People & Culture Coordinator

• Execute all tasks assigned by respective Supervisors or Managers
• Demonstrate high degree of standards awareness
• promote teamwork and act as role model
• Attend all scheduled training sessions
• Display warmth, care and genuine enthusiasm when dealing with guests and internal customers
• Adhere to the hotel's code of conduct, grooming & hygiene standards
• Assist colleagues in crunch times
• Actively participate in briefings and meetings
• Maintain a clean and orderly work area and promote a safe working environment
• Maintain confidentiality of information in the department
• Work harmoniously and professionally with co-workers and supervisors
• Perform administrative duties such as typing, filing, scan documents, copying, faxing, raise PO, ordering stationeries and answering phone calls
• Draft People and Culture related letters
• Prepare Operation Meeting/Employee of Month PowerPoint slides
• Send Employee of the Month Nominations emails
• Prepare Birthday cards and manage employee birthdays and anniversaries
• Conduct monthly inventory of the I need it Now Boutique and manage the Float
• Prepare monthly provision for Staff Transportation
• Update Locker master List every month
• Send Tipping Pool update monthly
• Update Welfare calendar every month
• Prepare posters for upcoming events
• Prepare SMYKM for new joiners
• Send Casual Attendance Sheet to recruitment companies
• Actively manage the Four Seasons Mauritius DODO News
• Manage the Staff Accommodation
• Maintain proper record of room assignment
• Conduct room inspection at the Staff Accommodation every quarter
• Ensure room is ready for new arrival and welcome basket is prepared
• Update and monitor Barter vouchers excel sheet
• Step in Assistant P&C Manager tasks as and when required
• Assist in the hiring process
• Conduct Reference Check for all new joiners
• Assist Successful Candidate after final interview stage
• Assist New joiners
• Prepare the Employee file of the new joiners
• Maintain and update Employee File on a frequent basis
• Send employee Medical insurance claims every Fridays and follow-up for payment
• Keep a record of all Medical insurance Refund claims
• Distribute Medical card for new joiners/renewals
• Prepare claim ratio monthly Report
• Ensure smooth transportation planning
• Liaise with Transport Contractor for additional transport request
• Log all additional transport request
• Cross check monthly Transport Extra cost v/s request
• Update monthly Transport Sheet at the Security post
• Scan all related documents for PMCR and save in related folders
• Act as a Bodet Champion
• Enroll new joiners on Bodet System
• Assist any departments in regards to Bodet report and any change of section or department
• Assist employees in changing their Workday password, pictures and change of personal info
• Add photo and emergency contact for New Joiners
• Remove Employees who are on leave monthly
• Prepare Action Plan
• Active participation and presence include TEWF employee activities
• Active participation/presence in all recognition welfare activities

• Diploma/Degree HR Management is mandatory
• At least one year employment in similar position
• Computer literate, with high competency level in use of Microsoft Office
• Working experience in similar category of hotel will be an advantage
• Requires reading, writing and oral proficiency in French and English language

Working experience in similar category of hotel