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The People Operations Coordinator will be responsible for overseeing and executing all medical-related employee services and processes. This role manages end-to-end medical administration, including enrollment, claims follow-up, vendor coordination, data accuracy, and policy compliance, ensuring seamless integration with payroll and HR systems. Working within the defined service catalog and SLAs, the coordinator maintains strong partnerships with internal teams and external medical providers, delivers clear and timely employee support, and ensures adherence to internal controls.
Job Responsibility:
Manage end-to-end medical services for employees, ensuring consistent and high-quality service delivery across the market
Oversee employee medical enrollment processes, including new hires, dependents, exits, terminations, and option changes
Manage relationships with medical vendors, ensuring service quality, SLA compliance, issue resolution, and budget adherence
Ensure timely review and submission of medical claims payments to payroll for inclusion in the monthly payroll cycle
Review, validate, and process medical insurance invoices in line with contractual terms and enrolled population data
Ensure streamlined and integrated medical services processes from technical, functional, and customer perspectives, supporting accurate decisions on eligibility, entitlements, and system integration
Monitor and report on service delivery performance against SLAs and KPIs, driving continuous improvement initiatives
Ensure accurate transaction tracking, data integrity, and consistent service delivery across all medical processes
Document and maintain updated medical processes and knowledge materials in alignment with relevant stakeholders
Conduct medical benefits orientations and open enrollment sessions
Develop and maintain clear employee communication materials (FAQs, guides, digital resources) to support understanding of medical benefits and processes
Coordinate with HR Operations, Payroll, HRBPs, and Finance to support the centralization and digitization of medical services
Collaborate with medical third-party vendors to resolve technical issues and implement system enhancements
Lead issue resolution efforts, managing escalations and ensuring timely closure
Ensure a high level of customer service and operational excellence, resolving employee queries efficiently and in full compliance with legal, regulatory, company, and process requirements
Requirements:
1-2 Years of experience in HR Shared Services process and SLA management
Service management and ticket management system experience
Customer orientation
Process management and continuous improvement with a focus on optimization and productivity
Technical / Functional Skills & Knowledge of HR Tools and Interfaces
High level of accuracy and attention to details
Strong communication skills
Demonstrated track record of strong service delivery