support onboarding, offboarding, and people lifecycle processes in coordination with the global People Ops team
Support and lead performance cycles, engagement initiatives, and people programs
Assist with benefits administration, policy updates, and compliance tasks
Maintain People systems, records, and documentation
Business Operations & Finance Support: Provide administrative and operation support for core business functions

People & Talent Acquisition Associate

Join GuestReady as our People & Talent Acquisition Associate (Portugal). GuestRe...

Location

Portugal , Porto

Salary:

Not provided

GuestReady

Expiration Date

Until further notice

Requirements

2 years of experience in HR / People roles, with strong exposure to Talent Acquisition
Hands-on experience managing end-to-end recruitment processes
Degree in Human Resources, Law, Labour Relations, or exposure to Portuguese labour law and employment practices
Experience in fast-growing, operational, or scale-up environments
Previous experience partnering closely with hiring managers is a strong plus
Strong stakeholder management skills, able to build trust and influence managers
High emotional intelligence, with the ability to navigate sensitive conversations and manage expectations
Proactive and solution-oriented mindset, with a strong sense of ownership
Pragmatic, business-minded approach to People and hiring decisions
Data-driven mindset: comfortable tracking pipelines, hiring progress, and people metrics

Job Responsibility

Own end-to-end recruitment for Portugal, from role intake to offer
Partner with hiring managers on role definition, market alignment, and hiring decisions
Build and maintain structured, consistent, and high-quality hiring processes
Ensure a strong candidate experience aligned with GuestReady’s employer brand
Act as the go-to HR partner for the Portuguese team
Support onboarding beyond administration (inductions, culture, values, ways of working)
Advise and support managers on employee relations topics and day-to-day people matters
Coordinate local performance review cycles
Ensure completion, follow-ups, and quality inputs from managers
Align outcomes and key information with the payroll and admin team

What we offer

Hybrid work flexibility (1-2 days/week in Porto)
Join a fast-growing company in the booming travel industry
Work in a dynamic, multicultural team
Opportunities for learning and career development
Comprehensive health insurance
Meal allowance
Learning Allowance
Focus on wellbeing with supportive activities
Pet-friendly office
Real Ownership & Impact – Play a key role in shaping People & Talent practices in our largest market

People Coordinator

The People Coordinator role is a full-time position dedicated to supporting our ...

Location

United States , New York

Salary:

20.00 - 24.00 USD / Hour

SoHo Experiential

Expiration Date

Until further notice

Requirements

Bachelor's Degree
At least 1 year of relevant HR administrative/coordinator level experience
Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment
Excellent written/verbal communication skills and ability to effectively relate to others
Exhibit accuracy and utmost confidentiality of employee information and HR processes
Proficient in Microsoft Outlook, Word, PPT, and Excel
Ask questions and clarify tasks to be efficient in day-to-day work
Show passion and positivity in the work with a commitment for excellence – both the work product and pride representing the People Operations function

Job Responsibility

Assist with sourcing talent, scheduling interviews, and supporting recruitment efforts for staff roles
Support the agency’s summer intern program while ensuring an optimal intern experience
Responsible for sending and collecting new hire paperwork as well as maintaining and creating employee files, and also completing applicable I-9 verifications for new hires
Manage all welcome aspects for new employees, including but not limited to coordinating with systems administration, desk setup, confirming computer readiness prior to start date, picking up new hires from reception, scheduling and setting up breakfast, creating swag bags, and providing building tours
Support engagement initiatives as directed
Assist with employee exits by creating term notices, sending exit surveys, setting up exit interviews and creating exit packets, which are to be provided prior to exit date of employee
Complete all employment verification letters and calls as needed
Organize necessary data and paperwork to support strategic initiatives, such as headcount/leavers reports, performance plans, increase letters, employee data/demographics information, etc
Organize sign-up sheets, attendance records, and day-of logistics for training programs
Handle all administrative requests, like filing, scanning/copies, and organizing necessary employee data and files to standard protocol

What we offer

Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs
A generous PTO policy including company holidays, vacation days, wellness days
Opportunities to learn and grow while making an impact
A group of people who value each other as much as the work we create

Fulltime

Talent Acquisition Coordinator

Location

United States of America , Teton Village

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Candidates must have excellent personal presentation and outgoing and personality making all applicants feel welcome
Flexible schedule with the ability to work all shifts, weekends and holidays, as necessary
A Human Resources or Hospitality Management Degree qualification is preferred
We are looking for individuals who possess a high proficiency with Microsoft products and admin related skills
The ability to maintain a high level of professionalism and integrity while maintaining the confidentiality of the office is essential
Must be comfortable speaking to a range of people both in person, virtually and in large groups. Public speaking may be required
Exceptional organization and detail orientation, with an unmatched ability to manage multiple priorities
Successful candidate must possess legal work authorization in the United States

Job Responsibility

The People and Culture Talent Acquisition Coordinator ensures our resort is staffed with engaged and qualified team members
Assist with recruitment efforts, including posting job openings, managing applicant flow, coordinating interviews, and communicating with candidates throughout the hiring process
You will support the Talent Acquisition Manager in the full recruitment lifecycle. This includes sourcing, selecting and interviewing applicants
Help shape a welcoming candidate experience, and serve as an ambassador of our resort's culture. Ensuring a positive, professional, and welcoming candidate experience from first contact to the first day
Provide exceptional quality and service to our candidates and employees alike
Assist in creating paid job ads, job descriptions, and internal job postings
Assists with general applicant inquiries, housing, benefits administration and employee initiatives in addition to other administrative duties
Assist with international visa processes (such as J-1 and H-2B programs)
Help coordinate and execute onboarding experience for new hires and ensuring a smooth transition into Four Seasons
Maintain accurate and confidential employee records within Workday and other HR systems, ensuring data integrity, compliance, and timely updates related to lifecycle activities

What we offer

Discounted housing available
Retail, spa and F&B discounts
Free Employee Cafeteria meals
Free uniform dry cleaning
Discounted/transferable ski passes
Free ski storage

Fulltime

Talent Acquisition Coordinator

We are looking for an entry level recruitment operations specialist to support t...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of relevant experience in a corporate or business environment
Intermediate proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
Ability to work effectively with People Team partners, employees, and stakeholders at different levels of the organization
Strong organizational, prioritization, and time management skills in a deadline-driven setting
Excellent written and verbal communication skills with the ability to build productive working relationships
Ability to manage multiple tasks with close attention to detail and consistent follow-through
Comfortable working in a fast-paced, evolving environment and making sound decisions with limited oversight

Job Responsibility

Partner with Talent Acquisition and People Team contacts to coordinate recruiting operations and maintain alignment throughout the hiring and integration process
Use recruiting systems, operational tools, and established workflows to address stakeholder needs and help achieve accurate, high-quality results
Balance changing priorities effectively while maintaining organized execution across day-to-day recruiting support activities
Provide guidance on policies and standard procedures to promote consistency across hiring-related processes and stakeholder interactions
Recommend and support improvements to workflows by identifying opportunities for greater efficiency, quality, and service delivery
Contribute to special projects and additional assignments involving staffing initiatives, onboarding activities, compliance matters, assessments, case support, and merger-related work
Share knowledge of talent acquisition services and operational practices to advise internal partners and support effective decision-making
Prepare and deliver presentations to stakeholders on recruiting operations topics, updates, or process-related information
Handle confidential employee and hiring information with discretion, sound judgment, and a high level of care

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

People Services Coordinator

To assist the People Services department with all aspects of HR administration, ...

Location

United Kingdom , Keele

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Minimum NVQ Level3 in personnel support or level 4 NVQ in personnel management
Proven experience of using HRS and ATS, including data analytics and reporting
Proven experience in a HR coordination role in a fast-paced environment
Advanced user of Microsoft packages including excel
Excellent communication skills both written and spoken
Excellent organisational skills with the ability to prioritise and multitask
Strong administration skills
Payroll experience

Job Responsibility

Administer all induction documentation and onboarding
working with other key departments as required using HRS and ATS
Deliver Company Induction for all new starters
Assist managers and supervisors with HR policy and guidance
Administer HR documents, i.e offer letters, employment contracts, and change of terms
Ensure that all HR data is recorded accurately in accordance with GDPR requirements
Provide guidance to managers, supervisors and employees on HR matters as required
Processing of documents to payroll provider changes, i.e staff conditions of service, new starters, leavers, contract changes, attendance and personal information
Support sales department with DBS checks
Ensure Right to Work documentation/ reference requests are received in a timely manner for all new starters to the business

What we offer

Company events
Company pension
Employee discount
Free or subsidised travel
Free parking
On-site parking

People and Talent Specialist

The People and Talent Specialist plays a key role in supporting and sustaining O...

Location

Canada , Calgary

Salary:

60000.00 - 75000.00 USD / Year

OnePlan Solutions

Expiration Date

Until further notice

Requirements

2 to 3 years of experience in HR, recruiting, or a blended People role
Experience supporting both recruiting and day to day People operations in some capacity
Comfortable working across different parts of the employee lifecycle, with exposure to core HR processes and recruiting activities
Experience with an HRIS (ideally BambooHR) rollouts and integrations and Applicant Tracking Systems
Strong organization and attention to detail
Resourceful and self directed
Adaptable and comfortable shifting priorities in a fast moving environment
Comfortable working with different stakeholders and communicating clearly with employees and managers
Takes initiative and looks for ways to improve how things are done
Bachelor’s degree in Human Resources, Business, or a related field

Job Responsibility

Act as a primary point of contact for employees and managers, supporting day to day questions related to policies, practices, benefits, recruiting, and employee programs
Support recruiting across entry level to mid level roles by partnering with hiring managers on job postings, sourcing candidates, screening applicants, coordinating interviews, and helping keep hiring processes moving
Work closely with the People & Talent Manager to support sourcing efforts, hiring workflows, and overall recruiting processes
Coordinate interview scheduling and recruitment assessments, ensuring clear communication and a smooth experience for candidates and internal stakeholders
Support onboarding and offboarding activities, including coordinating new hire orientation and helping ensure a smooth, organized experience
Maintain employee records, HR documentation, and internal systems, including BambooHR, through regular updates and audits
Support day to day People operations, including benefits related inquiries, employee documentation requests, and general HR support as needs arise
Support employee engagement initiatives and internal communications, including anniversaries, birthdays, and team updates
Step in where needed across People and Talent to help keep things organized and moving

What we offer

Comprehensive health, dental, and vision benefits, with additional insurance options
Employer RRSP and 401K matching programs
A fun, collaborative, and diverse environment with regular health and team challenges

Fulltime

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People & Talent Coordinator

Job Description

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