Payroll Tax Specialist Job at Robert Half (Menlo Park)

Payroll Tax Specialist

We are seeking a Payroll Tax Specialist for a 3-month, fully remote contract wor...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in payroll tax, specifically state registrations and compliance
Hands-on experience with OneSource Virtual (OSV) required
Experience using Workday for payroll or HRIS functions
Strong attention to detail and ability to manage multiple registrations simultaneously
Excellent communication and follow-up skills when working with external vendors
Ability to work independently in a fully remote, fast-paced environment

Job Responsibility

Manage and complete state payroll tax registrations across multiple jurisdictions
Submit, track, and update tickets with OneSource Virtual (OSV) to ensure timely processing and issue resolution
Partner with internal Payroll and HR teams to ensure accurate setup and compliance
Monitor registration status and follow up on outstanding items
Support payroll tax filings and ensure compliance with state requirements
Maintain accurate documentation and audit-ready records

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Tax Specialist

The Payroll Tax Specialist reports to the Payroll Tax Supervisor. This position ...

Location

USA , Strongsville

Salary:

Not provided

Foundation Software

Expiration Date

Until further notice

Requirements

2-3 years of experience in payroll, tax, accounting, or a related field preferred
Basic understanding of payroll tax processes, with a willingness to learn federal, state, and local payroll tax laws and regulations
Ability to work in a fast-paced, deadline-driven environment with strong attention to detail and accuracy
Ability to work both independently and collaboratively within a team
Strong communication and critical thinking skills
Excellent organizational and time management abilities
Proven ability to provide top-level support to customers and associates
Proficiency in Microsoft Office
ability to learn new software applications as needed

Job Responsibility

Develop and maintain knowledge of federal, state, and local payroll tax laws, regulations, and best practices
stay current as requirements change
Accurately and timely file original and amended payroll tax returns at federal, state, and local levels
Review and monitor payroll records to ensure tax transactions are recorded correctly
Audit new client setups to confirm proper configuration of tax codes and related items
Generate, audit, and correct w-2's as required
Support client retention by delivering clear, professional, and responsive customer service via phone and email
Collaborate with internal teams and departments to ensure accurate and timely payroll tax processing
Adhere to all department and company standard operating procedures
Maintain accurate and organized records and documentation

What we offer

Medical, Dental, Vision, 401K, PTO, Paid Holidays
manicures and pedicures in the office
massages
house cleaning
laundry service
monthly car washes
catered lunches Wednesdays
monthly happy hour
top-notch workout facility
fitness classes

Fulltime

Payroll Tax Specialist

We are looking for a Payroll Tax Specialist to support accurate and compliant pa...

Location

United States , Marlboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing full-cycle payroll tax responsibilities in a high-volume environment
Knowledge of multi-state payroll tax rules and compliance requirements across federal, state, and local levels
Background supporting payroll cycles for organizations with more than 500 employees
Ability to perform detailed reconciliations, identify inconsistencies, and resolve tax-related issues accurately
Strong communication skills with the ability to collaborate effectively across payroll, IT, and other internal teams
Familiarity with unemployment tax filings, year-end reporting, and agency notice resolution

Job Responsibility

Process payrolls for global client base
Ensure timely deposits and filings of federal, state, and local tax liabilities across all applicable jurisdictions
Prepare and file quarterly and annual unemployment tax returns
Review payroll records to ensure accurate tax transaction recording and compliance with applicable laws and regulations
Perform monthly, quarterly, and annual tax reconciliations to ensure filing accuracy
conduct more frequent audits as required by jurisdiction
Complete W-2 reconciliations and process corrections as needed
Investigate and resolve tax notices, penalties, and governmental inquiries
Partner with Payroll teams to identify and resolve discrepancies
Maintain accurate and up-to-date employer records within electronic record management systems (e.g., tax rates, registrations, etc.)

What we offer

Medical/Dental/Vision
401k
PTO

Payroll Tax Specialist

We are looking for a skilled Payroll Tax Specialist to join our clients team in ...

Location

United States , Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years of payroll experience, with a strong emphasis on payroll tax
Proficiency in advanced Excel functions, including pivot tables and data analysis
Experience managing and reconciling large volumes of payroll tax data
Ability to navigate and learn proprietary systems effectively
Strong organizational skills to prioritize tasks and meet deadlines independently
Excellent communication skills for collaborating with team members and stakeholders
Self-motivated with a strong sense of accountability and ownership
Familiarity with payroll tax laws and requirements across multiple states

Job Responsibility

Oversee payroll tax responsibilities across multiple states, ensuring compliance with regulations
Process and reconcile payroll tax data using proprietary systems
Handle payroll tax filings, including withholding, unemployment insurance, Social Security, and Medicare
Perform detailed reconciliations for large datasets to ensure accuracy
Prepare and submit tax payments and reports internally
Follow established procedures and documentation to complete tasks independently
Collaborate with team members to address payroll tax inquiries and provide solutions
Utilize advanced Excel functions, such as pivot tables, for data analysis and reporting
Support quarterly-end processes, adhering to blackout dates and deadlines
Stay updated on changes in payroll tax laws and regulations

What we offer

Flexible in time, with 2 days remote after 90 days
2 weeks of PTO + 1 week of sick time
15 paid holidays
Quarterly Bonuses
OT eligible
Growth opportunities

Fulltime

Payroll Tax Specialist

We are looking for a dedicated Payroll Tax Specialist to join our team in Menlo ...

Location

United States , Menlo Park, California

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience in payroll tax management, preferably in multi-state environments
Proficiency in handling full-cycle payroll processes for organizations with over 500 employees
Expertise in multi-state payroll operations, including remote work compliance
Strong knowledge of ADP Workforce Now and payroll reporting tools
Advanced skills in Excel for data analysis and reconciliation
Detail-oriented with excellent organizational and auditing capabilities
Solid understanding of payroll tax regulations and reporting requirements

Job Responsibility

Reconcile quarterly and annual payroll tax returns and filings to ensure accurate reporting
Audit and maintain compliance with remote work state regulations, including reciprocity requirements
Review and manage unemployment insurance across multiple states, assessing organizational status and handling reimbursable accounts
Respond to tax agency notifications and inquiries that require specialized attention
Prepare and reconcile 990 forms, aligning them with W-2 data for accurate tax reporting
Oversee W-2 and W-2C reporting processes, ensuring timely and accurate submissions
Monitor payroll cycles against compliance reports to identify and resolve discrepancies
Stay informed on payroll tax laws to maintain regulatory compliance
Generate quarterly reports for third-party entities and specific state requirements such as New York and Hawaii
Create and submit required business tax headcount and compensation reports, along with other specialized payroll data reporting

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Payroll Tax Specialist

The Payroll Tax Specialist reports to the Payroll Tax Manager. This position is ...

Location

United States , Strongsville

Salary:

Not provided

Foundation Software

Expiration Date

Until further notice

Requirements

2-3 years of experience processing and reconciling payroll taxes across multiple states and locals
Possess the knowledge to process and reconcile payroll taxes in multiple jurisdictions, and to learn federal, state and local statues, regulations and best practices related to payroll taxes
Ability to work in a deadline driven environment with a high level of accuracy
Work well independently and within a team environment
Strong verbal and written communication skills
Proficient in Microsoft Office programs and could learn and master other software applications as needed

Job Responsibility

Maintain a high level of expert knowledge of federal, state and local statues, regulations and best practices relating to payroll taxes
Responsible for accurately and timely filling of federal, state and local tax liabilities
Responsible for accurately and timely filling of amended federal, state and local tax liabilities
Review and monitor payroll records to confirm tax transactions are recorded accurately
Audit new client set-up to confirm taxes and other items are setup correctly
Generate, audit and correct w-2's as required
Positively contribute to client retention by providing positive, clear and effective customer service communication via phone, email and/or fax
Teamwork and high level of interaction requiring regular and predictable on-site attendance
Face-to-face interaction and coordination of work with other employees
All other duties as assigned

What we offer

Medical, Dental, Vision, 401K, PTO, Paid Holidays

Fulltime

Payroll Tax Specialist

Abacus Payroll Inc., our growing affiliate payroll company, is seeking a full-ti...

Location

United States , Hammonton

Salary:

45000.00 - 50000.00 USD / Year

Alloy Silverstein

Expiration Date

Until further notice

Requirements

Must be familiar with federal, state, and local payroll taxes, wage laws, and common fiscal procedures
Excellent verbal and written business communication skills
Strong research and problem resolution skills
Demonstrate professionalism, accuracy, ability to prioritize, and be detail-oriented
Strong computer literacy skills, particularly with Microsoft Office
Maintain client confidentiality and sensitive employee data
Ideal candidate should anticipate working more hours during peak payroll tax season (end of year and end of each quarter)

Job Responsibility

Working alongside the Abacus Payroll team to provide accurate and timely payroll processing to small business clients
Submitting weekly, monthly, and quarterly tax payments
Assisting with filing quarterly and year-end tax returns
Researching and responding to IRS and state agency tax notices in a timely manner
Ensuring compliance by researching current payroll tax laws
Setting up appropriate electronic filing requirements for tax agencies

Fulltime

Payroll Tax Specialist

The Payroll Tax Specialist is responsible for processing payroll and expense dat...

Location

United States , Houston

Salary:

Not provided

Fugro

Expiration Date

Until further notice

Requirements

Legally Authorized to work in the United States, without restrictions
Possess a valid driver’s license with an acceptable motor vehicle record
Possess a high school diploma or equivalent required. An associate’s degree in accounting preferred
Have 5 years or more of payroll processing experience
Strong knowledge of federal, state, and local payroll tax laws and regulations
Extensive experience in multi-state and multi-jurisdictional payroll tax compliance
Proven ability to prepare and file payroll tax returns and reports, including: Federal: Forms 941, 940, W-2, W-3. State and local filings
Ability to monitor and interpret changes in tax laws and regulations, and implement necessary updates to payroll processes
Proficient in Microsoft Excel (pivot tables, VLOOKUPs, data validation)
Possess strong working knowledge of computers and fluent in a variety of software applications (including but not limited to MS Office)

Job Responsibility

Lead by example and place Quality, Health & Safety, Security, and the protection of the Environment as core values while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk
Perform routine accounting operations related to employee time, payroll, and expense data for multiple entities and states
Compile, analyze, and input payroll data using automated systems to ensure accurate and timely payroll processing
Review and ensure compliance with federal, state, and local wage and hour laws, rules, and regulations
Process and verify employee expense reports and advances for timely and accurate reimbursement
Compile payroll data, including garnishments, vacation, sick leave, and deductions
analyze for accuracy and completeness
Assist in preparing bi-weekly, monthly, quarterly, and annual reports (e.g., gross payroll, hours worked, tax deductions, benefits)
Support the preparation and filing of monthly, quarterly, and annual federal and state payroll tax filings
Maintain confidentiality of payroll and compensation data

What we offer

Opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs
We value the mental, physical, and financial health of our employees and their families and offer a variety of flexible work models
Fugro USA’s comprehensive benefits package also ensures you have choices that fit your needs at any life stage

Fulltime

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