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Arcadia Home Care and Staffing - an Addus family company Logo Arcadia Home Care and Staffing - an Addus family company · Finance

Payroll Tax Coordinator

United States, Frisco · Job Posted February 16, 2026
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Job Description

The Payroll Tax Coordinator position works with Addus’ third-party payroll tax vendor, ADP, and Management to ensure accurate and timely payment of company and employee wages and taxes. Also helps to maintain compliance with federal, state, and local regulations for payroll taxes. Key duties include answering employee questions on federal, state and local taxes, ensuring that all notices from various tax agencies are uploaded into ADP and addressing issues from ADP on any company or employee tax items. The position will also be responsible for audits on tax deductions/withholdings, quarterly/annual tax returns (W-2s), and resolving discrepancies, and updating employee records.

Job Responsibility

  • Assists Management and ADP in the review of all payroll tax payments and filing of federal, state and local withholding and unemployment taxes in the U.S.
  • Supports Management in quarter-end and year-end reconciliations of all payroll tax liabilities
  • assists in payroll tax adjustments as needed to bring W-2, 941 files and other state and local taxes into balance
  • Analyzes pay records to determine correct taxation setup for employees and the company. Maintains employee taxation setup in accordance with federal, state and local regulations as communicated by ADP
  • Responsible for assuring tax and SUI updates are input timely and accurately into the ADP system
  • Assists ADP Tax Services in responding to all tax notices and governmental correspondence. This will include, but is not limited to, tax overpayments and/or refunds, as well as penalty and interest claims
  • Assists in the analysis of all mergers and acquisitions to ensure tax requirements are thoroughly completed
  • Resolve payroll tax inquiries/issues for employees
  • help create W-2Cs or payroll tax amendments when necessary
  • Performs other responsibilities, duties and special projects as assigned
  • Adhere to HIPAA compliance
  • Maintains confidentiality of all payroll information and PHI

Requirements

  • Bachelor’s degree in accounting or finance, or in a related field preferred
  • Experience with payroll processing and/or payroll tax and compliance is preferred
  • Must have strong organizational and analytical skills and be detailed oriented
  • Must possess excellent time management skills
  • ADP Vantage experience preferred
  • Proficient computer skills in Microsoft Office, including Outlook, Word and especially Excel
  • Ability to multi-task under tight deadlines
  • Process-driven while able to be resourceful and adaptable
  • Ability to work independently, in a remote environment, with minimal oversight from supervisor
  • Strong customer service focus with the ability to effectively communicate with government agencies and employees
  • Strong written and verbal communication skills

What we offer

  • Medical, Dental and Vision Benefits
  • Continued Education
  • PTO Plan
  • Retirement Planning
  • Life Insurance
  • Employee discounts
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