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People Shared Services Co-ordinator

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The Orders of St Johns Care Trust

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Location:
United Kingdom , Lincoln

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Category:
Human Resources

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Contract Type:
Employment contract

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Salary:

27009.50 GBP / Year
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Job Description:

To support the Shared Service function with the full range of HR, Training & Recruitment administrative duties for the Trust. In addition to support the Operations Centre generally by contributing to the efficient and effective running of the office.

Job Responsibility:

  • To take responsibility for ensuring accurate and correct employee training information is inputted on to HR.NET, including creating and closing course sessions
  • Reviewing and promoting upcoming training courses and maintaining course waiting lists
  • Secure and book suitable training venues and locations for larger training events
  • Prepare Training Materials for Care Certificate Courses
  • Reporting for E-learning and prepare and distribute certificates of completion
  • To act as first point of contact for all HR and Training related queries, including but not limited to updating and publishing the Annual Training schedule
  • To act as point of contact for external Training suppliers, for example First Aid, H&S, Moving & Handling and Minibus
  • Support the applicant to employee onboarding process, ensuring starter forms are provided to payroll according to county deadlines
  • Provide Super User support and advice for applicants and hiring managers using the recruitment system
  • Maintain HR systems with changes or user set ups
  • Maintain HR Shared drive, HRIS and Paper personnel files
  • Administering the employee lifecycle
  • including but not limited to starters, changes to terms and conditions, transfers and leavers processes
  • Requesting and providing employment references
  • To support the development and implementation of Shared Services through HR & Training administration process improvement
  • Any other duties as delegated by the Shared Service Team Lead.

Requirements:

  • Excellent telephone manner
  • Able to undertake substantial amounts of routine administration including drafting non-standard letters etc.
  • The ability to form positive relationships with colleagues
  • Be able to communicate effectively and efficiently
  • Have excellent time management skills
  • The ability to work as part of a team and promote harmonious relationships
  • Able to recognise and respect the contributions of other staff and act supportively.
What we offer:
  • 25 Days Holiday plus 8 bank holidays
  • NEST Pension
  • Life Assurance
  • Free onsite parking
  • Development and progression opportunities
  • Access to blue Light card offering you discounts on shopping, days out, restaurants and much more

Additional Information:

Job Posted:
May 17, 2026

Expiration:
May 31, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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