People Coordinator Job at ActiveCampaign (Chicago)

People Coordinator

ActiveCampaign

Location:
United States , Chicago

Category:
Human Resources

Contract Type:
Not provided

Salary:

65500.00 - 80100.00 USD / Year ▼

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Job Description:

At ActiveCampaign, we believe that world-class talent is the engine of our success. As our next People Coordinator, you won’t just be managing administrative tasks—you’ll be the architect of the first impression for every new hire and a guardian of our operational excellence. You will play a pivotal, dual role: serving as the backbone of the Talent Acquisition team by creating seamless interview experiences, while simultaneously partnering with the People Operations team to manage the entire employee lifecycle with precision and care. This is an opportunity to be at the heart of our culture, ensuring that every interaction—from a candidate’s first phone screen to an employee’s career milestone—is handled with the 'best in class' service that defines our team.

Job Responsibility:

Safeguard compliance and records by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws
Streamline pre-boarding and hiring by administering background checks, managing the I-9 process, and ensuring all offer documents and employment contracts are executed flawlessly
Act as a Workday power user, building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs
Serve as an Onboarding Liaison, partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days
Empower our employees as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources
Orchestrate interview logistics for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey
Manage high-volume candidate pipelines, tracking individuals through various stages of communication, testing, and screening with precision
Deliver an 'Experience First' service level, providing an exceptional and professional environment for both our candidates and internal interviewing teams
Drive special projects across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties

Requirements:

1–2+ years of experience within an HR or People team, demonstrating a strong foundation in administrative coordination
Systems expertise with the ability to master new technology quickly
prior experience with Lever (ATS) and Workday (HRIS) is highly preferred
Exceptional communication skills, with a talent for interacting professionally with stakeholders at all levels
Unwavering attention to detail and a commitment to accuracy when managing sensitive data
A proactive, problem-solving mindset that seeks to streamline administrative workflows and improve efficiency
The agility to pivot between tasks at the drop of a hat, remaining productive and positive in a fast-paced environment
A proven ability to maintain strict confidentiality regarding sensitive employee information and records
Foundational knowledge of HR law and compliance (a strong plus) and a Bachelor’s degree (preferred)

Nice to have:

Foundational knowledge of HR law and compliance
Bachelor’s degree

What we offer:

Comprehensive Health & Wellness: Top-tier benefits package that includes a fully-covered High Deductible Health Plan (HDHP), complimentary access to telehealth services, and a free subscription to Calm
Growth & Development: Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization
Generous Paid Time Off: Recharge and take the time you need to maintain work-life balance with open PTO
Total Rewards: Generous 401(k) matching with immediate vesting, quarterly perks with commuter and lunch benefits for hub based employees or a stipend for remote workers, and a four-week paid sabbatical with bonus after five years
Collaborative Culture: Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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