PCard Program Administrator Job at Old Dominion University (Norfolk)

Job Description

This position serves as a Purchasing Card (PCard) administrator for the University PCard programs and supports broader procurement, financial, reporting, and compliance functions. Responsibilities include, but are not limited to, managing cardholder accounts, monitoring transactions, auditing, providing training and outreach, conducting compliance reviews, supporting supplier relations, broad reporting requirements, and delivering exemplary customer service. All activities shall be done in compliance with Commonwealth and University procurement policies, procedures, and programs. In addition, this position provides support and administration for other procurement-related programs to included, but not limited to, eVA, eReceiving, SWAM, and contract administration.

Job Responsibility

Managing cardholder accounts
Monitoring transactions
Auditing
Providing training and outreach
Conducting compliance reviews
Supporting supplier relations
Broad reporting requirements
Delivering exemplary customer service
Support and administration for other procurement-related programs to included, but not limited to, eVA, eReceiving, SWAM, and contract administration

Requirements

Thorough knowledge of State procurement laws, rules and regulations
Strong proficiency in Microsoft Office Suite
Considerable knowledge of business practices related to procurement and/or PCard administration
Working knowledge of accounting systems and procedures
Excellent oral and written communication skills
Demonstrated ability to draft technical documents, reports, charts, etc.
Demonstrated ability to evaluate expenditure transactions and analyze complex situations
Demonstrated ability to function effectively and efficiently with little direct supervision and in a multi-task environment
Ability to interpret complex policies and translate them into actionable guidance
Proven capacity to manage multiple priorities independently and meet deadlines in a diverse, fast-paced environment
Considerable experience in a position requiring the application of excellent customer service skills
Considerable experience in governmental procurement or related financial areas

Nice to have

Thorough knowledge of standard procurement practices
Extensive experience in a governmental procurement environment, either state, municipal or higher education
Some experience with and thorough knowledge of accounting and auditing principals and practices
Ability to formulate and assemble complex reports and documents
Thorough understanding of microcomputer technology and standard office software applications
Excellent communication and customer service skills
Certification by a national professional procurement organization, certification as Virginia Contracting Officer or College and University Procurement Officer (CUPO)

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PCard Program Administrator

Job Description

Job Responsibility

Requirements

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