People Coordinator Job at SoHo Experiential (New York)

Job Description

The People Coordinator role is a full-time position dedicated to supporting our people function and the efficient running of daily HR operations. Core focus areas include providing administrative support for onboarding processes, exits, compensation cycles, assist with preparation for strategic initiatives, reporting processes, and employee data changes.

Job Responsibility

Assist with sourcing talent, scheduling interviews, and supporting recruitment efforts for staff roles
Support the agency’s summer intern program while ensuring an optimal intern experience
Responsible for sending and collecting new hire paperwork as well as maintaining and creating employee files, and also completing applicable I-9 verifications for new hires
Manage all welcome aspects for new employees, including but not limited to coordinating with systems administration, desk setup, confirming computer readiness prior to start date, picking up new hires from reception, scheduling and setting up breakfast, creating swag bags, and providing building tours
Support engagement initiatives as directed
Assist with employee exits by creating term notices, sending exit surveys, setting up exit interviews and creating exit packets, which are to be provided prior to exit date of employee
Complete all employment verification letters and calls as needed
Organize necessary data and paperwork to support strategic initiatives, such as headcount/leavers reports, performance plans, increase letters, employee data/demographics information, etc
Organize sign-up sheets, attendance records, and day-of logistics for training programs
Handle all administrative requests, like filing, scanning/copies, and organizing necessary employee data and files to standard protocol
Maintain all employee files, including processing various forms related to documenting human resources activities such as change-of-status, performance evaluations, terminations, etc., as well as periodic audits of these files
Monitor HR inbox, answer ad hoc employee questions, and ensure proper follow-up to our employees

Requirements

Bachelor's Degree
At least 1 year of relevant HR administrative/coordinator level experience
Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment
Excellent written/verbal communication skills and ability to effectively relate to others
Exhibit accuracy and utmost confidentiality of employee information and HR processes
Proficient in Microsoft Outlook, Word, PPT, and Excel
Ask questions and clarify tasks to be efficient in day-to-day work
Show passion and positivity in the work with a commitment for excellence – both the work product and pride representing the People Operations function

What we offer

Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs
A generous PTO policy including company holidays, vacation days, wellness days
Opportunities to learn and grow while making an impact
A group of people who value each other as much as the work we create

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