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In your role, you will be the first point of contact in the People Team for Omio employees and external partners. When they reach out with a sensitive query, they’ll reach out to you. You will bring the know-how and the in-depth knowledge to take care of the processes and to grant the best support to our employees. You will focus on general administration inclusive systems while also developing the skills and competencies needed to progress in your People Operations career. We are looking for a hands-on person, happy to be in our Berlin Headquarter office at least two days per week, who wants to shape Omio’s future with us.
Job Responsibility:
First point of contact in the People Team for Omio employees and external partners
Execution of people processes automation
Improvements to people projects such as onboarding, visa & relocation and the utilisation of our HR Management System Workday
Work ‘hand in glove’ with the People Partners, ensuring smooth and timely execution of tasks and support for their relevant stakeholders
Provide advice and support to our employees on all people operations-related topics pertaining to the employee life cycle (e.g. parental leave, administration, aspects of employee relations, visa & relocation, Onboarding, and Offboarding)
Support the full spectrum of operational people topics to help create a great employee experience
Onboarding of new employees including visa and relocation support, preparing contracts of employment, work among hiring managers and IT for arranging equipment and access, deliver onboarding session twice a month, and creating employee files on Google drive and HR Management System Workday
Administration for all our entities (Germany, UK, Spain, Italy, Czech Republic, France, India) with a particular focus on our Czech entity including preparing employee terms and condition change letters, maternity & parental leave and return letters, sabbatical leave agreements, professional training agreements, leaver’s reference letters, etc
Onboard Freelance and Employer of Record workers and support them through their Omio journey
Acting as the liaison between Omio and authorities, social security funds, and health insurance
Maintaining and updating our HR Management System Workday as well as employee paper files
Pulling system reports and creating statistics on people data
Grant an excellent collaboration with our internal stakeholders (e. g. Legal and Finance Team)
Requirements:
3 years of experience in an operational role in Human Resources, preferably within a startup or medium-sized business
Degree or equivalent in a related field
Good understanding of employment bureaucracy, including topics such as parental leave, administration, employment and Czech employment law
International work experience (UK, Czech Republic, Spain, Germany) is highly desirable
Enthusiastic self-starter who enjoys owning projects, delivering on commitments, and contributing to process optimisation
Friendly and customer-oriented approach with extraordinary service attitude and team-working mindset
Excellent verbal and written communication, admin, planning, organisational and prioritising skills
Ability to diagnose and solve problems quickly and practically, combined with ‘’can-do’’ attitude
Ability to work in a flexible and adaptable manner, think outside of the box, and deal with confidential information sensitively and appropriately
Integrity, trustworthiness, and transparency
Organising personal data and processes in HR Tool is part of your expertise and passion
Experience with Workday is highly desirable
Czech and English is a must
Nice to have:
International work experience (UK, Czech Republic, Spain, Germany)
Experience with Workday
What we offer:
Modern, welcoming, pet-friendly office spaces across the world
Compensated sabbatical for long-term employees
Flexible work, including worldwide remote work for 6 weeks
A competitive and attractive compensation package
Multisport Card
Annual birthday holiday
One additional day of annual leave per year of service