People Operations Administrator Job at Valmet Inc. (Karlstad)

People Operations Associate

The People Operations Associate will provide essential support to our organizati...

Location

United States , New York City

Salary:

70000.00 - 85000.00 USD / Year

Pomelo Care

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, coordination, or operations role, ideally within the HR, People Operations, or Talent Acquisition space
Ability to work from Pomelo's NYC Headquarters 4 - 5 days a week
Exceptional organizational skills and a keen eye for detail
A strong sense of urgency and the ability to manage multiple priorities in a fast-paced environment
High emotional intelligence, empathy, and the proven ability to handle sensitive and confidential information with discretion
A "no task is too small" attitude and a deep passion for creating a positive employee experience

Job Responsibility

Own the new hire onboarding process including: sending offer letters, initiating background checks, leading Day 1 orientation, and collecting I-9 documentation, as well as being available to new team members for questions or general support
Oversee all incoming communications to the HR team, including physical mail, email and Slack
triage requests, escalating those that need additional support and addressing transactional requests in a timely manner, including employment verifications, benefits & policy questions, etc.
Manage and process referral bonus and other miscellaneous employee payments, ensuring accuracy and timeliness
Maintain employee data integrity between our HRIS (Justworks) and our systems, ensuring all new hires are provisioned correctly and changes for employees are represented in a timely manner
Provide in-person support for employees and candidates at our NYC headquarters
manage daily lunch orders, greet guests and ensure a welcoming environment
In partnership with our People Operations Manager, coordinate other employee life cycle tasks related to promotions, leaves of absence, offboarding, etc.
Contribute to other People Team projects and initiatives as needed

What we offer

Competitive healthcare benefits
Generous equity compensation
Unlimited vacation

Fulltime

People Administrator

Temporary People Administrator role in creative/tech industry supporting global ...

Location

United Kingdom , London

Salary:

32000.00 - 36000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a high-volume administrative role, ideally using Hi Bob
Highly organised with exceptional attention to detail
Thrive in a collaborative, ambitious, and projects-focused environment
Passionate about systems, processes, and People Operations
High regard for accuracy and confidentiality in handling sensitive People data
Proactive in solving problems and delivering tasks
Excellent written and verbal communication skills
Good knowledge of Microsoft Office and Google Suite, especially Excel

Job Responsibility

Be the first point of contact for all general People queries from the global team
Maintain People systems (Hi Bob, UKG, Confluence, Culture Amp) updated with regular audits
Manage processes related to payroll, onboarding, and offboarding
Create essential documents throughout the employee lifecycle
Monitor employee information including right to work process and visa statuses
Coordinate benefit memberships for new starters and employee changes
Support cyclical processes like annual compensation and benefit reviews
Oversee time-off plans and manage employee time off requests
Own the optimisation of Bob HRIS, identifying pain points and implementing streamlined processes

What we offer

Inclusive environment that values diverse perspectives
Opportunity to grow in the creative tech/media industry
Hybrid working arrangement

Fulltime

People Administrator

Temporary People Administrator role in the creative/tech industry supporting peo...

Location

United Kingdom , London

Salary:

32000.00 - 36000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a high-volume administrative role
Experience using Hi Bob HRIS
Highly organised with exceptional attention to detail
Thrive in a collaborative, ambitious, and projects-focused environment
Passionate about systems, processes, and People Operations
High regard for accuracy and confidentiality in handling sensitive People data
Proactive in solving problems and delivering tasks
Excellent written and verbal communication skills
Good knowledge of Microsoft Office and Google Suite, especially Excel

Job Responsibility

Be the first point of contact for all general People queries from the global team
Respond to general People queries in a timely and friendly manner while managing the People Inbox
Keep People systems (Hi Bob, UKG, Confluence, Culture Amp) updated
Conduct regular audits to ensure data integrity and compliance with GDPR
Own processes related to payroll, onboarding, and offboarding
Ensure new starter paperwork is processed smoothly
Create essential documents throughout the employee lifecycle
Ensure the right to work process is followed and maintain accurate records of visa statuses
Manage benefit memberships for new starters and employee changes while liaising with brokers
Contribute to annual compensation and benefit reviews across various locations

What we offer

Inclusive environment that values diverse perspectives
Opportunity to grow in the creative tech/media industry
Fantastic opportunity to be part of a vibrant team

Fulltime

People Administrator

Temporary People Administrator role in Creative/Tech industry supporting global ...

Location

United Kingdom , London

Salary:

32000.00 - 36000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a high-volume administrative role
Ideally using Hi Bob
Highly organised with exceptional attention to detail
Thrive in a collaborative, ambitious, and projects-focused environment
Passionate about systems, processes, and People Operations
High regard for accuracy and confidentiality
Proactive in solving problems and delivering tasks
Excellent written and verbal communication skills
Good knowledge of Microsoft Office and Google Suite, especially Excel

Job Responsibility

Be the first point of contact for all general People queries from the global team
Manage the People Inbox
Keep People systems (Hi Bob, UKG, Confluence, Culture Amp) updated
Conduct regular data audits to ensure data integrity and GDPR compliance
Own processes related to payroll, onboarding, and offboarding
Process new starter paperwork
Create essential documents throughout employee lifecycle including employment contracts and leave documentation
Ensure right to work process is followed and maintain accurate visa records
Manage benefit memberships for new starters and employee changes
Liaise with benefit brokers

What we offer

Inclusive environment that values diverse perspectives
Commitment to learning, listening, and fostering trust
Support for reasonable adjustments

Fulltime

People Operations & Systems Specialist

As our People Operations & Systems Specialist, you ensure efficient, compliant, ...

Location

Germany , Berlin

Salary:

Not provided

Adevinta

Expiration Date

Until further notice

Requirements

Several years of experience in People Operations, HR Administration, or HRIS management, ideally within a digital or tech-driven environment
Solid knowledge of German labor law, People processes, and administrative procedures, with a strong sense of accuracy and confidentiality
Proactive and solution-oriented, with a passion for automation, digitalization, and continuous improvement in People operations
Structured, detail-oriented, and comfortable managing multiple priorities in a dynamic environment
Communicates clearly and effectively in both German and English and enjoys collaborating with stakeholders across teams to create a great employee experience

Job Responsibility

Act as the first point of contact for Kleinanzeigen's employees on People-related questions, policies and procedures
Own and continuously optimize People processes across the employee lifecycle, ensuring efficiency, compliance, and exceptional employee experience
Lead system- and process-related improvement projects, identifying opportunities to simplify and digitalize People Operations
Act as the subject-matter expert and system owner of HiBob, driving automation, data integrity, workflow improvements, and providing first-level support and training for users to ensure a consistent, high-quality experience
Prepare and issue People documents such as contracts, amendments, and certificates, ensuring accuracy, timeliness, and alignment with Payroll and Finance requirements
Partner closely with Payroll, Finance, and People Partners to ensure seamless data flow, compliance with German labor law, and proper documentation for the Works Council
Build and maintain reports and dashboards together with People Analytics to provide insights that support decision-making and audits

What we offer

An attractive Base Salary
Participation in our Short Term Incentive plan (annual bonus)
Work From Anywhere: Enjoy up to 20 days a year of working from anywhere
A 24/7 Employee Assistance Program for you and your family

Fulltime

People Operations Coordinator

People Operations Coordinator role in e-commerce and fashion industry, supportin...

Location

United Kingdom , City Of London

Salary:

16.45 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Confident and personable
Organised and adaptable
Quick learner
HR admin experience
Comfortable engaging with people at all levels
Ability to keep things running smoothly in fast-paced environment

Job Responsibility

Support entire onboarding and offboarding process
Create warm and engaging welcome for new team members
Handle People Team inbox
Respond to inquiries with professionalism and personal touch

What we offer

Dynamic work environment
Supportive team
Flexible rolling contract with possibility of extension

Fulltime

Fulfillment Center People Operations Coordinator

The Fulfillment Center People Operations Coordinator is a critical team member r...

Location

United States , Commercial Point, OH

Salary:

35.00 USD / Hour

Babylist

Expiration Date

Until further notice

Requirements

Flexible and Adaptable: Open to occasionally coming in on other shifts as needed and comfortable navigating periods of undefined processes
Detail-Oriented: Exceptional attention to detail to maintain accurate employee data and documentation
Organized: Fail-proof organizational system and can manage multiple tasks simultaneously
Tech-Savvy: Comfortable using and learning HR systems and tools, and troubleshooting technical issues
Proficient in HRIS systems (Paylocity a plus), Google Drive, and office technology
Resourceful: Have a “figure it out” mindset
Feedback-Driven: Open to giving and receiving feedback
Discrete: Handle sensitive employee data with the utmost confidentiality
HR Expertise: 2–5 years of administrative HR experience
Solid understanding of compliance requirements (such as I-9s, E-Verify, and EAD tracking), basic OH and federal labor laws, and how employer benefit plans work

Job Responsibility

Prepare onboarding: Launch system packets, send welcome emails, facilitate Day 1 orientation, and ensure smooth pre-hire and new-hire experiences
coordinate with IT and staffing agencies as needed
Support employee lifecycle: Manage processes from onboarding and orientations to promotions, pay changes, separations, and offboarding
Serve employees: Act as the first point of contact for employee questions, providing timely, bilingual (English/Spanish) support on benefits, systems, policies, and other people-related questions, escalating when needed
Manage helpdesk: Oversee service tickets, troubleshooting, garnishments, canned responses, and process improvements
Launch communications: Manage employee updates and newsletters via the Community platform
Coordinate experiences: Plan celebrations, distribute swag, and update bulletin boards to strengthen employee engagement
Partner with vendors: Work with Marketplace, Cintas, and other vendors to support operational needs as needed
Distribute resources: Print and share welcome packets, benefit flyers, and employee materials
Audit data: Ensure accuracy and integrity of employee records across systems with monthly data checks

What we offer

Company-paid medical, dental, and vision insurance
Retirement savings plan with company matching and flexible spending accounts
Generous paid parental leave and PTO
Remote work stipend to set up your office
Perks for physical, mental, and emotional health, parenting, childcare, and financial planning
Competitive salary with equity and bonus opportunities

Fulltime

People Operations Advisor

In your role, you will be the first point of contact in the People Team for Omio...

Location

Czechia , Prague

Salary:

Not provided

FoodLabs & Atlantic Labs

Expiration Date

Until further notice

Requirements

3 years of experience in an operational role in Human Resources, preferably within a startup or medium-sized business
Degree or equivalent in a related field
Good understanding of employment bureaucracy, including topics such as parental leave, administration, employment and Czech employment law
International work experience (UK, Czech Republic, Spain, Germany) is highly desirable
Enthusiastic self-starter who enjoys owning projects, delivering on commitments, and contributing to process optimisation
Friendly and customer-oriented approach with extraordinary service attitude and team-working mindset
Excellent verbal and written communication, admin, planning, organisational and prioritising skills
Ability to diagnose and solve problems quickly and practically, combined with ‘’can-do’’ attitude
Ability to work in a flexible and adaptable manner, think outside of the box, and deal with confidential information sensitively and appropriately
Integrity, trustworthiness, and transparency

Job Responsibility

First point of contact in the People Team for Omio employees and external partners
Execution of people processes automation
Improvements to people projects such as onboarding, visa & relocation and the utilisation of our HR Management System Workday
Work ‘hand in glove’ with the People Partners, ensuring smooth and timely execution of tasks and support for their relevant stakeholders
Provide advice and support to our employees on all people operations-related topics pertaining to the employee life cycle (e.g. parental leave, administration, aspects of employee relations, visa & relocation, Onboarding, and Offboarding)
Support the full spectrum of operational people topics to help create a great employee experience
Onboarding of new employees including visa and relocation support, preparing contracts of employment, work among hiring managers and IT for arranging equipment and access, deliver onboarding session twice a month, and creating employee files on Google drive and HR Management System Workday
Administration for all our entities (Germany, UK, Spain, Italy, Czech Republic, France, India) with a particular focus on our Czech entity including preparing employee terms and condition change letters, maternity & parental leave and return letters, sabbatical leave agreements, professional training agreements, leaver’s reference letters, etc
Onboard Freelance and Employer of Record workers and support them through their Omio journey
Acting as the liaison between Omio and authorities, social security funds, and health insurance

What we offer

Modern, welcoming, pet-friendly office spaces across the world
Compensated sabbatical for long-term employees
Flexible work, including worldwide remote work for 6 weeks
A competitive and attractive compensation package
Multisport Card
Annual birthday holiday
One additional day of annual leave per year of service
Annual travel benefits and educational allowances
A diverse team of more than 55+ nationalities

Fulltime

People Operations Administrator

Valmet Inc.

Location:
Sweden , Karlstad

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 18, 2026

Expiration:
February 08, 2026

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Location:Sweden , Karlstad

Category:Human Resources

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 18, 2026

Expiration:February 08, 2026

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Location:
Sweden , Karlstad

Category:
Human Resources

Contract Type:
Not provided

Job Posted:
January 18, 2026

Expiration:
February 08, 2026